Clewer St Andrew APCM 2018 Annual Parochial Church Meeting Sunday 29th April After the 10.30 Eucharist At this meeting the Churchwardens and PCC members are elected, and from them are nominated all the officers; these are the Hon Secretary, Treasurer, Electoral Roll Officer, and representatives for the Deanery Synod Clewer St Andrew Annual Parochial Church Meeting 2018 Page 1 of 31 Agenda Vestry Meeting 1. Opening Prayer 2. Apologies 3. Minutes of 2017 Meeting 4. Matters Arising 5. Nomination of Churchwardens APCM 6. Reports 7. Accounts 8. Nomination of PCC Members 9. Nomination of Deanery Synod Representatives 11. Any Other Business 12. Incumbent's Report Clewer St Andrew Annual Parochial Church Meeting 2018 Page 2 of 31 Minutes of the 2017 APCM – 23rd April 2017 The meeting was attended by 39 people. Vestry meeting 1. The meeting was opened with a prayer. 2. Apologies – Apologies were received from Heather and John Allbless, Vikki Bulbeck, Pam Hockedy, Jayne Hosmer 3. Minutes of 2016 meeting. The minutes from the meeting on 24 April 2016 were agreed and signed by Revd Rosie. 4. Matters arising - Sharon Robinson was a co-opted member of the PCC as secretary. 5. Nomination of Churchwardens – Heather Allbless and Rob Taylor were voted in as Churchwardens. Sharon Robinson was nominated as secretary for the meeting. Revd Rosie then gave her incumbent’s report which was item 12 on the agenda in the sermon slot of the service 12. Incumbent’s report - Many things have gone well. St Agnes came back into the parish, Revd Rosie became our Rector in March 2016, good relationships have been built with local schools and care homes. Not so good have been the leaks, the roof, the heating, the removal of the organ. We need a mission action plan and mission statement. APCM 6. Reports – Revd Rosie asked for any comments on the reports. Churchwardens report – Stuart Cockman explained that the discrepancy in the figures are due to the change in the period covered by the APCM. It used to be done from April to March but it now being done correctly from January to December. Deanery report - Martin Chandler added that the Bishop will be visiting Windsor. Buildings and churchyard – a question was asked about the valley gutters. The matter has taken a long time to resolve. It was explained that stainless steel replacements had been approved. When the roofers went to do the job it was discovered that stainless steel could not be used. There is now a faculty for another solution which English Heritage will have to approve. A temporary repair has been made until the permanent solution has been agreed which will be this year. Bob Lester added that the quinquennial was done in December 2016. The spire does not need to be re-clad immediately. The car park at St Agnes is being considered. 7. Accounts – The books have been verified and signed off. Bob Lester thanked Andrew Webb for keeping excellent accounts. Revd Rosie asked Andrew if he would stand again as treasurer which he agreed. Revd Rosie also thanked Bob and the Buildings Team for all their hard work. 8. Nomination of PCC Members – Dennis Evans was nominated by Bob Lester and seconded by Heather Allbless Stuart Cockman was nominated by Heather Allbless and seconded by Sharon Robinson Bob Lester was nominated by Mulle Price and seconded by Heather Allbless All nominees were voted in unanimously. Clewer St Andrew Annual Parochial Church Meeting 2018 Page 3 of 31 There are currently four vacancies on the PCC. 9. Nomination of Deanery Synod Representatives – Martin Chandler was nominated by Bob Lester and seconded by Jane Cockman Mulle Price was nominated by Daphne Moseley and seconded by Pat Coker Both nominees were voted in unanimously. 10. Any Other Business – Revd Rosie thanked everyone for their support but especially to Stuart Cockman for his 12 years as churchwarden. She is grateful that he is continuing as a member of the PCC and she presented him with a gift. Stuart thanked the PCC and those who stepped into the breach in what was a very difficult year for him naming Jane, Heather Allbless and Rob Taylor and Revd Rosie for her untiring work as Rector. Special thanks was also given to organist Heather, the flower ladies, brass cleaners and all that help with St Andrews. Clewer St Andrew Annual Parochial Church Meeting 2018 Page 4 of 31 Reports for 2017 (01 Jan – 31 Dec) Trustees Deanery Synod Churchwardens PCC Secretary Buildings & Churchyard Subcommittee Ministry Subcommittee Pastoral Subcommittee Social Fundraising Team Electoral Roll Cleaners Car Parking Safeguarding Independent Examiner Finance Accounts Appendices Christian Aid Windsor Homeless Project Incumbent (verbally) Clewer St Andrew Annual Parochial Church Meeting 2018 Page 5 of 31 The Parochial Church Council for the Ecclesiastical Parish of Clewer Saint Andrew and St Agnes Trustees Annual Report for the period ended 31 December 2017 