REQUESTED BUDGET Fiscal Year 2013-14 February 2013 Ed Benedict Park The Best Park System In The Nation Portland Parks & Recreation FY 2013-14 Requested Budget Finance Department Jeff Shaffer, Interim Manager The Portland Parks & Recreation FY 2013-14 Requested Budget is a complex and enormous project which takes many disciplines throughout the bureau, as well as critical public input. I personally want to thank the following people who contributed throughout this budget process toward the development of this budget. Budget Advisory Committee Communications Team Mike Abbaté, Director, Portland Parks & Recreation Jim Blackwood Mike Alexander, Parks Board Margaret Evans Judy Bluehorse Skelton, Parks Board Joan Hallquist Mary Anne Cassin, Parks Board Warren Jimenez Kathy Fong Stephens, Parks Board Elizabeth Kennedy-Wong Scott Gibson, Labor, Portland Parks & Recreation Mark Ross Tim Haberman, Labor, Portland Parks & Recreation Jeff Shaffer Nick Hardigg, Parks Board (member ex-officio) Jennifer Yocom Dion Jordan, Parks Board Andy Nelson, Parks Board BRASS Team Jim Owens, Parks Board Dennis Choquette - Lead Meryl Redisch, Parks Board (member ex-officio) Bryan Aptekar Linda Robinson, Parks Board Doug Brenner Shelli Romero, Parks Board Terri Davis Bob Sallinger, Parks Board Gregory Dubay Christa Thoeresz, Parks Board Josh Green Tricia Tillman, Parks Board Tim Hammock Sue Van Brocklin, Parks Board Abbe MacFarlane Julie Vigeland, Parks Board Amie Massier Gerry Verhoef, Labor, Portland Parks & Recreation Heather McKillip Mauricio Villarreal, Parks Board Jeff Milkes Budget Development Team Sally Noble Nick Fish, Commissioner Kym Randolph Mike Abbaté, Director Nancy Roth Eileen Argentina Ali Ryan Jim Blackwood Jamie Sandness Margaret Evans Devra Staneart Warren Jimenez Craig Vanderbout Deb Lev Josh Wells Todd Lofgren Finance & Analysis Team Pauline Miranda Dennis Choquette Kia Selley Amanda Mundy – Golf/PIR Jeff Shaffer Scott Rowe-CIP Jason Smith Jeff Shaffer Jennifer Yocom Jason Smith Pauline Miranda Devra Staneart Randy Webster Portland Parks & Recreation Nike Fish, Commissioner 1120 SW Fifth Avenue, Suite 1302 Mike Abbaté, Director Portland, Oregon 97204 Sustaining a healthy park and recreation system to make Portland a great place to live, work and play. Table of Contents Transmittal Letter from Commissioner-In-Charge ........................................................... 1 Budget Advisory Committee Report ................................................................................ 3 Bureau Summary Bureau Overview............................................................................................................. 7 Organization Chart .......................................................................................................... 8 Bureau Mission ............................................................................................................... 9 Strategic Direction ......................................................................................................... 10 Summary of Budget Decisions ................................................................................. 11-20 Capital Budget Bureau Summary .......................................................................................................... 20 Strategic Direction ......................................................................................................... 22 Capital Planning & Budgeting ....................................................................................... 22 Capital Programs & Projects ....................................................................................23-25 Program Area Summaries Recreation ................................................................................................................26-27 Support.....................................................................................................................28-29 Infrastructure ............................................................................................................30-31 Community .................................................................................................................... 32 Performance Measures ........................................................................................................33-35 Summary of Bureau Budget Resources and Requirements....................................................................................... 36 CIP Summary ...........................................................................................................37-39 FTE Summary ..........................................................................................................40-43 Fund Overviews Parks Local Option Levy Fund ...................................................................................... 44 Portland Parks Memorial Fund...................................................................................... 45 Parks Capital Improvements Program Fund ............................................................46-47 Parks Endowment Fund ................................................................................................ 48 Portland International Raceway Fund ........................................................................... 49 Golf Fund ................................................................................................................ 50-51 Golf Revenue Bond Redemption Fund ......................................................................... 52 BRASS Decision Package Summaries ...............................................................................54-89 Five-Year Financial Plans ....................................................................................................91-94 Cost of Service Fee Study .................................................................................................96-103 Customer Service Improvement Status Report .............................................................105-107 Appendix A – Budget Advisory Committee Prioritized List……………………………………108 City of Portland Parks & Recreation - Requested Budget FY 2013-14 Page i This page intentionally left blank Page ii City of Portland Parks & Recreation - Requested Budget FY 2013-14 Page 1 This page intentionally left blank Page 2 City of Portland Parks & Recreation - Requested Budget FY 2013-14 BUDGET ADVISORY COMMITTEE REPORT February 4, 2013 Mayor Charlie Hales City of Portland 1221 SW 4th Ave., Ste. 300 Portland, OR 97204 Dear Mayor Hales: For the second year in a row, the Parks Board, with the support of union representatives, served as Portland Parks & Recreation’s Budget Advisory Committee. Our role has been to inform and advise Parks Bureau Director Abbaté and Commissioner Fish on the proposed Parks budget. Frankly, the size and impact of this year’s exercise was overwhelming. After several consecutive years of reductions, our committee again considered deep cuts to the Parks budget. Please know that we are in no way supporters of the proposed reductions. Yet, as requested, we did ultimately support a prioritized list of reductions that are included in this Requested Budget (8 in support, 1 abstain vote, 3 not in support.) Our priorities were based on key values that we developed, in conjunction with guidance you provided: Values Our committee began this process by articulating the values that drive our decisions. These values serve as our “north star.” We hope that you will honor them in evaluating the Parks budget. The values are: Maintain equitable access to recreation programming, services and or properties and facilities, especially for the most vulnerable populations – pay attention to cultural, demographic and socio-economic impacts Preserve natural areas and green spaces Maintain our ability to implement the Portland Plan, the Portland Parks & Recreation Strategic Plan, the Parks 2020 Vision, and support our efforts to pursue a bond measure Maximize our ability to provide services through education, engagement, leverage, or revenue generation Protect infrastructure by limiting long-term damage to our properties and facilities Preserve living wage jobs and investment in staff Other Recommendations: I am also writing to inform you that this committee, beyond recommending these cuts, would like to make several additional recommendations about this process and how we fund parks in our city. We feel strongly that these set of recommendations provide more informative and valuable solutions than the recommended list of cut packages. Challenges In recommending these budget cuts, as requested, we create several significant challenges for the Parks Bureau. We feel responsible to articulate them to you: City of Portland Parks & Recreation - Requested Budget FY 2013-14 Page 3 Cuts put in question how public and worker safety mandates will be met. Budget proposals should not create new or worsen existing inequities. Revenue and partnership opportunities should be sought to minimize the effect of the proposed reductions. The soloing in bureau budget preparations makes it difficult to understand the status of IAAs and impossible to understand how inter-bureau programs are being coordinated. There is a compounding effect of potential cuts to BES pass-throughs that needs to be considered. Broad policy changes are needed for mixed-jurisdiction programs – SUN Community Schools and Aging & Disability Services, in particular -- to address where these programs most appropriately reside and how