A MEETING OF THE EAST SUFFOLK INTERNAL DRAINAGE BOARD WAS HELD IN ORFORD TOWN HALL, ORFORD, WOODBRIDGE, SUFFOLK ON FRIDAY, 26 JANUARY 2018 AT 9.30 AM.
Elected Members Appointed Members * P Cooke Ipswich BC * J Foskett B Hall * N Garrod O Holmes * E Greenwell * P Smart A Hall C Loyd Mid Suffolk DC C Mann * J Caston * R Mann * K Welham M Paul Vacancy * R Pipe A Rowlands Suffolk Coastal DC * Mrs C Block C Hedgley * Mrs J Marson * A Smith
Babergh DC, Ipswich BC, Mid Suffolk DC, Suffolk Coastal DC and Waveney DC Mrs S Allen C Rivett
Present (52%)
Mr R Pipe in the Chair
In attendance:
Mr P J Camamile (Chief Executive), Mr G Bloomfield (Catchment Engineer), Mr G Brown (Flood and Water Manager) Mr P Roberts (Operations Engineer), Miss K Thomas (Project Manager and minutes)
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ID East Suffolk IDB, Minute Action
01/18 APOLOGIES FOR ABSENCE
01/18/01 Apologies for absence were received on behalf of Messrs C Hedgley, C Loyd, C Mann, O Holmes, M Paul, C Rivett, A Rowlands and Mrs S Allen. Messrs A Hall and B Hall did not attend the meeting.
02/18 DECLARATIONS OF INTEREST
02/18/01 Sir Edward Greenwell declared an interest in all matters pertaining to the Alde/Ore Estuary Partnership due to his role as Chairman of that group. Mrs J Marson declared an interest in all matters pertaining to the Alde/Ore Estuary Partnership due to her membership of that group. Mrs Marson also declared a potential conflict of interest in that she is appointed by Suffolk Coastal District Council to the East Suffolk IDB as its representative but is also an agricultural ratepayer in the Board’s district. RESOLVED that this be noted.
02/18/02 Mrs C Block declared an interest in all matters pertaining to the Deben Estuary Partnership due to her membership of that group. RESOLVED that this be noted.
02/18/03 Messrs P Cooke and R Mann declared an interest in the revised Differential Rating Order, (DRO) approved by Defra on 16 January 2018, (agenda item 8) due to the potential benefit they may derive from the implementation of the DRO. RESOLVED that this be noted.
03/18 MINUTES OF THE LAST BOARD MEETING
03/18/01 The minutes of the last Board meeting held on 11 October 2017 were approved and signed as a true record. Arising therefrom:
03/18/02 Induction for Board Members (51/17/02)
The Project Manager advised that ADA was producing an induction KT pack for use by all IDBs and pending the availability of this members asked for some localised training including information on finance / funding streams as well as maps identifying district boundaries. It was also agreed to have large A0 scale maps of the Board’s district available at future Board meetings to help members visualise locations/issues included on the meeting agenda. RESOLVED that this be noted.
03/18/03 UK Power Networks (UKPN) issues at pumping stations (52/17/04)
Mr R Mann recorded that the point he wanted to make at the last meeting was that UKPN replaced power supply to ground level at Iken pumping station, thereby actually creating a flood risk. The Catchment Engineer recorded that he is in discussion with UKPN about its project to put all power supply underground and the potential increased risk to power supply during flooding, which in turn will reduce the resilience of the pumping stations. RESOLVED that this be noted.
2 ID East Suffolk IDB, Minute Action
03/18/04 Amendment to Differential Rating Order (DRO) (53/17)
The Chief Executive reported the actions arising from the 11 October 2017 meeting had been completed and the revised DRO submitted to Defra, who formally approved it on 16 January 2018 to take effect from 1 April 2018. RESOLVED that this be noted.
03/18/05 De-maining Update (54/17/03)
The Project Manager provided members with an update on the status of the de-maining pilot study in Suffolk. It was agreed to circulate to members the link to the EA consultation on de-maining. RESOLVED that this be noted.
Post meeting note: Link circulated by email on 30 January 2018.
03/18/06 Financial Report – Phase 1 Works Aldeburgh (55/17/02)
The Catchment Engineer and Operations Engineer had met with Alde and Ore Estuary Trust (AOET) members on 19 January 2018 to discuss the c£750k works undertaken at Aldeburgh and it was anticipated that these monies would shortly be paid from the AOET to the IDB. RESOLVED that this be noted.
04/18 RIVER DEBEN CATCHMENT WORKS COMMITTEE MEETING
04/18/01 The recommendations arising from the River Deben Catchment Works Committee meeting minutes of 6 December 2017, (a copy of which is filed in the Report Book), were considered in detail. Arising therefrom:
04/18/02 Flooding Issues at Ufford (11/17/02)
The Catchment Engineer reassured Mr J Foskett that officers are GB/TJ continuing to liaise with EA about works to resolve the flooding issues at Ufford. RESOLVED that this be noted.
04/18/03 Holistic Approach to Water Management Felixstowe Peninsula Project Water Transfer Scheme (17/17/02)
The Catchment Engineer provided a status update on this project. Discussion ensued on different funding options between privately funded capital schemes and IDB partnership approach.
05/18 OPERATIONS REPORT
05/18/01 The Operations Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom:
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05/18/02 Public Sector Cooperation Agreement EA Main River Maintenance Work (1.10)
The Catchment Engineer apprised members of the works undertaken by WMA (Eastern) on main river locations across the East Suffolk IDB district, working under a public sector cooperation agreement, (PSCA) with EA. Desilting works undertaken on the River Bologney in particular had made a very positive impact in the IDB district at Iken, demonstrating the benefits to the IDB of this maintenance programme. RESOLVED that this be noted.
05/18/03 Bawdsey Coastal Partnership (4.15)
The Project Manager reported that support from IDB officers and Coastal Partnership East has been offered to Bawdsey Coastal Partnership to help with local engagement and discussion.
05/18/04 Health and Safety (6)
There were no incidents for report during this reporting period. RESOLVED that this be noted.
05/18/05 Planning (7)
There were no planning issues for consideration during this reporting period.
