Republic of Uganda MINISTRY OF PUBLIC SERVICE VOTE 005 MINISTERIAL POLICY STATEMENT FOR FY 2018/19 MARCH 2018 TABLE OF CONTENTS Foreword................................................................................................................................. ii List of Abbreviations and Acronyms ……………………………………………………..... iv Structure of the Policy Statement …………………………………………………………... vii Executive Summary………………………………………………………………………… viii Response to issues raised by Parliament on the Ministerial Policy Statement for FY 2017/18……………………………………………………………………………………… xxi Status of Implementation of Key Gender and Equity Interventions for the FY 2017/18…... xxiv Key Gender and Equity Concerns and Planned Interventions for the FY 2018/19………… xxv Vote Overview ……………………………………………………………………………... 1 Recruitment Plan for the FY 2018/19 ……………………………………………………… 11 Approved Macro Staff Structure ………………………………………………………….... 14 Vote Staff List as at 28th February 2018…………………………………………………..... 15 Vote Pension List for the FY 2018/19……………………………………………………… 25 Annual Work Plans ………………………………………………………………………… 33 Draft Budget Estimates for the FY 2018/19………………………………………………... 61 Vehicle Utilisation Report………………………………………………………………….. 79 i Ministry of Public Service Ministerial Policy Statement FY 2018/19 MPS: Ministry of Public Service FOREWORD Rt. Hon. Speaker, this Ministerial Policy Statement for the FY 2018/19 for Vote 005: Ministry of Public Service has been prepared in compliance with Section 13(13) of the Public Finance Management Act, 2015. Rt. Hon. Speaker, for the FY 2017/18, Parliament approved a total Budget of Shs. 25.421Bn for the Ministry of Public Service which comprised of Shs. 5.013Bn for Wage, Shs. 14.025Bn for Non-Wage and Shs. 5.383Bn for Development and Non-Tax Revenue (NTR) of Shs 1.00Bn. As at 31st December 2017, a total of Shs. 11.345Bn had been released representing 44.6% of the approved Budget Estimates. This increases to 69.3% when the third quarter release of Shs. 6.208Bn. is taken into account. Rt. Hon. Speaker, below are highlights of the key achievements registered during the period under review for the FY 2017/18 in line with the identified priorities for the year. Strengthening human resource management and development policy framework: The final Human Resource Planning Framework for Uganda Public Service, Guidelines on establishment of Savings and Credit Cooperatives (SACCOs) in Government Institutions, and Guidelines on promoting e-learning in the Public Service were produced. In addition, stakeholder consultations on review of the Public Service Standing Orders were undertaken. Improving efficiency and effectiveness in the management of Salary and Pension payroll: Rt. Hon. Speaker, in a bid to maintain a clean and accurate salary and pension payroll, improve timely access to the payroll, facilitate information sharing between Integrated Personnel and Payroll System (IPPS) and other Government Systems, the Ministry is in the process of upgrading the IPPS to a new software application platform to enable seamless integration with other Government Systems. In addition, the Ministry has drafted enabling legislations to the Public Service Pension Fund (PSPF) Bill, 2017 aimed at reforming the Public Service Pension Scheme from a Non Contributory to a Contributory Scheme. Improving efficiency and effectiveness of service delivery systems and structures. The Ministry is spearheading establishment of Service Uganda Centers. During the period under review, technical support was provided to the Ministry of Public Service, Ministry of Agriculture, Animal Industry and Fisheries, Kasese and Jinja Municipal Councils. Structures for 12 District Local Governments (DLGs) and 9 Town Councils (TCs) were customized, and existing Schemes of Service for 3 cadres i.e. Nursing and Midwifery, Internal Audit and Administrative cadres were reviewed. Harmonizing the inspection function by promoting joint inspections using the zonal approach as directed by H.E. the President: Annual joint compliance inspections were carried out in 12 DLGs, 13 TCs and 3 Ministries, Departments and Agencies (MDAs). Enhancing staff productivity through developing and delivering tailor made courses for Public Servants to enhance service delivery. Through the Civil Service College, a total of 70 Public Officers were trained in various tailor made courses which included: Evidence based monitoring and evaluation and Performance Management. Improving efficiency and effectives of performance management systems and lobbying for competitive pay structures: Rt. Hon Speaker, in response to the general outcry for pay enhancement, ii Ministry of Public Service Ministerial Policy Statement FY 2018/19 MPS: Ministry of Public Service a revised Pay Policy for Public