A MEETING OF THE EAST SUFFOLK INTERNAL DRAINAGE BOARD WAS HELD IN ORFORD TOWN HALL, ORFORD, WOODBRIDGE, SUFFOLK ON FRIDAY, 26 JANUARY 2018 AT 9.30 AM. Elected Members Appointed Members * P Cooke Ipswich BC * J Foskett B Hall * N Garrod O Holmes * E Greenwell * P Smart A Hall C Loyd Mid Suffolk DC C Mann * J Caston * R Mann * K Welham M Paul Vacancy * R Pipe A Rowlands Suffolk Coastal DC * Mrs C Block C Hedgley * Mrs J Marson * A Smith Babergh DC, Ipswich BC, Mid Suffolk DC, Suffolk Coastal DC and Waveney DC Mrs S Allen C Rivett Present (52%) Mr R Pipe in the Chair In attendance: Mr P J Camamile (Chief Executive), Mr G Bloomfield (Catchment Engineer), Mr G Brown (Flood and Water Manager) Mr P Roberts (Operations Engineer), Miss K Thomas (Project Manager and minutes) 1 ID East Suffolk IDB, Minute Action 01/18 APOLOGIES FOR ABSENCE 01/18/01 Apologies for absence were received on behalf of Messrs C Hedgley, C Loyd, C Mann, O Holmes, M Paul, C Rivett, A Rowlands and Mrs S Allen. Messrs A Hall and B Hall did not attend the meeting. 02/18 DECLARATIONS OF INTEREST 02/18/01 Sir Edward Greenwell declared an interest in all matters pertaining to the Alde/Ore Estuary Partnership due to his role as Chairman of that group. Mrs J Marson declared an interest in all matters pertaining to the Alde/Ore Estuary Partnership due to her membership of that group. Mrs Marson also declared a potential conflict of interest in that she is appointed by Suffolk Coastal District Council to the East Suffolk IDB as its representative but is also an agricultural ratepayer in the Board’s district. RESOLVED that this be noted. 02/18/02 Mrs C Block declared an interest in all matters pertaining to the Deben Estuary Partnership due to her membership of that group. RESOLVED that this be noted. 02/18/03 Messrs P Cooke and R Mann declared an interest in the revised Differential Rating Order, (DRO) approved by Defra on 16 January 2018, (agenda item 8) due to the potential benefit they may derive from the implementation of the DRO. RESOLVED that this be noted. 03/18 MINUTES OF THE LAST BOARD MEETING 03/18/01 The minutes of the last Board meeting held on 11 October 2017 were approved and signed as a true record. Arising therefrom: 03/18/02 Induction for Board Members (51/17/02) The Project Manager advised that ADA was producing an induction KT pack for use by all IDBs and pending the availability of this members asked for some localised training including information on finance / funding streams as well as maps identifying district boundaries. It was also agreed to have large A0 scale maps of the Board’s district available at future Board meetings to help members visualise locations/issues included on the meeting agenda. RESOLVED that this be noted. 03/18/03 UK Power Networks (UKPN) issues at pumping stations (52/17/04) Mr R Mann recorded that the point he wanted to make at the last meeting was that UKPN replaced power supply to ground level at Iken pumping station, thereby actually creating a flood risk. The Catchment Engineer recorded that he is in discussion with UKPN about its project to put all power supply underground and the potential increased risk to power supply during flooding, which in turn will reduce the resilience of the pumping stations. RESOLVED that this be noted. 2 ID East Suffolk IDB, Minute Action 03/18/04 Amendment to Differential Rating Order (DRO) (53/17) The Chief Executive reported the actions arising from the 11 October 2017 meeting had been completed and the revised DRO submitted to Defra, who formally approved it on 16 January 2018 to take effect from 1 April 2018. RESOLVED that this be noted. 03/18/05 De-maining Update (54/17/03) The Project Manager provided members with an update on the status of the de-maining pilot study in Suffolk. It was agreed to circulate to members the link to the EA consultation on de-maining. RESOLVED that this be noted. Post meeting note: Link circulated by email on 30 January 2018. 03/18/06 Financial Report – Phase 1 Works Aldeburgh (55/17/02) The Catchment Engineer and Operations Engineer had met with Alde and Ore Estuary Trust (AOET) members on 19 January 2018 to discuss the c£750k works undertaken at Aldeburgh and it was anticipated that these monies would shortly be paid from the AOET to the IDB. RESOLVED that this be noted. 04/18 RIVER DEBEN CATCHMENT WORKS COMMITTEE MEETING 04/18/01 The recommendations arising from the River Deben Catchment Works Committee meeting minutes of 6 December 2017, (a copy of which is filed in the Report Book), were considered in detail. Arising therefrom: 04/18/02 Flooding Issues at Ufford (11/17/02) The Catchment Engineer reassured Mr J Foskett that officers are GB/TJ continuing to liaise with EA about works to resolve the flooding issues at Ufford. RESOLVED that this be noted. 