06/18 ENVIRONMENTAL REPORT
06/18/01 The Environmental Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom:
06/18/02 BIODIVERSITY ACTION PLAN (BAP) 1.1
Members considered the draft BAP, (a copy of which is filed in the Report Book), which had been reviewed and updated in line with Defra requirements and the Natural Environment and Rural Communities Act (2006). Arising therefrom:
06/18/03 It was agreed and thereby RESOLVED to approve the BAP in principle CL subject to the Environmental Manager taking into account comments by email from Board member Adam Rowlands who was not in attendance at today’s meeting.
07/18 SCHEDULE OF PAID ACCOUNTS
07/18/01 The Schedule of Paid Accounts for the period of 1 September 2017 to 31 December 2017 totalling £627,237.96, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.
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08/18 REVISED DIFFERENTIAL RATING ORDER
08/18/01 The revised Differential Rating Order, as approved at the 11 October 2017 meeting and subsequently approved by Defra on 16 January 2018 to include an additional, sixth district, the Lower Alde (Tidal Gravity) sub district was received and adopted by the Board, to take effect 1 April 2018. RESOLVED that this be noted.
08/18/02 Members noted that registered drainage ratepayers in the new district had been directly consulted by letter as part of introducing the DRO 2018, with no objections having been received before or during the statutory process. There were currently 48 ratepayers in the new Lower Alde (Tidal Gravity) sub district and it was noted that the creation of this new sixth district had contributed to a reduction in costs to ratepayers in the Lower Alde (Tidal Pumped) Sub District. However the Chief Executive was concerned that many of these ratepayers in the newly created sixth sub district probably would not pay their drainage rates without being summonsed and receiving the full majesty of the law.
09/18 ESTIMATES 2018/19
09/18/01 The detailed estimates for 2018/19, (a copy of which is filed in the Report Book), were considered in detail and approved. Arising therefrom:
09/18/02 Capital Works 2018/19
The Capital Works Estimate for 2018/19 totalling £171,545 (comprising £40,234 annual charges and repayments for the Lower Alde (Tidal Gravity) Sub District on £3 million public works loan; £107,080 annual charges and repayments for the Lower Alde (Tidal Pumped Sub District on £3 million public works loan and £24,231 annual charges and repayments on the existing £300,000 public works loan for the Lower Alde (Tidal Pumped Sub District), was considered in detail and approved.
09/18/03 Maintenance Programme 2018/19
The Maintenance Works Estimate for 2018/19, totalling £463,506 was considered in detail and approved:
• River Deben Tidal Pumped Sub District 1 £143,367 • Lower Alde Tidal Pumped Sub District 2 £213,159 • AHB Tidal Pumped Sub District 3 £26,576 • Blyth Tidal Pumped Sub District 4 £40,482 • Gravity Sub District 5 £39,922 • Lower Alde (Tidal Gravity) Sub District 6 NIL
£463,506
5 ID East Suffolk IDB, Minute Action
09/18/04 Consortium Charges 2018/19
The Administration and Technical Support Costs estimate for 2018/19, as recommended by the Consortium Management Committee on 8 December 2017 was considered in detail and approved. Arising therefrom:
09/18/05 It was agreed and thereby RESOLVED to approve the Technical Support Consortium Charge of £261,263 and include the same in the Board’s Rate Estimates for 2018/19.
09/18/06 It was agreed and thereby RESOLVED to approve the net Administrative Support Consortium Charge of -£110,054 (£126,813 less other income £236,867), and include the same in the Board’s Rate Estimates for 2018/19.
10/18 FINANCIAL YEAR 2018/19 LAY AND SEAL THE DRAINAGE RATE AND SPECIAL LEVIES
10/18/01 Annual Values
It was agreed and thereby RESOLVED to approve the aggregate annual values as at 31 December 2017, used for the purposes of raising and apportioning expenses from drainage rates and special levies for 2018/19.
10/18/02 River Deben Tidal Pumped Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £56,937 for 2018/19, which equated to a drainage rate increase of 3% at 29.606p in the pound, and a 3% increase on the Special Levies due from the Billing Authorities:
Agricultural Drainage Rates £33,444 Suffolk Coastal District Council £29,515 Reserves -£6,022
£56,937
10/18/03 Lower Alde Tidal Pumped Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £212,428 for 2018/19, which equated to a drainage rate decrease of 20% at 101.730p in the pound and a 20% decrease on the Special Levies due from the Billing Authorities:
Agricultural Drainage Rates £163,946 Suffolk Coastal District Council £26,217 Reserves £22,265
£212,428
6 ID East Suffolk IDB, Minute Action
10/18/04 Alderton, Hollesley and Bawdsey (AHB) Tidal Pumped Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £8,927 for 2018/19, which equated to a drainage rate increase of 3% at 35.089p in the pound:
Agricultural Drainage Rates £10,938 Reserves -£2,011
£8,927
10/18/05 Blyth Tidal Pumped Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £13,170 for 2018/19, which equated to a drainage rate increase of 5% at 108.763p in the pound and a 5% increase on the Special Levies due from the Billing Authorities:
Agricultural Drainage Rates £8,902 Waveney District Council £144 Reserves £4,124
£13,170
10/18/06 Gravity Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £131,474 for 2018/19, which equated to a drainage rate increase of 3% at 5.868p in the pound and a 3% increase on the Special Levies due from the Billing Authorities:
Agricultural Drainage Rate £24,771 Suffolk Coastal District Council £31,209 Mid Suffolk District Council £37,690 Ipswich Borough Council £35,549 Babergh District Council £1,678 Waveney District Council £2,890 Reserves -£2,313
£131,474
10/18/07 Lower Alde (Tidal Gravity) Sub District
It was agreed and thereby RESOLVED to approve the net requirement of £44,944 for 2018/19, which equated to a drainage rate of 63.990p in the pound and £19,732 in Special Levies due from the Billing Authorities:
Agricultural Drainage Rate £25,212 Suffolk Coastal District Council £19,732
£44,944
7 ID East Suffolk IDB, Minute Action
10/18/08 It was agreed and thereby RESOLVED to approve the transfer of actual operating surplus monies for 2017/18 from the general reserve to the capital reserve for each district, per the Board’s Capital Finance and Reserves Policy.