Officers was developed and approved by Cabinet. In addition, a Cabinet Paper on the Alternative Pay Strategies was prepared awaiting approval by Cabinet. Performance Agreement for Accounting Officers was reviewed and linked to Balance Scorecard. Improving Efficiency of Records and Information Management Systems: Rt. Hon Speaker, the contract for supply of 124 mobile shelves for the National Records Center and Archives was awarded, Final draft of the Registry Procedures and Classification Manual was produced, and Records Management Systems audit was undertaken in 2 MDAs and 18 Local Governments (LGs). Enforcing development of Gender and Equity Sensitive Client Charters and institutionalization of feedback mechanisms: Rt. Hon. Speaker, a total of 16 LGs and 3 MDAs were supported to review and develop gender sensitive Client Charter. Budget Allocation and Priorities for the FY 2018/19 Rt. Hon. Speaker, in the Medium Term Expenditure Framework for the FY 2018/19, the Ministry of Public Service was allocated Shs. 25.983Bn (GoU Shs. 24.983Bn and NTR Shs. 1.0Bn). Right Hon. Speaker, the key priorities for the FY 2018/19 include the following: Improving efficiency in payroll processing through upgrade of IPPS and integration with other existing Government Systems; Improving efficiency of the performance management framework of the public service; Promoting integrated Service delivery model in MDAs and LGs; Restructuring of Health Centers; Documentation of Sector Service delivery standards (Social Development, Works and Transport, Agriculture and Water and Environment Sectors) and ensuring adequate integration of Gender and Equity, Environment and HIV/AIDS concerns; Finalizing the legal and regulatory framework for the Public Service Pension fund. The planned outputs to facilitate attainment of the above priorities are summarized under the respective Sub-Programme Annual Work Plans. Rt. Hon. Speaker and Hon. Members, I hereby, beg to move that this August House considers the Ministerial Policy Statement and Budget Estimates for the FY 2018/19 for Vote 005: Ministry of Public Service totaling Shs. 25.983Bn. of which Shs 5.013Bn is wage, Shs 15.057Bn. is Non-Wage Recurrent, Shs 4.913Bn. is Capital Development and Shs. 1.0 Bn. is Non Tax Revenue. Rt. Hon. Speaker and Hon. Members, I now have the honor to present the Ministerial Policy Statement for the Ministry of Public Service for the FY 2018/19 for consideration and approval by this August House. Hon. Wilson Muruli Mukasa (MP) Minister of Public Service iii Ministry of Public Service Ministerial Policy Statement FY 2018/19 MPS: Ministry of Public Service ABBREVIATIONS AND ACRONYMS AAPAM Association of African Public Administration and Management AIDS Acquired Immunodeficiency Syndrome BFP Budget Framework Paper Bn Billion BSC Balance Scorecard CAO Chief Administrative Officer CAPAM Common Wealth Association for Public Administration and Management CIDA Canadian International Development Association CSCU Civil Service College Uganda DEI Directorate of Ethics and Integrity DPP Directorate of Public Prosecution DSC District Service Commission EAC East African Community EDMS Electronic Document Management System ESAMI Eastern & Southern African Management Institute FY Financial Year GOU Government of Uganda HCM Human Capital Management HIV Human Immunodeficiency Virus HoD Head of Department HR Human Resource HRD Human Resource Development HRM Human Resource Management HRP Human Resource Planning HSC Health Service Commission HTR Hard To Reach IDEA Integrated Data Extraction and Analysis IEC Information, Education and Communication IFMS Integrated Financial Management System IPPS Integrated Personnel and Payroll System IT Information Technology LGs Local Governments M&E Monitoring and Evaluation MAAIF Ministry of Agriculture, Animal Industry and Fisheries MC Municipal Council MDA Ministries Departments and Agencies MKCC&MA Ministry of Kampala Capital City and Metropolitan Affairs iv Ministry of Public Service Ministerial Policy Statement FY 2018/19 MPS: Ministry of Public Service MoDVA Ministry of Defense and Veteran Affairs MoES Ministry of Education and Sports MoFA Ministry of Foreign Affairs MoFPED Ministry of Finance, Planning and Economic Development MoGLSD Ministry of Gender, Labor and Social Development MoH Ministry of Health MoJCA Ministry of Justice and Constitutional Affairs MOLG Ministry of Local Government MoLHUD Ministry of Land, Housing and Urban Development MoPS Ministry of Public Service MTAC Management Training and Advisory Center MoSTI Ministry of Science, Technology and Innovation MoSTI Ministry of Science, Technology and Innovations MoTIC Ministry of Trade, Industry and Co-operatives MoWE Ministry of Water and Environment MoWT Ministry of Works and Transport