Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214 Regular Board Meeting 5:15 p.m. March 27, 2018 AGENDA A. Call to Order B. Roll Call C. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. D. Reconvene Open Meeting E. Possible Action Items as a Result of Closed Session F. Communications and Petitions (Public Comment) G. Recognition of Visitors 1. Presentation of Professional Development Award to Sergeant Rick Jenks – Chief Joe Drought 2. Recognition of Tim Spielman – 15 years as Advisor to Phi Theta Kappa – CAO Susan Busenbark 3. Recognition of Newly Tenured Faculty – CAO Susan Busenbark H. General Presentations I. Approval of Minutes 1. February 12, 2018 Committee of the Whole meeting 2. February 27, 2018 Regular Board meeting J. Action Items 1. Approve Travel Reimbursement – Exceed Maximum Amount (BR 7489) 2. Approve Claims Sheet #749 (BR 7490) (Check Register) 3. Approve Purchase Report #726 (BR 7491) a. Purchase Report #726-A – FY18 Purchases b. Purchase Report #726-B – FY 18 Addendums 4. Approve Personnel Report #724 (BR 7492) 5. Approve Revised Board Policy 3:10.020, 4:10.020: Prohibition of Sexual Discrimination, Harassment and Misconduct (BR 7493) Rock Valley College Board of Trustees March 27, 2018 Page 1 of 2 6. Approve Revised Board Policy No. 5:10.130: Reimbursement of Travel, Meal and Lodging Expenses (BR 7494) 7. First Reading: New Board Policy 5:10.150 Bond Record Keeping (BR 7495) 8. Approve College Hours of Operation 2018-2019, 2019-2020-Amendment to BR #7140 (BR 7496) 9. Approve Summer Flex Days for Full-time ESP, SSA, PSA and Administrative Staff (BR 7497) 10. Approve Request for Proposals: Comprehensive Facilities Master Plan (BR 7498) 11. Approve Running Start Agreement – Harlem District #122 (BR 7499) K. Other Business 1. New Business 2. Unfinished Business L. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report M. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. N. Reconvene Open Session O. Possible Action Items as a Result of Closed Session P. Date of Next Regular Meeting and Reorganization Meeting: April 24, 2018, 5:15 p.m., Educational Resource Center, Room 0214 known as the Performing Arts Room (lower level) Q. Adjourn Patrick Murphy, Board Chair Rock Valley College Board of Trustees March 27, 2018 Page 2 of 2 Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, February 12, 2018 Meeting Minutes A. Call to Order: The meeting was called to order at 6:34 p.m. B. Roll Call: Trustees present: Mr. Michael Dunn, Jr. Mr. John Nelson Mr. Paul Gorski Ms. Jennifer Ray Mr. Patrick Murphy Mr. Bob Trojan Leadership and others present: Ms. Ann Kerwitz, Assistant to the President Ms. Beth Young, Vice President and Chief Financial Officer Ms. Brittany Freiberg, Chief Development Officer Dr. Douglas Jensen, President Ms. Florence Haley, Vice President of Human Resources Ms. Heather Snider, Interim Vice President of Institutional Research Dr. Howard Spearman, Vice President of Student Services Mr. Jim Ryan, Vice President and Chief Operations Officer Mr. Joe Drought, RVC Chief of Police Dr. Lisa Mehlig, Vice President of Academic Affairs Mr. Matt Gardner, Attorney, Robbins Schwartz Mr. Michael Papp, Director of Business Services Ms. Susan Busenbark, Vice President and Chief Academic Officer C. Communications and Petitions (Public Comment): There were none. D. Review of Minutes: Committee of the Whole, January 08, 2018: One change was noted to the minutes under F. 1. - “statue” should be “statute”. E. Teaching, Learning & Communications Discussion: Board Liaison Trustee Lynn Kearney 1. Technology Bus Initiative Presentation: Professor Chuck Konkol, Computer and Information Systems, presented a power point on the future Technology Bus at Rock Valley College. Highlights from the presentation are: The Purpose of the RVC Technology (Tech) Bus is to get more science involvement in K-12, exposing kids to potential career pathways. The Tech Bus is a billboard for what RVC is currently doing. Tech Bus is modeled after the Tech Bus at Harper College. RVC will visit Harper College on April 20 to learn more about their Tech Bus program. Trustee Trojan commented that this initiative is exposing students to RVC at an early age. Trustee Gorski will travel with the RVC group on April 20, 2018 to visit Harper College for an informational session on how Harper manages their Tech Bus. Dr. Jensen stated there is nothing to vote on at this time and acknowledged Trustee