11/18 RISK REGISTER
11/18/01 The full risk register, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom:
11/18/02 Members considered the letter from the EA, tabled by the Catchment MEC Engineer advising the introduction of new licencing requirements effective from January 2018 for the abstraction/transfer of water, which would require East Suffolk IDB to have a licence, costing £1,500 per pump, to allow the pumping of water out to the sea, It was agreed to seek RFCC support for IDBs to remain exempt from the new legislation and to ask ADA to address the issue at a national level. It was also agreed to update the risk register to include the potential financial risk associated with these new regulations. RESOLVED that this be noted.
Post meeting note: It is understood the licencing only applies to the transfer of water from main river into ordinary watercourse, and not from ordinary watercourse to main river. This being the case, East Suffolk IDB is unlikely to be liable for licencing.
12/18 BLYTH ESTUARY PARTNERSHIP
12/18/01 No update reported at this meeting.
13/18 CORRESPONDENCE
13/18/01 There was no correspondence requiring the Board’s consideration during this reporting period.
14/18 NEXT MEETING
14/18/01 The next meeting would take place in Orford Town Hall on 13 June 2018 at 10.00 am.
15/18 ANY OTHER BUSINESS
15/18/01 Members were apprised of Suffolk County Council’s plan for minerals GBr abstraction, which had had received an objection from Bretts in respect of the proposed abstraction near the River Gipping. It was agreed that the Flood and Water Manager would provide an update on Suffolk County Council’s proposals at a future meeting. RESOLVED that this be noted.
8 ID East Suffolk IDB, Minute Action
15/18/02 Members considered the Catchment Engineer’s verbal report on a study proposal from Cranfield University looking at links between water management and industry / agriculture in the region, which it was hoped would receive NERC funding. Both the Broads and Norfolk Rivers IDBs had agreed to provide financial support over a five year period and East Suffolk IDB members were asked to consider the same. It was agreed and thereby RESOLVED to contribute £2k per year over a five-year period, (total £10k) to the Cranfield University Study.
16/18 OPEN FORUM: TO HEAR FROM MEMBERS OF THE PUBLIC, WITH LEAVE OF THE CHAIRMAN
16/18/01 There were no members of the public present at this meeting.
17/18 CONSORTIUM MATTERS
17/18/01 The unconfirmed minutes of the last Consortium Management Committee meeting held on 8 December 2017 were considered in detail and approved. Arising therefrom:
17/18/02 WMA Planning Update (54/17)
(i) The Flood and Water Manager provided a status update on his review of WMA planning policy and regulation as previously presented to the Consortium Management Committee on 8 December 2017.
(ii) Appointed members Mrs C Block and A Smith commended the approach for a standardised framework for all planning regulation and enforcement for engagement with Local Planning Authorities and Mrs C Block invited the Flood and Water Manager to attend the next Suffolk Coastal District Council Planning Scrutiny Committee.
(iii) It was agreed and thereby RESOLVED to approve the Consortium Management Committee recommendation that the Flood and Water Manager establishes a framework for all planning, regulation and enforcement policy for adoption by all WMA Member Boards to support IDB engagement with the Local Planning Authorities within their areas. A draft of this framework would be presented for the Board’s consideration in due course.
17/18/03 Schedule of Paid Accounts
The WMA Schedule of Paid Accounts for the period 1 September 2017 to 30 November 2017 totalling £303,858.56, as approved at the Consortium Management Committee meeting on 8 December 2017, was considered in detail and adopted. Arising therefrom:
17/18/04 Mr P J Camamile declared an interest in respect of the payment made to Byzantine Ltd, as recorded in the WMA Schedule of Paid Accounts, due to his position as Company Secretary and also shareholder of that
9 ID East Suffolk IDB, Minute Action
Company, plus his wife is a Director and shareholder of Byzantine Ltd. RESOLVED that this be noted.
17/18/05 WMA Estimates 2018/19
The WMA Estimates detailing Administration and Technical Support Costs for 2018/19, together with the projected out-turns for 2017/18 were considered in detail and approved. There were no matters arising.
17/18/06 Issues for discussion at the next CMC meeting
There were no specific issues raised by Members requiring discussion at the next Consortium Management Committee meeting on 23 March 2018.
18/18 CONFIDENTIAL BUSINESS
18/18/01 It was agreed and thereby RESOLVED to exclude the public from the next part of the meeting due to the confidential nature of the business to be transacted, in accordance with Section 2 of the Public Bodies (Admission to Meetings) Act 1960.
10 APPENDIX TO EAST SUFFOLK IDB MINUTES 11 OCTOBER 2017
East Suffolk IDB Areas within the Drainage District benefitting from Alde & Ore Estuary Wall Reinstatement Works Proposed Amendment to Differential Rating Order
1 The 34 Drainage Ratepayers within the Board’s Lower Alde (Tidal Pumped) Sub District and Suffolk Coastal District Council are currently paying to service the public works loan of £3m, which was taken out on 3 July 2017 at a fixed interest rate of 2.74% repayable over 30 years (the area edged in blue on the attached map). The issue here is that there are others within the Alde and Ore Estuary that are likely to benefit from the planned reinstatment works who are currently paying nothing towards servicing the loan (the areas cross-hatched on the attached map). FC8, 11, 12 and 13 will also benefit but are outside the Drainage District.
2 The annual cost of servicing this loan is £147,315 and will remain so for the duration of the 30 year repayment period, unless the Board decides to fully or partially repay the loan earlier. Approximately 85% of the annual cost of servicing the loan is paid for by Drainage Ratepayers (£125,218) and 15% of the cost is paid for by Suffolk Coastal District Council, on behalf of residential occupiers and businesses within the Lower Alde (Tidal Pumped) Sub District (£22,097).
3 To ensure that all those benefitting from the work pay their fair share of the cost towards servicing this loan the Board have requested that consideration be given to changing the Differntial Rating Order; where either the additional areas benefitting from the works are subsumed within the existing Lower Alde (Tidal Pumped) Sub District (Option 1), or a new 6th Sub District is established to include these areas (Option 2). There are approximately 60 Drainage Ratepayers in these Gravity Areas.