04/18/03 Holistic Approach to Water Management Felixstowe Peninsula Project Water Transfer Scheme (17/17/02) The Catchment Engineer provided a status update on this project. Discussion ensued on different funding options between privately funded capital schemes and IDB partnership approach. 05/18 OPERATIONS REPORT 05/18/01 The Operations Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom: 3 ID East Suffolk IDB, Minute Action 05/18/02 Public Sector Cooperation Agreement EA Main River Maintenance Work (1.10) The Catchment Engineer apprised members of the works undertaken by WMA (Eastern) on main river locations across the East Suffolk IDB district, working under a public sector cooperation agreement, (PSCA) with EA. Desilting works undertaken on the River Bologney in particular had made a very positive impact in the IDB district at Iken, demonstrating the benefits to the IDB of this maintenance programme. RESOLVED that this be noted. 05/18/03 Bawdsey Coastal Partnership (4.15) The Project Manager reported that support from IDB officers and Coastal Partnership East has been offered to Bawdsey Coastal Partnership to help with local engagement and discussion. 05/18/04 Health and Safety (6) There were no incidents for report during this reporting period. RESOLVED that this be noted. 05/18/05 Planning (7) There were no planning issues for consideration during this reporting period. 06/18 ENVIRONMENTAL REPORT 06/18/01 The Environmental Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom: 06/18/02 BIODIVERSITY ACTION PLAN (BAP) 1.1 Members considered the draft BAP, (a copy of which is filed in the Report Book), which had been reviewed and updated in line with Defra requirements and the Natural Environment and Rural Communities Act (2006). Arising therefrom: 06/18/03 It was agreed and thereby RESOLVED to approve the BAP in principle CL subject to the Environmental Manager taking into account comments by email from Board member Adam Rowlands who was not in attendance at today’s meeting. 07/18 SCHEDULE OF PAID ACCOUNTS 07/18/01 The Schedule of Paid Accounts for the period of 1 September 2017 to 31 December 2017 totalling £627,237.96, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising. 4 ID East Suffolk IDB, Minute Action 08/18 REVISED DIFFERENTIAL RATING ORDER 08/18/01 The revised Differential Rating Order, as approved at the 11 October 2017 meeting and subsequently approved by Defra on 16 January 2018 to include an additional, sixth district, the Lower Alde (Tidal Gravity) sub district was received and adopted by the Board, to take effect 1 April 2018. RESOLVED that this be noted. 08/18/02 Members noted that registered drainage ratepayers in the new district had been directly consulted by letter as part of introducing the DRO 2018, with no objections having been received before or during the statutory process. There were currently 48 ratepayers in the new Lower Alde (Tidal Gravity) sub district and it was noted that the creation of this new sixth district had contributed to a reduction in costs to ratepayers in the Lower Alde (Tidal Pumped) Sub District. However the Chief Executive was concerned that many of these ratepayers in the newly created sixth sub district probably would not pay their drainage rates without being summonsed and receiving the full majesty of the law. 09/18 ESTIMATES 2018/19 09/18/01 The detailed estimates for 2018/19, (a copy of which is filed in the Report Book), were considered in detail and approved. Arising therefrom: 09/18/02 Capital Works 2018/19 The Capital Works Estimate for 2018/19 totalling £171,545 (comprising £40,234 annual charges and repayments for the Lower Alde (Tidal Gravity) Sub District on £3 million public works loan; £107,080 annual charges and repayments for the Lower Alde (Tidal Pumped Sub District on £3 million public works loan and £24,231 annual charges and repayments on the existing £300,000 public works loan for the Lower Alde (Tidal Pumped Sub District), was considered in detail and approved. 09/18/03 Maintenance Programme 2018/19 The Maintenance Works Estimate for 2018/19, totalling £463,506 was considered in detail and approved: • River Deben Tidal Pumped Sub District 1 £143,367 • Lower Alde Tidal Pumped Sub District 2 £213,159 • AHB Tidal Pumped Sub District 3 £26,576 • Blyth Tidal Pumped Sub District 4 £40,482 • Gravity Sub District 5 £39,922 • Lower Alde (Tidal Gravity) Sub District 6 NIL £463,506 5 ID East Suffolk IDB, Minute Action 09/18/04 Consortium Charges 2018/19 The Administration and Technical Support Costs estimate for 2018/19, as recommended by the Consortium Management Committee on 8 December 2017 was considered in detail and approved.