Bromley Town Centre Area Action Plan Submission Document Statement of Consultation - Regulation 30 (d) November 2009 Bromley Town Centre Area Action Plan STATEMENT OF CONSULTATION November 2009 | LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION TABLE OF CONTENTS EXECUTIVE SUMMARY 1 INTRODUCTION 2 STAGES OF CONSULTATION APPENDICES Appendix 1: List of Consultees at each stage of the AAP Appendix 2: Issues and Options: Stage 1 Workshops (May-September 2005) Appendix 3: AAP: Preferred Options (January-February 2006): Summary of Consultation Responses Appendix 3.1: AAP: Preferred Options (January-February 2006): Responses to Consultation Appendix 3.2: AAP: Preferred Options (January-February 2006): Report to Committee Appendix 4: Revised Preferred Options (November 2007-January 2008): Responses to Consultation Appendix 4.1: Revised Preferred Options (November 2007-January 2008): Report to Committee Appendix 5 Consultation Draft AAP (November 2008- January 2009): Responses to Consultation Appendix 5.1: Consultation Draft AAP (November 2008- January 2009): Report to Committee Appendix 6 Proposed Submission AAP: Invitation for Representations on Soundness and Legal Compliance Appendix 6.1: Pre-Submission Document: Representation Form Appendix 6.2: Pre-Submission Document: GLA: Request for General Conformity Appendix 6.3: Pre-Submission Document: Example Consultation Letter Appendix 6.4: Pre-Submission Document: Notice of Publication Appendix 6.5: Pre-Submission Document: Committee Report Appendix 6.6: Letter to Planning Inspectorate | LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION | 1 1. INTRODUCTION 1.1. OVERVIEW 1.1.1. Bromley Council’s Statement of Community Involvement (SCI) sets out the Council’s standards in relation to involving the community in the preparation of local development documents. Its purpose is to ensure that all sections of the community have the opportunity to get involved from the earliest stages. 1.1.2. The purpose of this document is to set out how the Council has complied with Regulation 25 of the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008 relating to public consultation on a Development Plan Document in preparing the Bromley Town Centre AAP. It sets out the following: • Which bodies and persons were invited to make representations under Regulation 25; • How those bodies and persons were invited to make representations; • A summary of main issues raised; • How representations have been taken into account 1.1.3. The Proposed Submission Bromley Town Centre AAP has been prepared in accordance with the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008, which makes provision through transitional arrangements for consultation already undertaken at previous stages in the AAP to act as a proxy for consultation requirements of the new regulations. 2 | LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION 2. STAGES OF CONSULTATION 2.1. OVERVIEW 2.1.1. The preparation of the AAP commenced in Spring 2005 and has been developed in accordance with PPS12. Development of the AAP can be divided into the following stages: Stage 1: Pre-production- survey and evidence gathering- this involved workshops attended by invited stakeholders; Stage 2: Production- preparation of Preferred Options supported by continuous stakeholder involvement followed by a six week period of formal public consultation on the options (January 2006)- this involved a public exhibition and questionnaires; Stage 2A: Production- review of Preferred Options in light of consultation and further technical studies and preparation of Revised Preferred Options followed by a six week period of formal public consultation on the options (November 2007)- this involved a public exhibition and making information available on the Council’s web site. Stage 2B: Production- review of Revised Preferred Options in light of consultation and preparation of Consultation Draft AAP for a twelve week period of formal consultation (November 2008-February 2009)- . This involved a public exhibition and making information available on the Council’s web site. Stage 2C: Publication of Proposed Submission – document consulted on for a further 6 weeks between 9th June and 17th July. This involved a public exhibition and making information available on the Council’s web site and letters were sent out to individuals and organisations who have previously made representations. 2.1.2. Each stage of consultation has been taken into account in preparation of the Proposed Submission AAP. 2.1.3. A list of bodies consulted at each stage of preparation of the AAP is attached as Appendix 1. 