4 Ignoring the cross-hatched area currently within the AHB Sub District option 1 will produce an estimated combined rate of 66.599p, which reduces the rates and levies payable in the existing Lower Alde (Tidal Pumped) Sub District by 48%. However it will increase the rates and levies payable in the Gravity Areas by 1,069%.
5 Ignoring the cross-hatched area currently within the AHB Sub District, option 1 would mean that the Drainage Ratepayers within the existing Lower Alde (Tidal Pumped) Sub District will collectively pay 48% less. Drainage Ratepayers in the Gravity Areas will see an increase of over 1,000% and Suffolk Coastal District Council will see their Special Levy more than double (from £38k to £85k pa). The hatched area currently within the AHB Sub District is pumped and there does not appear to be any reason in principle why this area should not transfer to the Lower Alde (Tidal Pumped) Sub District. There are currently 4 Draiange Ratepayers in this area.
6 Option 2 will produce an estimated rate in the pound of 46.687p in the new 6th Sub District after transferring 49% of the loan servicing costs from the Lower Alde (Tidal Pumped) Sub District (which has been calculated as a proportion of aggregate Annual Value). The rate in the pound for the existing Lower Alde (Tidal Pumped) Sub District would reduce by 32% to 86.173p.
7 Option 2 would mean that the Drainage Ratepayers within the existing Lower Alde (Tidal Pumped) Sub District will collectively pay 32% less. Drainage Ratepayers in the Gravity Areas will see an increase of 720% and Suffolk Coastal District Council will see their Special Levy almost double (from £38k to £70k pa).
Recommendations
1 The cross-hatched area currently within the AHB Sub District should in principle be transferred to the existing APPENDIX TO EAST SUFFOLK IDB MINUTES 11 OCTOBER 2017
East Suffolk IDB Areas within the Drainage District benefitting from Alde & Ore Estuary Wall Reinstatement Works Proposed Amendment to Differential Rating Order
Lower Alde (Tidal Pumped) Sub District, subject to obtaining maps from the 4 registered occupiers that show the extent of their land occupancy. This will not have any impact on the Special Levy paid by SCDC.
2 Option 2 is recommended where the cross-hatched Gravity Areas are removed from the Gravity Sub District to form a 6th Sub District: 'the Upper Alde Gravity Sub District' and discussions should start with SCDC to gain their support for the proposal. Defra are unlikely to approve the revised Differential Rating Order without prior written consent being received from SCDC.
3 The loan should not be used to finance further work outside the existing Lower Alde (Tidal Pumped) Sub District until the revised Differential Rating Order has been introduced.
P J CAMAMILE CHIEF EXECUTIVE 11 OCTOBER 2017 APPENDIX TO EAST SUFFOLK IDB MINUTES 11 OCTOBER 2017
630000.0000 637000.0000 644000.0000 651000.0000 Areas benefiting from planned DRAFT works in the Alde & Ore Estuary
Lower Alde (Tidal Pumped) Sub District, all benefiting (2083.95ha)
Tidal (Non Pumped) Areas FC7 FC10 benefiting, currently in the Gravity FC8 Sub District (1174.39ha) 259000.0000 FC9 259000.0000 Gravity Sub District Alderton, Hollesley & Bawdsey FC6 (Tidal Pumped) Sub District AHB (Tidal Pumped) Area FC10 benefiting (117.46ha) FC5 Flood Cell Extents (EA data 2009)
FC2 252000.0000 FC4 252000.0000 FC3 FC11
FC1 N FC12 FC13 FC1 Reproduced by permission Best fit of Ordnance Survey on behalf of HMSO. © Crown copyright and database right 2012. All rights reserved. Ordnance Survey 245000.0000 245000.0000 03/10/2017 100052705.
630000.0000 637000.0000 644000.0000 651000.0000 ESIDB_A&E_2017.dwg A MEETING OF THE EAST SUFFOLK IDB RIVER DEBEN CATCHMENT WORKS COMMITTEE WAS HELD AT THE ESTATE OFFICE, KIRTON LODGE KIRTON WEDNESDAY, 06 DECEMBER 2017 AT 2PM.
Elected Members Elected Members D Adams * C Loyd * J Foskett * C Mann * R Garnham * M Paul * G Henderson * W Pipe M Hollingsworth A Rankin B Kerr J Kerr
Guest Surveyor R Pipe, Chairman K Gray East Suffolk IDB Present (54%)
Mr M Paul in the Chair
In attendance:
Mr G Bloomfield (Catchment Engineer)
ID East Suffolk IDB: River Deben Catchment Works Committee Action
10/17 APOLOGIES FOR ABSENCE
10/17/01 Apologies for absence were received on behalf of Messrs D Adams, M Hollingsworth, B Kerr, J Kerr, Richard Pipe and A Rankin.
11/17 MINUTES OF THE LAST COMMITTEE MEETING
11/17/01 The minutes of the last Committee meeting held on 24 May 2017 were approved as a true record. Arising therefrom:
11/17/02 Flooding Issues at Ufford (03/17/02)
The Catchment Engineer reported that the Environment Agency GB (EA) has agreed to a 3 year Programme of works to allow the Board to spend the IDB precept normally handed over to them to undertake works on Main River where the Board feels these works will benefit them. As part of screening Ufford has been highlighted again to the EA and will be considered as part of this 3 year programme. This will however, be subject to EA Water Resources team being satisfied their monitoring will not be adversely impacted and balanced against other EA environmental criterion. IDB Officer Lead is Tom Jones and will keep Mr Foskett updated on TJ developments.
9 ID East Suffolk IDB: River Deben Catchment Works Committee Action
11/17/03 EA Main River (03/17/03)
The Catchment Engineer reported that the five nationwide pilot areas for de-maining, including Norfolk/Suffolk have commenced their statutory process. It is anticipated that the Cookley watercourse, The Wang and Bologney River would be de-mained over the next 9-12 month period all going well.
