2016 Ottawa New Edinburgh Club Annual General Meeting Sailing Director Report 26 October 2016 This was my third year as Sailing Director and it was a great year despite numerous issues. Thanks to all sailing members as well as all volunteers and members of the Board of Directors that make ONEC a great place to be. Membership Unfortunately, this year the sailing program had a difficult time with a drop in membership. While there is a general trend in Ontario sailing club, I am at a lost to explain any specifics reason as to why we suffered such a drop. We lost both adults and youth members. The membership is broken as follows: • Adult:37 (lost of 30% from 2015) • Youth:5 (lost of 60% from 2015) • Family: 25 (increase of 13% from 2015) • Social: 8 (increase of 60% from 2015) The only good news is that we had 9 new members from the 2015 that return this year. This is twice the expected retention rate. Retention of members from current membership Members who came over with SailRA (2008): 20% Members who have been with ONEC for 3 years or more: 15% Members who have joined ONEC in 2014: 8% Members who have joined ONEC in 2015: 24% Members who have joined ONEC in 2016: 33% Communications The sailing program communicated on a weekly basis with all sailing members as well as social members interested in the sailing program through email. There has been no issue regarding the communication protocol and sailing members appreciate being informed on sailing events and issues. Training This year crop of new members was not a numerous as per previous years but a greater percentage achieve either Sailing Skipper or Laser Skipper certifications. Volunteers have donated a lot of their time to train new members all season (4 days / week in May and June, 2 days /week in July and Aug, and 1 day / week in Sept). The Day Camp Head Instructors also provided some help on training sessions in May and June. To supplement the official training program and help new members gain experience in a safe environment, a new activity called “Supervised sailing” has been organised. Run by the Day Camp Head Instructor in May/June and volunteers in July/Aug, this activity was well attended by new members. 2016 Ottawa New Edinburgh Club Annual General Meeting Sailing Director Report 26 October 2016 Private lessons While our day camp instructors provided some private lessons to non-members we did not have much participants this year. This may due to the fact that we increase the prices to be in line with the current market. It could have been a mistake. Sailing equipment Status of CL-16s Keeping CL-16s in good working order this season has been a challenge since at least 5 boats needs to have major repair done to keep them serviceable. The CLs have started to show there age as major structural failure happened. Stop gap repairs have been done but it is not miracle work… new boats must be purchased. Status of Feva, Vibe, Laser 2 and Pico Our fleet of boats use for the day camp also has some challenges. Our main boats (Pico) are no longer being manufactured and finding spare parts is complicated. Soon, we will need to have a plan for the procurement of a new fleet of boats for day camp. Major boat parts to be replaced This season has been hard on the boats: • Numerous sails were damaged. However, we had a member who has volunteered her time and industrial sewing machine in repairing all the sails. This will enable us to save some money and invest it in another important repairs. This much repairs are due to sails “fatigue” ant not any incident. • One CL-16 centerboard was broken. • One CL-16 Mast broke during day camp. • Feva parts (sails, mast and other minor parts) • Whistles on PDF (Fox 40). • One Laser mast broke early in the season. • Multiples Pico rudders. Boat Storage Due to a requirement from the NCC, it is not possible to have wooden racks built underneath the second egress. As such, we had no choice but to move all the boats inside the Boathouse or on the 1st level balcony for off-season storage. This means a much crowded floor from October to April. Harbour equipment We still have some issues regarding our moorings for private boats and have yet to come up with an acceptable solution. The reduction of keelboats moored at the club this season has been a blessing. 