CONTACTS and LOCAL PROGRAM SCHEDULE CONTACTS Local Executive Local Coordinator Name: Email: Phone: Program Coordinator Name: Email: Phone: Regional Contacts SOBC Manager, Community Development Name: Email: Phone: Regional Coordinator Name: Email: Phone: SOBC Provincial Office Email: [email protected] Phone: 604-737-3078 / Tollfree 1-888-854-2276 Insert Program Schedule for all Sports in your Local here. FACILITY RENTAL AND INSURANCE INFO (insert info here) SPORT (insert sport rules, sample skills, lesson plans) NOTE: Attendance sheets and blank lesson plans can be found in the Forms section SAFETY AND RISK MANAGEMENT Emergency Action Plan Incident Reports SAFETY AND RISK MANAGEMENT Coaches are responsible for the safety and welfare of the athletes and other coaches in their program. It is very important to develop emergency procedures that will apply to programs as well as competitions. Everyone involved in a program should be aware of these procedures. Consider the following safety considerations: 1) Practice Organization warm up - when in doubt do a little more versus not enough use clear and concise directions set behavior expectations be careful and alert - try to anticipate hazardous situations avoid overcrowded conditions record the details of all accidents on an accident form. 2) Equipment and facilities be sure to have a first aid kit/supplies and latex gloves for any incidents check equipment at the beginning of the year continue periodic checks during the year identify the hazards at the gym, pool, playing fields, cross country trail, etc. ensure that the facility is inaccessible to participants when there is no supervision available supervise the facility until the last athlete leaves. 3) Athletes know the athletes! (When in doubt know where to find the information) know the health status and medical background of each athlete know who is prone to seizures know if Down Syndrome athletes have been X-rayed for Atlanto-Axial dislocation and determine the results of the x-rays know what medication coaches are responsible for administering. When establishing emergency procedures for your facility, include procedures for fire, missing persons and accidents. Consider the following: 1) Where is the nearest accessible telephone? 2) Where is the first aid kit and how is it accessed? 3) What would happen if a fire alarm were to go off during the program? EMERGENCY ACTION PLAN (EAP) An Emergency Action Plan (EAP) is a plan designed by coaches to assist them in responding to emergency situations. The idea behind having such a plan prepared in advance is that it will help you respond in a responsible and clear-headed way if an emergency occurs. An EAP should be prepared for the facility or site where you normally hold practices and for any facility or site where you regularly host competitions. For away competitions, ask the host team or host facility for a copy of their EAP. An EAP can be simple or elaborate and should cover the following items: 1. Designate in advance who is in charge in the event of an emergency (this may very well be you). 2. Have a cell phone with you and make sure the battery is fully charged. If this is not possible, find out exactly where a telephone that you can use is located. Have spare change in the event you need to use a pay phone. 3. Have emergency telephone numbers with you (facility manager, fire, police, ambulance) as well as contact numbers (parents/guardians, next of kin, family doctor) for the participants. 4. Have on hand a medical profile for each athlete and coach/volunteer, so that this information can be provided to emergency medical personnel. Include in this profile a signed consent from the parent/guardian to authorize medical treatment in an emergency. 5. Prepare directions to provide Emergency Medical Services (EMS) to enable them to reach the site as rapidly as possible. You may want to include information such as the closest major intersection, one way streets, or major landmarks. 6. Have a first aid kit accessible and properly stocked at all times. 7. Designate in advance a “call person” (the person who makes contact with medical authorities and otherwise assists the person in charge). Be sure that your call person can give emergency vehicles precise instructions to reach your facility of site. When an injury occurs, an EAP should be activated immediately if the injured person: Is not breathing Does not have a pulse Is bleeding profusely Has impaired consciousness Has injured the back, neck, or head Has a visible major trauma to a limb NOTE: it is important to practice your EAP with your athletes and coaches throughout the year to ensure everyone knows what is expected of them during an emergency. Calling Emergency Services (911) When calling emergency services, be sure to give the dispatcher all the Information necessary to send the appropriate help to the correct location. Relay the following information. C Circumstance of the incident and condition of the athletes H