Eastside Fire & Rescue Board of Directors Regular Meeting Agenda January 10, 2019, 4 p.m. – Regular Meeting Headquarters, 175 Newport Way NW Issaquah, WA 98027 CALL TO ORDER, ROLL CALL AND FLAG SALUTE SPECIAL PRESENTATIONS/RECOGNITION PUBLIC COMMENT CONSENT AGENDA – For Approval 1. Agenda Bill 2019-01 Approval of Board Minutes and Financial Recap ................ Page 02 1.1. Minutes – Regular Board meeting 12/13/18 ................................................... Page 03 1.2. Financial Recap ............................................................................................. Page 07 COMMITTEE MEETING REPORTS 1. Finance and Administrative (no meeting held) FIRE CHIEF BRIEFING • PFAS • Fall City • AMR NEW BUSINESS 1. Agenda Bill 2019-02 (LA Shared Use of Emergency Reserve Apparatus) ........... Page 08 2. Potential Emergency Manager Agreement GENERAL ADMINISTRATIVE REPORTS – For Information 1. Revenue Expense Report .................................................................................... Page 18 2. Incidents Activity Report ....................................................................................... Page 21 3. Liability Fund Report (provided at meeting) GOOD OF THE ORDER EXECUTIVE SESSION CALENDAR REVIEW • EF&R Warrant Review – January 10, 2019, 3:30 p.m., HQ (Sammamish) • EF&R Board Meeting – January 10, 2019, 4 p.m., HQ • Legislative Day – January 24, 2019, Olympia (RSVP required) • Tentative EF&R Special Board Meeting/Board Orientation – February 14, 2019 • Fireground 101 – April 27, 2019, Bellevue Training Center (RSVP required) ADJOURN MEETING SIGNING OF THE DOCUMENTS Page 1 of 26 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-01 January 10, 20019 SUBJECT: December Monthly Board Minutes and Financial Recap Approval SUMMARY STATEMENT: The Board Secretary submits completed minutes for the prior month’s meetings to the Board for review prior to the regular Board meeting. The Board acts upon the minutes first directing any needed changes to be noted on the document in ink, initialed by the Board Secretary, approving said minutes as amended. The Agency utilizes the Auditing Officer Certification method (RCW 42.24.080) of approving normal and usual ongoing expenditures for payroll, utilities, and other goods and services, on behalf of the Board of Directors. Monthly, those expenditures are provided for review and oversight by the Board pursuant to state law (RCW 42.24.180). Items requiring Board approval in advance of payment are presented on separate Agenda Bills to obtain approval and are included on the Monthly Financial Recap when paid after said approval. Items paid, but rejected by the Board after they have been paid, will become receivables and immediate collection by the Agency Audit Officer will commence. Expenditure Required: $119,374.55 Amount Budgeted: $119,374.55 Fund Utilized: General, HRA, CFMF & ERF RECOMMENDED MOTION: Move to approve the December Minutes and Financial Recap. ALTERNATIVE(S): Approve the attached, stipulating any items needing change or rejection, and order the collection of any items necessary. EXHIBITS: 1) Prior month’s Board minutes, together with any hand-noted changes, as directed by the Board. 2) Prior month’s Monthly Financial Recap with the Accounting Certification. The Monthly Financial Recap includes the prior month’s blanket vouchers, certified by an Agency Audit Officer. Originator: JF Administrative Review: 12/13/18 Action: Date: 01/10/19 Motion By: 2nd: Board Secretary: Page 2 of 26 1 EASTSIDE FIRE & RESCUE BOARD OF DIRECTORS 2 REGULAR MEETING 3 December 13, 2018 4 4 p.m. 5 6 The regular meeting of the Board of Directors of Eastside Fire & Rescue was held on 7 December 13, 2018, at Eastside Fire & Rescue Headquarters, 175 Newport Way NW, 8 Issaquah, WA. 9 10 PRESENT: Chair Alan Gothelf (City of North Bend) 11 Vice Chair Ramiro Valderrama (City of Sammamish) 12 Board Director Karen Moran (City of Sammamish) (late arrival) 13 Board Director Stacy Goodman (City of Issaquah) 14 Board Director Chris Reh (City of Issaquah) 15 Board Director Chris Dahline (Fire District 38) 16 Board Director Larry Rude (Fire District 10) 17 Board Chair Don Smith (Fire District 10) 18 Board Secretary Jamie Formisano 19 20 STAFF: Fire Chief Jeff Clark 21 Deputy Chief Jon Parkinson 22 Deputy Chief Richard Burke 23 24 AUDIENCE: President Dean deAlteriis (Local Union 2878) 25 26 ABSENT: 27 28 CALL TO ORDER: Chair Gothelf called the meeting to order at 4:00 p.m. 29 30 ROLL CALL & FLAG SALUTE: Chair Gothelf took roll call and led the flag salute. 31 32 SPECIAL PRESENTATIONS: 33 Celebrated the retirements of Firefighter John Jensen, Firefighter Tom Little and Firefighter 34 Rick Whalen. Recognized Jon Wiseman for his leadership and dedication during his term 35 as Union President. 36 37 PUBLIC COMMENT: President deAlteriis stated the Unions support for the Fall City Merger. 38 Mayor Pauly, City of Issaquah, thanked the EF&R Firefighters who served during the 2018 39 Wildland season. 