11/17/04 Planning (03/17/04)
Generally no new planning items of concern. Catchment Engineer reported the appointment of a dedicated Planning Officer, Cathryn Brady working for the WMA Eastern IDBs with effect from 1 December 2017 and expects to see a step change in the consultation process moving forward.
11/17/05 Deben Estuary Partnership (DEP) Update (03/17/05)
(i) M G Henderson gave an update on the Coastal Path with formal consultation commencing Early New Year. DEP desire to maintain the Ferry Service instead of proposed new coastal path routes along the Bawdsey Wall frontage. A trial of an all year service aimed as a call up service in the winter months has received grant of £7k to be evaluated in April 2018 as part of wider process.
(ii) Bawdsey Wall proposals have been drawn up by IDB and Mrs Christine Block has been discussing enabling development options as preferred way forward with Suffolk Coastal DC.
(iii) Environment Agency(EA) have been undertaking modest wall levelling works within Flood Cell 4. Extent of works unknown.
(iv) EA has been granted £90k Saltmarsh fund to investigate Natural flood management techniques within Suffolk. Kyson Point will be included as part of this study DEP/ Suffolk Saltmarsh Group involved in extent of works
(v) DEP minutes to be circulated GH
12/17 INCOME AND EXPENDITURE YEAR ENDING 31 MARCH 2018
12/17/01 Members considered the detailed Maintenance Programme. Arising therefrom:
12/17/02 Members commented on the improved level of information received and the improved drainage witnessed within the King’s Fleet & Falkenham catchment. Mr M Paul raised the unfortunate issue of works being undertaken on his farm without knowledge but was satisfied with the actions taken by Board Officer (Pete Roberts) to resolve this. There were further works identified to be undertaken PR/Board next year to finish this frontage. Greater lead in time with Officers
10 ID East Suffolk IDB: River Deben Catchment Works Committee Action
landowners recommended and noted.
12/17/03 Works Programme for next year to also include Kings Fleet PR upstream of lake heading up to Egypt’s Wood. RESOLVED that this be noted.
13/17 PUMPING STATIONS
13/17/01 All the pumping stations in the Deben catchment had been serviced and were working well.
14/17 MAINTENANCE PROGRAMME 2017/18 AND FIVE YEAR MAINTENANCE PROGRAMME 2018/19 – 2022/23
14/17/01 The Catchment Engineer reported on the draft maintenance PR programme for East Suffolk IDB drainage district. The targeted five- year maintenance programme took a risk based approach and taking account of desire to avoid rate rises where possible.
14/17/02 In the limited cases where pioneer works were likely to impact on this, it was recommended to use the general reserve balance this conflict as the least cost option taking in account required plant movement orders, remobilisation costs etc.
14/17/03 It was expected that subsequent years’ servicing could be by spraying elements reducing financial burden thereby enabling this reserve recovery over the medium term. The Operations Engineer will monitor the time and motion for the different activities to evaluate their effectiveness RESOLVED that this be noted.
15/17 MEETING FREQUENCY AND NEXT MEETING DATE
15/17/01 The general consensus of members in attendance was that the Committee should continue to meet biannually.
15/17/02 It was agreed to hold the next Committee meeting on Tuesday, 22 May 2018 at 2.00 pm at Low Farm Bridge Road, Bromeswell, Woodbridge.
16/17 DEBEN ESTUARY PARTNERSHIP UPDATE
16/17/01 Please refer to minute 11/17/05.
17/17 ANY OTHER BUSINESS
17/17/01 Professional Services of Keith Grey
Members considered the need for the professional services of Mr MP/MEC
11 ID East Suffolk IDB: River Deben Catchment Works Committee Action
Keith Grey given that IDB Officers were now able to provide this total service. It was agreed to end this arrangement between the Deben Catchment Works Committee and Mr Gray and to send a letter of thanks for all his work over the years. RESOLVED that this be noted.
17/17/02 Holistic Approach to Water Management Felixstowe Peninsula Project Water Transfer Scheme
(i) The Catchment Engineer reported on progress to date confirming the telemetry has confirmed a substantial drought minimum volume of approximately 600Mm3 of good quality water being primarily being available for winter filling of Reservoirs. The earlier intermittent spikes of increased salt water found within the proposed soak dyke reservoir have been excluded by further monitoring and reconfiguration of proposed system.
(ii) The interested landowners through ESWAG have been asked to fund the next phase of works including setting up legal framework for the various partners. The current proposed model is a company limited by guarantee where the landowners take on the construction and management of the pipeline at c.£2m and the ESIDB build and manage the pumping infrastructure c.£350k.
(iii) Currently the East Suffolk IDB have registered the interest of this water resource with EA under pre application and therefore will have material consideration with any further applications within the district.
(iv) Jane Burch with support of ESWAG have challenged current licencing fees being proposed by EA and as a result sort a meeting with the Minister to address this. Due to the true innovation & collaboration of this project it has been well received and included within pathfinder projects to investigate requirements being flagging under the pending water abstraction reforms. It is likely as result the project will be subject to more favourable terms.
(v) Mr C Loyd raised his concern with this proposed model as this was a commercial venture and was not consistent with the Board’s Statutory function. There were a number of concerns relating to the landowners interests including ownership of the water, easements, rents, various landownership rights and power supply to infrastructure etc.
(vi) The Catchment Engineer accepted there were still a number of uncertainties with this project but felt although an innovative way to manage water resources the proposed model was consistent with the Board’s Statutory function of Land Drainage and Flood risk Management. The water was being removed from an IDB main drain under our control, and the new pump system configuration would likely be approximately 30% of pump capacity and therefore would be risky not to have control over it. The land owner to date had shown a strong interest in the Board managing the licence and
12 ID East Suffolk IDB: River Deben Catchment Works Committee Action
pumping element of the water for these core duties and not for profit reasons also. Mr J Foskett declared he was an interested party and then went on to support the Catchment Engineer’s view and stated he could foresee further water demand from our stations up the eastern coastal zone and this model or similar could lead to more sustainable water management and aid replacement of our assets moving away from central government grants for example.