2.2. STAGE 1: PRE-PRODUCTION 2.2.1. Consultation has formed a critical element at each stage in the preparation of the AAP. The Council has been working from the outset with key stakeholders including representatives of local community groups and businesses. This involved 3 stages of consultation prior to preparation of the Preferred Options. I. Issues and Opportunities Review (May 2005); II. Creating a Vision for Bromley (July 2005); and III. Developing the Options (September 2005). LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION | 3 2.2.2. The vision has been developed through the AAP process in consultation with stakeholder groups including local businesses, community groups and residents. Of particular importance is the need to build on the town centre’s considerable assets and to make it a more competitive and attractive location for retail, leisure, business and investment. The town centre’s character is considered to be a particular strength and future development in the town centre should reinforce and enhance this. 2.2.3. This collaborative approach included a number of focused workshop events which have assisted in the preparation of the AAP by involving key stakeholders in the identification of key issues and opportunities and in the development of a vision and the Preferred Options for the Town Centre. Stage 4 of the AAP process has comprised the development of the Preferred Options which are presented in this document. 2.2.4. The workshops were attended by a large number of invited stakeholders including representatives from the following organisations: • Members and officers of Bromley Council; • Local community and residents’ groups: LB Bromley Residents’ Federation, Heart of Bromley, Bromley South Action Group, Bromley North Residents Association, Community Links, Age Concern, Bromley Christian Centre, Friends of the Earth and Bromley Town Church; • Emergency services: London Fire Brigade, London Ambulance Service and Metropolitan Police Service; • Statutory Organisations: English Heritage, Transport for London and Licensed Taxi Drivers Association; • Local organisations and businesses: Cystic Fibrosis Trust, Bromley Adult Education College, Churchill Theatre, Bromley My time, Bromley PCT, South London Business, Bromley Court Hotel, Woolworths, Prospects and Capital Shopping Centres, Pellings; and • Other interested parties: landowners, property developers, surveyors and agents. 2.2.5. On the basis of the Stage 1 analysis and consultation with key stakeholders, a vision was identified for the future development and enhancement of Bromley Town Centre. The AAP seeks to create: • A more vibrant centre with an extended offer; • A more sustainable centre- a place to shop, work, spend leisure time and live; • A high quality safe environment; • A distinctive centre with high quality buildings and public spaces; • An accessible and inclusive centre; • A centre with the capacity for planned growth; • A daytime and night time centre; and • A centre which celebrates its heritage. 4 | LONDON BOROUGH OF BROMLEY STATEMENT OF CONSULTATION 2.2.6. Copies of the reports of these workshops and summary of the issues raised are attached in Appendix 2. 2.3. STAGE 2: PRODUCTION 2.3.1. Public consultation was undertaken over a six week period from 13 January to 24 February 2006. A staffed exhibition was held over three days in The Glades after which a static exhibition with leaflets was placed in the Bromley Public Library, the Civic Centre main reception and at Bromley Adult Education Centre. The consultation process also included other ways of inviting comments via the local press and online. The Council received responses from 1420 individuals and companies including 1264 completed freepost questionnaires, 57 written responses and 97 responses via the website. 2.3.2. A copy of the responses to consultation and a summary of the issues raised and how these were addressed by the Council is contained in Appendix B together with a copy of the Report to Development Control Committee (April 2006). 2.4. STAGE 2A: PRODUCTION 2.4.1. A review was undertaken of the Preferred Options in light of consultation and further technical studies and a further six week period of formal public consultation on the Revised Preferred Options was undertaken between November 2007 and January 2008. This involved a staffed exhibition was held over three days in The Glades after which a static exhibition with leaflets was placed in the Bromley Public Library, the Civic Centre main reception and at Bromley Adult Education Centre. The consultation process also included other ways of inviting comments via the local press and online. 2.4.2. A copy of the responses to consultation on the Revised Preferred Options and a summary of the issues raised and how these were addressed by the Council is contained in Appendix