GedTool Collection of Macros for GEDCOM Files Brief User Guide http://www.GedTool.de Translation: 1. October 2014 GedTool – Macros for GEDCOM files – V 2.5 Status: 08.09.2014 Table of Contents 1 Introduction ................................................................................................................................................... 4 2 Initial Setup ................................................................................................................................................... 6 2.1 Excel 97......................................................................................................................................................... 7 2.2 Excel 2000 / Excel XP / Excel 2003 ............................................................................................................. 7 2.3 Excel 2007 / Excel 2010 / Excel 2013 .......................................................................................................... 7 3 Menu........................................................................................................... Fehler! Textmarke nicht definiert. 4 Import/Export ........................................................................................... Fehler! Textmarke nicht definiert. 4.1 Import a GEDCOM file ................................................................................................................................ 9 4.2 Analyse a GEDCOM file ............................................................................................................................ 12 4.3 Write GEDCOM File .................................................................................................................................. 13 4.4 Import an XML file ..................................................................................................................................... 13 4.5 Export an XML file ..................................................................................................................................... 16 5 Flat Lists ...................................................................................................................................................... 17 5.1 Create a Flat List ......................................................................................................................................... 17 5.2 Convert flat list headings............................................................................................................................. 18 5.3 Read Source File ......................................................................................................................................... 20 5.4 Convert source file into a flat list ................................................................................................................ 21 5.5 Search for identical characters .................................................................................................................... 26 5.6 Replace IDs ................................................................................................................................................. 27 5.7 Prepare flat list for GEDCOM .................................................................................................................... 27 6 Compare / Match / Merge .......................................................................................................................... 31 6.1 Read second file to compare ....................................................................................................................... 31 6.2 Swap GEDCOM files .................................................................................................................................. 31 6.3 Compare GEDCOM files ............................................................................................................................ 31 6.4 Matching and adoption of different fields ................................................................................................... 32 6.5 Merge GEDCOM files ................................................................................................................................ 32 6.6 Global Search and Replace ......................................................................................................................... 32 7 Other useful functions................................................................................................................................. 34 7.1 GEDCOM file plausibility check ................................................................................................................ 34 7.2 Check syntax of the GEDCOM file ............................................................................................................ 35 7.3 Building REFN (Kekulé and Saragossa) numbers ...................................................................................... 36 7.4 Sort a GEDCOM file by REFN Numbers ................................................................................................... 38 7.5 Reassign INDI numbers according to newly assigned order ....................................................................... 39 7.6 Split NAME column (name and surname) .................................................................................................. 39 7.7 Split DATE column (day, month, year) ...................................................................................................... 39 7.8 Group columns by TYPE ............................................................................................................................ 40 7.9 Estimate missing DATE values ................................................................................................................... 40 Page 2 of 56 GedTool – Macros for GEDCOM files – V 2.5 Status: 08.09.2014 7.10 Deletion of living individuals ...................................................................................................................... 41 7.11 Deletion of unrelated individuals ................................................................................................................ 41 7.12 Create Family Islands .................................................................................................................................. 42 7.13 Add custom citations ................................................................................................................................... 42 7.14 Delete broken links ..................................................................................................................................... 42 7.15 Name/places list (Tiny Tafel) ...................................................................................................................... 43 7.16 Phonetic Search ........................................................................................................................................... 43 8 GEDCOM and GedTool ............................................................................................................................. 45 8.1 Structure of a GEDCOM File ...................................................................................................................... 45 8.2 Structures in GedTool ................................................................................................................................. 46 9 Excel: Technical limitations ....................................................................................................................... 47 9.1 Note for Excel 2007 users ........................................................................................................................... 47 10 Problems with umlauts and special characters......................................................................................... 48 10.1 Umlauts are not displayed correctly ............................................................................................................ 48 10.2 Genealogy program crashes when importing a GEDCOM file ................................................................... 48 11 Appendices ................................................................................................................................................... 49 11.1 Appendix A - Definition of the GEDCOM Tags ........................................................................................ 49 11.2 Appendix B - Error messages ...................................................................................................................... 56 Page 3 of 56 GedTool – Macros for GEDCOM files – V 2.5 Status: 08.09.2014 1 Introduction GedTool is a collection of small tools for the quick and convenient editing of GEDCOM files (GEDCOM files are briefly described in Chapter 8). GedTool reads a GEDCOM file and stores all of the data in an Excel spreadsheet in a logical structure. The genealogical data can then be processed in the convenient spreadsheet structure using both GedTool and Excel tools and functions. Once the data revision has been completed GedTool is used to write all of the data into a file in GEDCOM format.1 Advantages: All macros are started from a common menu interface. Special characters: GedTool supports the ANSI and ASCII character sets as well as the UTF-8 and UNICODE (UTF-16) character sets. Data collection from structured birth, baptismal, marriage, or death registers