(vii) In addition on this project there is the potential to sell any surplus water to Anglian Water for drinking water supply thereby deriving additional income to the scheme area. It was strongly felt by the landowner that if these were realised these income streams should be ring fenced for the benefit of the wider flood defence embankment maintenance within the Deben Estuary as these protect the water resource. EA government funding for rural walls was dwindling and EA estuary flood risk assessment has highlighted the critical importance of maintaining the both the Falkenham and Bawdsey walls insitu. If one failed it would lead to the rapid collapse of the other due to the significant increase in estuary flows as the floodplain and drainage district was flooded. The current default position is wall repairs is the responsibility of the landowner.
(viii) It was not in the interest of the IDB for its districts to be flooded and as the only government body with the core duty of water management is well placed to hold these additional funds ring fenced for wall maintenance works.
(ix) Mr Loyd remained concerned about water ownership outlined above and reiterated the East Suffolk IDB should not be exposed to any additional financial risk/liability, but commended Officers and Members on their efforts to date.
(x) Catchment Engineer to present a paper to the East Suffolk Board GB in the new year.
17/17/03 Suffolk Coastal Forum
Mr G Henderson reported the conference was a great success with GH breadth of speakers in attendance. Suffolk Coastal Forum minutes to be circulated
13
OPERATIONS REPORT FOR THE PERIOD OCTOBER 2017 - JANUARY 2018
1. Operational information for the Board
1.1 Revenue Maintenance Works
1.2 Operations Engineer and Operations Manager are continuing to work on delivery of the maintenance programme. Further site visits are required for the mid to northern part of the Board’s operational district, mainly amongst gravity catchments.
1.3 Further to the draft targeted maintenance programme for pumped catchments presented at the October 2017 Board meeting work started in the Deben Sub District during the latter part of October 2017.
1.4 Five Drains within the Falkenham and Kings Fleet (CMT179P) catchment have undergone maintenance works and substantial benefit visible in the telemetry data for Kings Fleet Pumping Station alone, i.e. less frequent number of run time occasions and duration.
1.5 Two Drains within the Bawdsey (CMT178P) catchment have undergone maintenance.
1.6 Currently works are being delivered across two Drains at Sudbourne (CMT171P).
1.7 Further works are planned across the pumped catchments and a small targeted piece of work will also be delivered in gravity districts outside the Gipping Catchment.
1.8 A summary of financial expenditure and immediate works forecasts within pumped districts is included below, correct as at 3 January 2018.
14 EAST SUFFOLK INTERNAL DRAINAGE BOARD MAINTENANCE WORKS PROGRAMME FOR 2018/19
Actual Estimate Probable Estimate DRAIN ID DRAINS MAINTENANCE 2016/17 2017/18 2017/18 2018/19 SD1 RIVER DEBEN (Tidal Pumped) SUB DISTRICT BAWDSEY CMT178P DRN178P0101 Queens Fleet 1 £ - £ - £ - £ - DRN178P0102 Queens Fleet 2 £ - £ - £ - £ - DRN178P0103 Queens Fleet 3 £ - £ 248 £ 248 £ - DRN178P0104 Queens Fleet 4 £ - £ 3,261 £ 7,866 £ 2,500 DRN178P0201 Bawdsey Marsh £ - £ - £ - £ - DRN178P0301 Ramsholt Marsh 1 £ - £ 1,755 £ 1,755 £ - DRN178P0302 Ramsholt Marsh 2 £ - £ - £ - £ - DRN178P0303 Ramsholt Marsh 3 £ - £ - £ - £ - £ - £ 5,263 £ 9,868 £ 2,500 FALKENHAM & KINGS FLEET CMT179P DRN179P0101 King's Fleet £ - £ 2,420 £ 1,245 £ - DRN179P0102 Laural Farm Delph £ - £ 2,420 £ 4,918 £ 600 DRN179P0103 Gulphers Stream (King's Fleet) £ - £ - £ - £ 1,200 DRN179P0104 Rosier Marsh (King's Fleet) £ - £ - £ - £ 900 DRN179P0105 Rosier Marsh (King's Fleet) £ - £ - £ - £ 900 DRN179P0201 Falkenham Delph 1 £ - £ 1,210 £ 3,780 £ 600 DRN179P0202 Falkenham Delph 2 / Kirton Drain £ - £ - £ - £ 2,500 DRN179P0203 Falkenham Delph 3 £ - £ 1,210 £ 3,455 £ 900 DRN179P0204 Falkenham Marsh Drain £ - £ - £ - £ 1,800 DRN179P0205 King's Fleet Weir Drain £ - £ 1,655 £ 1,655 £ 1,200 Contingency Spraying costs £ - £ - £ - £ 500 £ - £ 8,915 £ 15,053 £ 11,100 £ - £ 14,178 £ 24,921 £ 13,600 SD2 LOWER ALDE (Tidal Pumped) SUB DISTRICT BUTLEY MARSH CMT167P £ - £ 3,240 £ 3,240 £ 2,500 CHILLESFORD CMT168P £ 364 £ - £ - £ 2,000 GEDGRAVE CMT170P £ - £ 3,803 £ 3,803 £ 2,500 SUDBOURNE CMT171P DRN171P0101 Ferry Farm Drain £ - £ 2,025 £ 2,025 DRN171P0201 Sudbourne Delph £ - £ 3,465 £ 3,465 £ 4,860 DRN171P0202 Church Farm Drain £ - £ - £ - £ 2,300 £ - £ 5,490 £ 5,490 £ 7,160 IKEN CMT172P £ 11 £ - £ - £ 2,500 £ 375 £ 12,533 £ 12,533 £ 16,660 SD3 AHB (Tidal Pumped) SUB DISTRICT HOLLESLEY COLONY MARSH CMT176P TOTAL £ - £ 1,210 £ 1,210 £ 2,500 ALDERTON AND HOLLESLEY CMT177P TOTAL £ - £ - £ - £ - £ - £ 1,210 £ 1,210 £ 2,500 SD4 BLYTH (Tidal Pumped) SUB DISTRICT REYDON MARSHES CMT160P £ - £ 3,240 £ 3,240 £ 3,300
TOTAL TIDAL PUMPED SUB DISTRICTS £ 375 £ 31,161 £ 41,903 £ 36,060
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1.9 An example Maintenance Situation Report has been included below, should the Board feel this useful it could be produced fortnightly or monthly by the Operations Engineer for circulation to Board members to keep them abreast of ongoing maintenance works.