2016 Ottawa New Edinburgh Club Annual General Meeting Sailing Director Report 26 October 2016 The blocks for new moorings weight 700-1000 pounds and there is no way we can safelt habndle them using ONEC resources. We need to lift and look at all the moorings. We will need to either repair or replace them (new chain, new mooring ball, and shackles – New block as required).Approximatively it could cost as much as $7,000... but we need to either do something or get out of the business. Docks We built a new Laser docks (16 ft x 16 ft). With the return of the docks (currently used by floating egress), we should be in a good position next season. Boathouse (Shared) equipment Late last nights, we lost a navigation light for a No-Wake buoy. We have then replaced her. While we have two working buoys, much boaters does not seems to care too much and does not reduce there speed. Day Camp equipment After review of the the 2014 Standard for Recreational Boating Schools TP15136, we have determined that flares are no longer required on rescue boats for day camps. These flares will be disposed of by the Boathouse Director. Replacement of equipment Based on my calculation, to replace the engines, CL-16, Laser and Pico would cost approx. $250,000. This amount of funding is not available through ONEC finances. Fundraising through private donation or government grant is required. Racing Again we have suffered a most difficult racing season due to lack of wind and participation. Better efforts have to be made to bring new members to participate in racing events. Members participation in Outside Regattas • One member acted as Chief Judge at the Ottawa Skiff and Cat Grand Prix June 4-5, 2016 at Nepean Sailing Club. • One member acted as Judge at the Sail Canada Youth International Championship, Aug 13-16 in Kingston. • One member acted as Safety Officer CORK Olympic Class Regatta, Aug 18-22 in Kingston. • One member sailed in the Canadian Laser Master's Championships June 17-19 at Beaconsfield Yacht Club. She placed 31 out of 43 boats. • One member sailed in the Ottawa Valley Laser Masters Regatta in August at Lac Deschenes Sailing Club. She placed 3rd place in the 'Masters' (age 45-54) category. • One member acted as Chief Judge at FANFARE, September 9-11 at Nepean Sailing Club. 2016 Ottawa New Edinburgh Club Annual General Meeting Sailing Director Report 26 October 2016 Day Camp The sailing day camp had 502 open spots: • Camp spots were filled to 80%. • Vacancies are mostly in the morning or in weeks with statutory holidays (Canada Day and Civic Holiday) as well as the last three weeks of Aug. • Most of the participants live within 3km of the club. o 175 places within 3.793 KM o 50 places within 7.586 KM o 40 places within 11.379 KM Customers Locations The map of participants (above) does indicate area where we could concentrate our effort to obtain additional participants in the day camp. 2016 Ottawa New Edinburgh Club Annual General Meeting Sailing Director Report 26 October 2016 I would recommend that we try to have more publicity : • East of the club – As a travel road between the suberb and downtown, ONEC is a convenient location for parents to drop their children for the day. • Gatineau – As the only sailing school in Gatineau location at Aylmer Marina (at least 15 km from downtown Hull). ONEC could be a convenient location for families living in eastern portion of Gatineau. Day Camp enrollment Course Dates Enrolled Max % CANSail 1/2 AM July 4, 2016 - July 8, 2016 14 24 58 CANSail 1/2 AM July 11, 2016 - July 15, 2016 23 24 96 CANSail 1/2 AM July 18, 2016 - July 22, 2016 24 24 100 CANSail 1/2 AM July 25, 2016 - July 29, 2016 20 24 83 CANSail 1/2 AM August 2, 2016 - August 5, 2016 11 24 46 CANSail 1/2 AM August 8, 2016 - August 12, 2016 13 24 54 CANSail 1/2 AM August 15, 2016 - August 19, 2016 11 24 46 CANSail 1/2 AM August 22, 2016 - August 26, 2016 23 24 96 CANSail 1/2 PM July 4, 2016 - July 8, 2016 17 24 71 CANSail 1/2 PM July 11, 2016 - July 15, 2016 24 25 96 CANSail 1/2 PM July 18, 2016 - July 22, 2016 23 25 92 CANSail 1/2 PM July 25, 2016 - July 29, 2016 23 25 92 CANSail 1/2 PM August 2, 2016 - August 5, 2016 12 24 50 CANSail 1/2 PM August 8, 2016 - August 12, 2016 23 24 96 CANSail 1/2 PM August 15, 2016 - August 19, 2016 11 24 46 CANSail 1/2 PM August 22, 2016 - August 26, 2016 23 24 96 CANSail 3/4 July 4, 2016 - July 8, 2016 10 10 100 CANSail 3/4 July 11, 2016 - July 15, 2016 9 9 100 CANSail 3/4 July 18, 2016 - July 22, 2016 7 8 88 CANSail 3/4 July 25, 2016 - July 29, 2016 7 8 88 CANSail 3/4 August 2, 2016 - August 5, 2016 4 8 50 CANSail 3/4 August 8, 2016 - August 12, 2016 5 8 63 CANSail 3/4 August 15, 2016 - August 19, 2016 10 10 100 CANSail 3/4 August 22, 2016 - August 26, 2016 9 9 100 356/457 = 78% Safety issues No accidents were reported between boats this season.