Kearney’s support for this project, since she is absent for this meeting. A major goal is to get the word out, campaign for awareness and funds, and to solicit contributors to raise money. The link below can be used to view the complete power point presentation presented February 12 at this Committee of the Whole meeting: Tech Bus Presentation: http://communiversity.me/ (tap on front page image to load presentation) Minutes-Board of Trustees Committee of the Whole, February 12, 2018 Page 1 of 5 Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, February 12, 2018 Meeting Minutes Professor Konkol briefly discussed the “RVC Hour of Code” and “Girls Who Code” initiatives currently in place at the College. The link below is listed for contributions. Go Fund Me page for those wishing to contribute to the cost of robots for K-12 "Learn Coding with Robots" workshops: https://www.gofundme.com/learncodingforall 2. Data Brief: 10th Day Census Enrollment (Information Only): There was no comment. 3. Data Brief: Student Profile (Information Only): There was no comment. 4. Recruitment Update: There was no comment 5. Running Start Agreement: Belvidere School District: Students cannot exceed 35 credit hours. 6. Running Start Agreement: Rockford Public School District (RPS): RPS sets their own limit for students. The Harlem Running Start agreement will be finalized in March 2018. Harlem also sets their limit between ten and fifteen students. F. Finance Discussion: Board Liaison Trustee Bob Trojan 1. Preliminary FY 19 Budget Discussion: VP/CFO Young gave an update on State Funding which was discussed at the meeting of the Illinois Community Colleges Chief Financial Officers. Ellen Endres, comptroller of the Illinois Community College Board (ICCB) provided information on expectations for FY19 state funding. We currently have received 80% of FY17 and 70% of FY18 funds. We do not anticipate receiving further monies from the state until late December 2018. Trustee Trojan commented that the goal of having the budget approved in June rather than September is a great undertaking for the College, as is developing our budget without state funding. Slides from Budget Presentation: Operating Funds Revenue Assumptions • 2.0% EAV increase over 2017 EAV actuals • Increased Course Fees • Independent of State Funding • Increase in SURS on Behalf Allocation (offset by Expense) Operating Revenue: • $53,604,815 • Decrease of $5,244,935 from FY18 budget Expenditure Assumptions • Contractual salary increases • 11.4% benefit increase over FY18 • Increase SURS on Behalf Allocation (offset with Revenue) Operating Expenses: • $53,604,815 • Increase of $5,244,935 from FY18 budget Next Steps Review and answer questions at the next committee meeting Approve tentative FY2019 budget at the April BOT meeting Tentative FY2019 budget will be available for public inspection on May 1, 2018 for 30 days at the Financial Services office Minutes-Board of Trustees Committee of the Whole, February 12, 2018 Page 2 of 5 Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, February 12, 2018 Meeting Minutes Public Hearing to be held during the June BOT meeting Adopt the FY2019 budget at the June BOT meeting Trustee Trojan commented that CFO Young has done a marvelous job of budgeting for the College. Dr. Jensen stated that we will continue to work on the numbers, pulling data with teams to stay up-to-date on information received from the state. Trustees commented how state and fiscal year calendars have never been in sync with each other. A tentative FY19 budget will be put on display in May with a goal of adopting the FY19 budget at the June regular board meeting. 2. 2nd Quarter Financials: Trustee Trojan noted the SURS on behalf had not been allocated and CFO Young stated this will be recorded at the end of the year when we receive the final dollar amount. 3. Purchase Reports: There were no comments on the purchase reports, although, other comments made note of the piano lab moving to Classroom Building I and that Stenstrom Center will most likely be reviewed for extra space for Theatre items. 4. Cash and Investment Report: There were no comments. 5. Review Travel Reimbursement Exceed Maximum Amount: There were no comments. 6. Revision to Board Policy 5:10:130 Reimbursement of Travel, Meal and Lodging Expenses (First Reading): Changes inserted in item #2 in the First Reading document allow the document to be updated on an annual basis.