16
17
1.10 EA Main River Maintenance Work
Working under a PSCA with the Environment Agency, Norfolk Rivers IDB will undertake main river maintenance work at locations across the East Suffolk IDB district. These locations will be decided by East Suffolk IDB officers based on optimum areas that will benefit the efficient operation of our systems, as well as reducing risk to people and property.
This is a three year agreement, with a value of circa £350k/year across the WMA Eastern boards including Waveney, Lower Yare and Lothingland IDB.
Routine maintenance activities at priority locations have been completed on Minsmere Old River and Hollesley River delivering significant improvements to conveyance. These are primarily locations where the Environment Agency have withdrawn maintenance due there being little or no flood risk to people and properties and works have been well received by landowners as well as partners including Natural England and RSPB.
We are due to complete blockage removal and tree maintenance work on the River Wang at Henham in February and whilst on site we will be undertaking restoration work to the channel using Environment Agency WFD funding.
We have also completed a 2.4KM desilt of the River Bologney at Iken which has seen up to an 18” drop in water levels within this pumped watercourse, removing silt up to 1m deep in locations. This work has demonstrated a key benefit of this programme allowing work to be completed on neglected EA Main Rivers utilising the IDBP.
We are currently forecasting to spend over the 2017/18 ESIDB allocation and are working closely with the Environment Agency to deliver maximum benefit from this programme, seeking partnership contributions where possible to enhance the programme.
River Bologney Before
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River Bologney After
2. Pumped Districts
2.1 Tidal Blyth Catchment
2.1.1 Reydon Pumping Station (No. Pumps - 2)
No major problems reported.
Working with the landowner and Suffolk Wildlife Trust (SWT) a reconditioned Water control structure and culvert has been supplied by the Board and installed by SWT contractor Barry Day to help regulate flows and control weed migration downstream towards the pumping station which has been an ongoing nuisance.
Board Officers have also adjusted the water level regime, increasing the level enhance the water dependent habitat newly created within the grazing marshes. The levels are being monitored daily and will be adjusted as required as habitat develops.
The habitat development is expected to benefit Biodiversity Action Plan (BAP) target species consistent with the Boards policies.
The existing weed screen corrosion is extensive under the waterline and therefore replacement parts under construction.
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2.2 Tidal Alde & Ore Catchment
2.2.1 Butley Pumping Station (No. Pumps - 1)
No major problems reported. . 2.2.2 Chillesford Pumping Station (No. Pumps -1)
No major problems reported.
2.2.3 Gedgrave Pumping Station (No. Pumps - 1)
No major problems reported.
2.2.4 Sudbourne Pumping Station (No. Pumps - 1)
No major problems reported.
Weedcutting upstream of pumping station programmed.
2.2.5 Iken Pumping Station (No. Pumps -1)
No major problems reported.
EA Main River Bologney watercourse desilt underway.
2.2.6 Hollesley Colony Marsh Pumping Station (No. Pumps - 1)
No major problems reported.
2.3 Tidal Deben Catchment
2.3.1 Bawdsey Pumping Station (No. Pumps - 1)
No major problems reported.
2.3.2 King’s Fleet Pumping Station (No. Pumps - 1)
No major problems reported.
2.3.3 Falkenham Pumping Station (No. Pumps -2)
No major problems reported.
3. Gravity Districts
Nothing to report.
4.Capital Works & Operational Matters
4.1 Capital Works Sudbourne Eel Friendly Pumping Station Trial
Nothing to report.
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4.2 Strategic sourcing of clay for flood defence
No further waste exemption licences have been secured for landowners at this time.
4.3 Deben Estuary Partnership (DEP)
We are working with the DEP to progress a number of projects arising from the Deben Estuary Plan. There was a DEP Steering Group meeting on the 27 November 2017. Key projects include:
• The DEP has asked ESIDB officers to support their pre-application discussions and information submission to SCDC planning department with respect to progressing enabling development within local parishes that will self-fund proposed Bawdsey Flood Cell 1 flood embankment works. • The DEP / landowners, will not be utilising an application for FDGIA funds through a Business Case to the Environment Agency. If the case for enabling development gains statutory approval this will be used to self-fund the proposed flood embankment works at Bawdsey. • IDB engineers have previously supplied high level costed options for improvements to this frontage. The most recent request from DEP to ESIDB officers will require further work on preliminary soil investigation and survey work to refine the high level cost estimates and produce an outline design, cost and supporting documentation for the pre- application submission to SCDC planners. Cllr Block is also progressing discussions within SCDC planning teams.
• We have been developing a saltmarsh strategy with partner organisations for the DEP, River Deben Association and Suffolk Saltmarsh Group which has been endorsed by Suffolk Coastal Forum to explore new investment streams to support local saltmarsh restoration and beneficial use of dredging projects. If successful this will support natural protection to existing flood defences in the estuary and reduce the need for managed realignment over the next 20 years. The IDB project manager has developed a project bid to AONB unit to support this next phase of works on behalf of the partnership. Over the next few months it is hoped a group of professional and academic saltmarsh experts will advise on the natural capital value of the marshes in the Deben to inform future potential investment strategies for saltmarsh work. On 8th December Karen Thomas gave a presentation on the value of saltmarshes at a RDA event which was attended by over 100 people. It was very positively received and is the first of a series of local engagement approaches the partners wish to roll out to encourage the Suffolk public to ‘invest’ in their marshes.
4.4 Alde and Ore Estuary Partnership (AOEP)
ESIDB officers continue to support the AOEP who are now in the initial stages of delivering their estuary plan outcomes. Officers attend Implementation Group meetings and full AOEP meetings. Officers have also supported events and discussions linked to the AOEP Funding Campaign which launched in November 2017.