Help that has been given or is being given A Address or location of the incident, giving cross streets if applicable (be specific) N Number of athletes or coaches involved T Telephone number from which the call is being placed Answer any questions the dispatcher may have and do not hang up until the call is complete and the 911 operator has hung up! The Emergency Action Plan The purpose of an emergency action plan (EAP) is to get professional care to the injured athlete as quickly as possible. Unless you have received specialized training in advanced first-aid techniques, leave such care to professionals. It is strongly recommended that you develop an EAP before the season begins. Such a plan consists of information on the location of the nearest telephones, direction to the site, and the name of the person who will call emergency services. EMERGENCY ACTION PLAN: TEAM/EVENT: SITE: CHARGE PERSON: CALL PERSON: LOCATION OF PHONES: PHONE NUMBERS: EMERGENCY: AMBULANCE: POLICE: FIRE: HOSPITAL: DOCTOR: FACILITY: DETAILS OF LOCATION: A blank copy can be found in the Forms section at back of binder. Note: a copy of the completed EAP should be placed in front of binder INCIDENT REPORTS Incident reports are used for specific problem occurrences that warrant documentation. Incident report forms should be used for any first aid related injury or treatment of a specific medical problem that is out of the ordinary, any behaviour problem or any coach, parent/guardian/caregiver related incidents. The question is "What warrants documentation?" A general rule of thumb for documentation of incidents or accidents is if you are unsure…fill out the form! The forms are completed to inform the SOBC Provincial Office (as well as the local and region) that an incident has occurred that could have serious ramifications. The form should be filled out as soon after the incident/accident as possible. Copies should be sent to the Hosting Local (if it is an event), the athlete or coach's Local, and to the SOBC Provincial Office. Blank copies of the Behaviour Incident Report Form & Medical Incident Report Form can be found in the Forms section at the back of the binder. ATHLETE AND COACH MEDICAL FORMS (insert forms here) POLICIES Athlete Management Athlete Selection – Indiv Sport – Regional to Provincial Athlete Selection – Team Sport – Regional to Provincial Coach Certification Requirements Coach to Athlete Ratio Competition and Practice Attire Volunteer Management Section: ADMINISTRATION 1111-16 Topic: Athlete Management Effective Date: November 2007 Revised: Page 1 of 2 ATHLETE MANAGEMENT POLICY All registered Athletes of Special Olympics BC must follow the Athlete Code of Conduct. REGULATIONS Special Olympics BC athletes are the most visible and important members of our organization. As such, athletes must conduct themselves in a manner reflective of the beliefs and philosophy of Special Olympics BC. As an athlete, you are required to: Fulfill the responsibilities and expectations of being an athlete: . make a commitment to sport training and follow through with that commitment . dedicate yourself to improving, both as an athlete and as a person . follow the policies and procedures of Special Olympics BC Set an example for other athletes: . refrain from drinking or using profanity during Special Olympics programs or events . avoid any behaviour which may be misunderstood or misinterpreted by other athletes . maintain your self-control at all times . treat everyone fairly within the context of their activity, regardless of gender, place of origin, colour, sexual orientation, religion, political belief, or economic status. be helpful to and supportive of everyone associated with Special Olympics Demonstrate good sportsmanship and cooperation: . ensure that the Special Olympics Athlete's Oath guides your actions . respect the rules and support the decisions of all sport officials and committees . be respectful during ceremonies and help other athletes be the same. praise other athletes for their efforts and encourage them to celebrate the success of others . support and encourage Special Olympics volunteers and staff Athletes who do not live up to the Athlete Code of Conduct or who may display social behaviour that is unacceptable to others in the program because of its harmful physical or psychological nature may be sanctioned for those behaviours. Those responsible for the program must ensure that other participants are not endangered by this behaviour. It is also the responsibility of program leaders to provide a program that attempts to shape the athlete's inappropriate behaviour so that he/she may be able to remain in or rejoin the program. Permanent suspension of an athlete must only be considered as a final option. Section: ADMINISTRATION 1111-16 Topic: Athlete Management Effective Date: November 2007 Revised: Page 2 of 2 The following steps are provided as guidelines: Ensure that there is complete documentation of the incident causing concern.