**IMPORTANT NOTICE** . The format of this RFP has been simplified. Only the following pages require signatures: 1. Exhibit A – Pre-Qualification Questionnaire 2. Exhibit B.1 – Bid Response Packet, Bidder Information and Acceptance page must be signed by Bidder 3. Exhibit B2 – Bid Pricing Forms Please read EXHIBIT B.1 – Bid Response Packet carefully, INCOMPLETE BIDS WILL BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date. COUNTY OF ALAMEDA REQUEST FOR PROPOSAL No. 901098 for REGIONAL RENEWABLE ENERGY PROCUREMENT (R-REP) For complete information regarding this project, see RFP posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or contact the County representative listed below. Thank you for your interest! Contact Person: Michael Lu, Contract Specialist II Phone Number: (510) 208-9649 E-mail Address: [email protected] RFQ RESPONSE DUE by 2:00 p.m. On October 22, 2013 RFP RESPONSE DUE By 2:00 p.m. December 26, 2013 at Alameda County, GSA–Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper. 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/ Revision 2013-5-13 COUNTY OF ALAMEDA PREQUALIFICATION AND REQUEST FOR PROPOSAL No. 901098 SPECIFICATIONS, TERMS & CONDITIONS for REGIONAL RENEWABLE ENERGY PROCUREMENT (R-REP) TABLE OF CONTENTS Page I. OVERVIEW AND SCOPE .......................................................................................................... 4 A. INTENT ............................................................................................................................... 4 B. SCOPE ................................................................................................................................ 4 C. ROLES AND RESPONSIBILITIES ........................................................................................... 8 D. BACKGROUND ................................................................................................................... 9 E. SPECIFIC REQUIREMENTS ................................................................................................ 10 II. CALENDAR OF EVENTS ......................................................................................................... 13 A. NETWORKING and BIDDERS CONFERENCES .................................................................... 14 B. FACILITY SITE WALKS ....................................................................................................... 14 III. SOLICITATION PROCESS ....................................................................................................... 16 A. PRE-QUALIFICATION PROCESS ......................................................................................... 16 B. REQUEST FOR PROPOSALS PROCESS ............................................................................... 20 C. NOTICE OF RECOMMENDATION TO AWARD ................................................................... 22 D. RFP PROTEST AND APPEAL PROCESS ............................................................................... 23 E. AWARD ............................................................................................................................ 23 F. METHOD OF CONTRACTING ............................................................................................ 24 IV. INSTRUCTIONS TO BIDDERS ................................................................................................. 25 A. COUNTY CONTACTS ......................................................................................................... 25 B. BID FORMS ....................................................................................................................... 25 ATTACHMENTS A. REQUEST FOR QUALIFICATIONS BIDDERS QUESTIONNAIRE B. BID FORMS B.1 Bid Response Requirements Packet B.2 Pricing Submittal Form B.2A L1 Pricing Submittal Form B.2B M1 Pricing Submittal Form B.2C M2 Pricing Submittal Form B.2D M3 Pricing Submittal Form B.2E M4 Pricing Submittal Form B.2F S1 Pricing Submittal Form B.2G S2 Pricing Submittal Form B.2H F1 Pricing Submittal Form B.2I T1 Pricing Submittal Form B.2J BA Pricing Submittal Form B.2K BA2 Pricing Submittal Form B.3 PVsyst Assumptions and Instructions B.4 Experience and Past Projects Form B.5 Exceptions to Terms and Conditions B5.A PPA Exceptions B5.B Standard Agreement Exceptions C. SITE AND PARTICIPATING AGENCY INFORMATION C.1 Site Summary and Bundling Spreadsheet C.2 Site Technical Overview Document (available on FTP site) C.3 Site Historical Electrical Usage (available on FTP site) C.4 Participating Agency Credit Ratings C.5A Accessing the File Transfer