40 41 CONSENT AGENDA: 42 IT WAS MOVED BY DIRECTOR VALDERRAMA, SECONDED BY DIRECTOR GOODMAN 43 TO: Approve the Consent Agenda. MOTION CARRIED, 8-0. 44 1. Agenda Bill 2018-36 Approval of Board Minutes and Financial Recap 45 2. Agenda Bill 2018-37 Transport Write-off Request 46 47 COMMITTEE REPORTS: 48 Finance and Administrative Committee (FAC): Reviewed the current Knox Box Program 49 and options to address future needs. The MVA Pilot program is being brought to the EF&R Page 3 of 26 50 Board with a recommendation to suspend until further notice. 51 52 FIRE CHIEF BRIEFING: 53 PFAS: The study is on track and the data shall be presented later in the year with a final 54 report presented in January 2019. EF&R is working with an Issaquah Lobbyist on moving 55 forward a legislative agenda to request additional State funding for the next level of testing 56 as well as remediation testing in the future. PFAS shall also be discussed during Legislative 57 Day on January 24, 2018. 58 59 Potential merger of Fire District 27 & Fire District 10: Board of Commissioners voted to put 60 the merger on the February 12, 2019 Special Election. Discussed avenues to engage with 61 community members to educate on the merger. 62 63 AMR: Current negotiations resulted in a no vote for the contract resulting in AMR striking 64 effective December 21 at noon. EF&R is developing a contingency plan for potential 65 transport increases, potential inter-facility issues and plans to address them as needed. 66 Discussion ensued with recommendations to track expenses associated and communicate 67 with hospitals to prepare and look into the alternative of hiring private ambulance companies. 68 69 DC Burke was recognized for his leadership during the past two years as Chair to the Zone 70 1 Operations Chief. Summer Parkinson served as Secretary to the Zone 1 Operations group 71 and was recognized for her service. 72 73 Paradise Fire Adopt-A-Family: EF&R Headquarters is adopting a family affected by the fire 74 for the holidays. If you are interested in participating, please click the link here. 75 76 NEW BUSINESS: 77 78 1. 2017 Standards of Coverage and Response Times Goals Briefing: Chief provided a 79 high-level overview and reviewed the State required Standard of Coverage and 80 response time goals for 2019. 81 82 2. 2019 Annual Agenda Calendar (Discussion & Final Adoption): IT WAS MOVED BY 83 DIRECTOR MORAN, SECONDED BY DIRECTOR VALDERRAMA TO: Adopt the 84 2019 Annual Agenda Calendar. Discussion ensued. Recommend including 85 Accreditation. Motion Carried 8-0. 86 87 3. 2019 Legislative Agenda (Discussion & Final Adoption): IT WAS MOVED BY 88 DIRECTOR GOODMAN, SECONDED BY DIRECTOR RUDE TO: Approve the 89 adoption of the 2019 Legislative Agenda. Discussion ensued. Motion Carried 8-0. 90 91 4. Agenda Bill 2018-38 (Suspension of MVA Pilot Program): IT WAS MOVED BY 92 DIRECTOR RUDE, SECONDED BY DIRECTOR MORAN TO: Approve the FAC 93 recommendation and suspend the Motor Vehicle Accident Pilot Program. Motion Carried 94 8-0. 95 96 5. Agenda Bill 2018-39 (Letter of Agreement BC Re-Org): IT WAS MOVED BY DIRECTOR 97 SMITH, SECONDED BY DIRECTOR VALDERRAMA TO: Approve the Letter of 98 Agreement BC Re-Org. Discussion ensued. Motion Carried 8–0. 99 Page 4 of 26 100 6. Agenda Bill 2018-40 (Letter of Agreement Battalion Chief 181): IT WAS MOVED BY 101 DIRECTOR VALDEERRAMA, SECONDED BY DIRECTOR RUDE TO: Approve the 102 Letter of Agreement Battalion Chief 181. Discussion ensued. Motion Carried 8–0. 103 104 7. South King County Training Consortium Presentation: Chief provided an overview of 105 South King County Training Consortium and the comparable data to justify the decision 106 to join the consortium. Discussion ensued. 107 108 8. Agenda Bill 2018-41 (South King County Training Consortium ILA): IT WAS MOVED BY 109 DIRECTOR RUDE, SECONDED BY DIRECTOR REH TO: Grant approval for the Fire 110 Chief to enter into the Interlocal Agreement with the South King County Training 111 Consortium. The Board thanked Chief Clark and Staff for the work conducted to make 112 the decision to move to the consortium. Motion Carried 8–0. 113 114 EXECUTIVE SESSION: The EF&R Board moved into Executive Session pursuant to RCW 115 42.30.110(g) to review the performance of a public employee for 15 minutes beginning at 116 4:55 p.m. The Executive Session was extended 10 minutes. Regular Session called to order 117 at 5:20 p.m. No action was taken in Executive Session. 118 119 9. Agenda Bill 2018-41 (2018 Fire Chief Performance Evaluation): IT WAS MOVED BY 120 DIRECTOR MORAN, SECONDED BY DIRECTOR RUDE TO: Approve the Fire Chief 121 Performance Evaluation and a 6% pay for performance one-time payment, effective 122 January 1, 2019. Discussion ensued. The Board thanked the Chief for his leadership 123 during 2018. Motion Carried 8–0. 124 125 10. Agenda Bill 2018-42 (Fire Chief Salary Adjustment): IT WAS MOVED BY DIRECTOR 126 REH, SECONDED BY DIRECTOR GOODMAN TO: Approve the Fire Chief salary 127 adjustment in the amount of 8% effective January 1, 2019.