Administration details Parochial Church Council of the ecclesiastical Parish of Charity name Clewer- Church of St Andrew the Apostle and St Agnes Other names charity is known by PCC Clewer, St Andrews and St Agnes Registered charity number (if any) Charity's principal address St Andrews Church Mill Lane Windsor, Berkshire SL4 5JH Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not Trustee name Office (if any) entitled to appoint trustee (if for whole year any) Revd Rosemary Rector Webb Mr Stuart Cockman Churchwarden Jan-Apr PCC Member May-Dec Mrs Heather Churchwarden Allbless Mr Robert Taylor Deputy Churchwarden Jan-Apr Churchwarden May-Dec Mr Martin Chandler PCC Member Mr Robert Lester PCC Member Mr Dennis Evans PCC Member Mrs Victoria PCC Member Bullbeck Mrs Anne-Marie PCC Member Price Ms Lesley Cross PCC Member Mrs Sharon PCC Secretary (co- Robinson opted) Mr Andrew Webb Hon. Treasurer (co- opted) Clewer St Andrew Annual Parochial Church Meeting 2018 Page 6 of 31 Structure, Governance and Management Description of the charity’s trusts Act of Parliament or measure (St Andrews) Type of governing document Trust (St Agnes) How the charity is constituted Church of England/Act of Parliament (St Andrews) Trust drawn up by Cannon T T Carter (St Agnes) appointing Rectors of St Andrews as sole Trustee Appointed and/or elected by members of electoral roll. Trustee selection methods Additional governance issues The PCC has a number of policies in place to safeguard members including – Safeguarding (vulnerable adult, child protection), DRB checks, Cash Handling, Risk Management (financial), Investment, Reserves and Health & Safety. Objects and Activities The church of St Andrew the Apostle offers regular worship services which are open for all members of the public to attend. Alongside these services we also offer services for Baptisms, Marriages and Funerals. The Rector, and supporting members, regularly visit nursing and care homes in the Parish. The Rector also regularly visits the local schools and is on the Board of Governors of Clewer Green First School. The Charity’s trustees have been advised of the Charity Commissions Guidance on public benefit and its importance in deciding the activities undertaken by the charity. The Trustees have paid due regard to this requirement. St Agnes supplements the parish providing venues available for hire by the local and wider community. For other activities conducted during the year please see the attached papers from the respective groups Clewer St Andrew Annual Parochial Church Meeting 2018 Page 7 of 31 Maidenhead and Windsor Deanery ANNUAL REPORT for 2017 The Maidenhead and Windsor Deanery comprises 14 parishes and benefices in a geographical area more or less corresponding to the Royal Borough of Windsor and Maidenhead. There are 23 churches serving a population of 110,400 (2011 Census), mainly in the two urban areas of Maidenhead and Windsor respectively, but with a strong presence in the more rural areas and villages surrounding the towns. Two parishes, All Saints Boyne Hill and St Luke’s Maidenhead, are designated as P&E (Presence and Engagement), having a significant proportion of non-Christian population. The combined Electoral Roll of the Deanery in 2017 was 2279 (2016:2333). The Maidenhead and Windsor Deanery Synod comprises all the clergy in the deanery and Lay Representatives elected by their respective parishes in the deanery for a period of three years. Elections were held in 2017. There are 27 Clergy Members, 45 Lay Members and 9 lay vacancies. The Deanery Synod elects a Standing Committee to oversee and steer the activities of the Deanery. This consists of five clergy members and six lay members. The Synod also appoints a Lay Co-chair, a Secretary and a Treasurer. The Area Dean and Assistant Area Dean are appointed by the Bishop. The Deanery Synod also elects representatives (who need not necessarily be members of the Deanery Synod itself) to Diocesan Synod. There are three Clergy Representatives and four Lay Representatives. The next election will be in 2018. The Deanery Synod members also elect representatives to the General Synod. The Area Dean and Lay Chair are members of the Archdeacon’s Standing and Pastoral Committee, which also includes the Bishop of Reading. The Deanery has a Mission Action Plan which outlines its objectives and activities approved by the Archdeacon’s Pastoral Committee in June 2015. It is used by the Deanery Standing Committee as an operational framework for the Deanery. It is reviewed, developed and updated at each Standing Committee meeting. Under the plan, the Standing Committee is, amongst other things, responsible for organizing and facilitating synod meetings. A pattern to Synod Meetings has emerged that puts a mission topic at the head of the agenda, for which there is a presentation either from within the deanery or by an external speaker.