Portal (FTP) C.5B Accessing the Secure File Transfer Portal (SFTP) D. REQUIREMENTS AND SPECIFICATIONS D.1 Solar PV Specifications and Requirements D.2 Solar Thermal Specifications and Requirements D.3 Fuel Cell Specifications and Requirements E. LEGAL AND REGULATORY INFORMATION E.1 PPA Template E.2 Cash Acquisition Terms and Conditions E.3 Insurance Requirements E.4 Unique Contracting Requirements E.5 Required General Conditions E.6 List of Workforce Development Training Programs F. RFP DISTRIBUTION LIST G. RFP EVALUATION CRITERIA SCORING MATRIX (FOR QUALIFIED PROPOSERS) Specifications, Terms & Conditions for REGIONAL RENEWABLE ENERGY PROCUREMENT (R-REP) I. OVERVIEW AND SCOPE A. INTENT The County of Alameda (hereinafter “the County”) acting as the lead agency, is requesting proposals from qualified firms (“Bidder(s)” or “Firm”) for up to 187 municipal facilities across 19 public agencies located within Alameda, Contra Costa, San Mateo and Santa Clara counties. The Proposer shall provide renewable energy electricity generating systems (“renewable energy” or “Systems”) using either a direct purchase, a power purchase agreement (“PPA”), a lease or some other financing program / method that creates net cost savings to the public agencies. It is the intent of these specifications, terms and conditions to describe the requirements and process for purchasing renewable energy generation systems from selected bidders for the Regional Renewable Energy Procurement’s 19 participating public agencies within Alameda, Contra Costa, San Mateo and Santa Clara counties (“Participating Agencies”) and the County of Alameda. This solicitation is being conducted in accordance with Government Code Section 4217.10, et. seq., and specifically, Section 4217.16, which authorizes public agencies to solicit proposals from qualified persons and to award a contract on the basis of the experience of the Firm, the type of technology employed by the Firm, the cost to the local agency, and any other relevant considerations, provided that the projects deliver net cost savings to the public agency. The solicitation will include a qualification, and then a proposal submittal phase where Qualified Proposers will be selected based upon best value for the majority of sites described in Bid Bundles using the evaluation and scoring criteria in Section III.B.1. While price is a factor in the evaluation of proposals, the Firm will be selected based on factors that provide the County and Participating Agencies with the best value overall given the specified evaluation criteria. The County and Participating Agencies reserve the right to award contracts for all, some or none of the listed sites depending on factors that are completely at their discretion. In addition to the Bid Bundles described above, there are two Alternate Bid Bundles. B. SCOPE This Request for Qualifications and Request for Proposals (hereafter RFP) is issued by the County of Alameda on its own behalf and on the behalf of 18 other participating agencies in the greater Bay Area. The scope of this RFP is to identify qualified providers of renewable energy power systems for municipal facilities via on-site generation of solar photovoltaic (PV), solar thermal, and fuel cell systems. To provide best value to each agency, various financing options are sought so that they can select from appropriate choices including, but not limited to direct purchase, power purchase agreement and other cost-effective options. RFP No. 901098 Page 4 Specifications, Terms & Conditions for REGIONAL RENEWABLE ENERGY PROCUREMENT (R-REP) The potential capacity for renewable energy generation across the 187 sites in the Bid Bundles has been estimated to be over 31 MW by independent energy consultants. These sites have been grouped into nine (9) Bid Bundles to achieve the best value pricing for the Participating Agencies given considerations for technology, system size, existing rate structures, geography, unique contracting requirements, etc., and to create bid bundles that will achieve broad competitive appeal. Qualified Firms may provide proposals for one, multiple or all bundles, but must bid on all sites within each bundle for which they are providing a bid. Proposers will be evaluated based on their submitted proposals and pricing for each site, and the bid bundle(s). The bundle pricing is intended to reflect a discounted price given the economies of scale and reduced transaction costs associated with the collaborative procurement. Although Participating Agencies have conducted site surveys and other due diligence, the Firms submitting