21
Karen Thomas and Emma Dixon have supported the AOEP Funding group in starting to explore alternative funds for estuary plan delivery and will continue to develop funding bids and grant applications where appropriate. Discussions are underway with the AOEP and the Trust to establish the ongoing working relationship with ESIDB in terms of support and delivering work and a meeting will be held on January 29th to establish a plan of action.
WMA are currently commissioning Risk and Policy Analysts to undertake £14k of economic appraisal to inform the FDGIA Business case development using funds allocated to the IDB on behalf of the AOEP for business case development.
4.5 Estuary Modelling
A full estuary model has been undertaken by HR Wallingford with funding from RFCC Levy. The modelling shows that the estuary plan is broadly correct in its approach but there is now some additional work needed notably at Iken and Orford to ensure there is no increased risk to properties and that the maximum flood risk benefits are implemented within the programme of works. The modelling is now finalised and will be used as evidence for FDGIA business case development and seeking Flood Risk Activity Permits from EA ahead of scheme delivery.
Iken – Clay has continued to be delivered and reworked ahead of any scheme for Iken pending the modelling results and subsequent FDGIA bid and fund- raising locally.
4.6 Aldeburgh Town Marsh Wall
The Operations Engineer and Catchment Engineer continue to monitor the completed works along this frontage. Several minor surge tides have already been witnessed this winter, the works continuing to bring benefits and perform as required. Inspections by Catchment engineers in January show the wall is performing well. At the time of reporting the IDB officers and Trustees are meeting onsite to inspect the works mid-January so that payment can be released from the Trust.
4.7 Snape Village and Maltings
No further update since the last report at the 17 January 2017 Board meeting but progress is being made through the estuary modelling and economic appraisal work to develop the business case for FDGIA.
4.8 Holistic Approach to Water Management (HAWM) Felixstowe Peninsula Project:
No update this period.
4.9 Sizewell C Nuclear Power Station
Nothing to report.
4.10 Minsmere Levels Stakeholders Group
Nothing to report.
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4.11 Sizewell B Tidal defence wall improvements
Nothing to report.
4.12 National Grid Bramford to Twinstead Connection Project
Meeting has been held with developer to discuss liabilities regarding Surface Water Development contributions over this period.
The post construction footprint of the electrical transformer distribution station, main site is estimated at 4.55Ha and associated road drainage network at 0.178 Ha = 4.73 Ha of permanent development.
Whilst the scheme takes account of greenfield runoff rates by design, the system as executed is likely to transfer additional volumes therefore liable for charging at the reduced rate taking in account SUDs improvements.
Based on 4.73Ha of impermeable runoff of the developed land to be:
4.73 X (£75,500x 20%) = £71,423
Hydraulic designers are checking volume calculations to confirm requirement of payment.
4.13 East Anglia ONE Offshore Wind Farm Project
Further applications for various temporary enabling construction dams and construction phase temporary haul road culverts have been received this period and are currently under consideration with relevant cost recovery.
4.14 Lowestoft Temporary Flood Barrier Public Sector Cooperation Agreement with Waveney District Council
The Operations Engineer and WMA Duty Officer working with officers at Coastal Partnership East (Waveney DC) became aware of a potential surge tide event during the week beginning the 4 December 2017. Early indications from Environment Agency tidal surge / water level forecast data predicted this to be within the agreed range for which a Deployment of the Temporary Flood Barrier would be required. Deployment of the barrier was only likely to be needed on southern river side quays for high water on 8th into the early morning of the 9th December 2017.
Wider WMA staff were placed on standby and preparations were underway to instigate installation of around 600m of temporary barrier to the southern quays, as forecast accuracy increased closer to, 36-48 hours prior to the risk tide, it transpired the threat had reduced and no further deployment / operational action was required.
Further work is underway to support the ongoing development of an incident response plan / role for ESIDB / WMA in partnership with WDC / CPE. The Operations Engineer is leading on this. It is envisaged in time this will also encompass the longer term operation and maintenance of the larger £m++ Capital programme output for a new flood barrier within Lowestoft docks area coming on line in 2020/21. There will be significant demountable / semi-
23
permanent flood board and gate assets that will need to be installed to complete the new line of tidal defence in the event of a tidal surge risk.
4.15 Bawdsey Coastal Partnership
In May 2017 the IDB was asked to support the Bawdsey Coastal Partnership (BCP) in developing an understanding of the wider coastal frontage with a view to undertaking engineering options appraisal. The Project Manager has met with the BCP members including key landowners and developed a 2 phased approach to this work.
Phase 1 was funded by the BCP to undertake an independent review of coastal processes in the area at their cost. They appointed Phil Barber and Alastair Tindall Engineering Consultants to undertake this work. The consultants completed their report in August 2017 and the BCP met with statutory bodies to discuss the outcomes which recommends approx. £170k of further coastal studies to inform a coastal engineering solution. The project manager will support the BCP in local engagement about this piece of technical work and liaise with other statutory bodies about the next steps. The BCP are now considering a funding strategy to take things forward. The project officer is in touch regularly with the Chairman of BCP and awaits instruction. SCDC are looking to undertake an SMP policy review study on this frontage with CH2M and IDB officers will be involved in the Review team discussions.
4.16 Waveney District Council Public Sector Cooperation Agreement Works
Nothing to report.
4.17 Kirkley Stream Pioneer Clearance and Pond De-silting Scheme
Nothing to report.
4.18 Debenham Natural Flood Management Works
Working in conjunction with Suffolk County Council and the Deben Holistic Water Management Plan ESIDB is undertaking a PSCA to deliver two Natural Flood Management features around Debenham. Three sites are now complete: Deben Hall Farm, completed in early June 2017; Aspall Cyder completed end of August 2017; Hill House main works phase complete mid / late October 2017.
Hill House is the largest of the three sites and is moderately sized off line flood attenuation reservoir sitting on a small tributary upstream of Debenham. It is fed by the local field ditch / drain network and requires virtually no intervention to operate, with simple flow pipes constricting and managing flood levels. The design as achieved a flood storage of approximately 6,500m3, less a small permanent water body feature to add some local amenity / environmental value for the landowner. Total cost borne by SCC / EA Local Levy / Essex & Suffolk Rivers Trust - £81,171.00k (excl. VAT).
Any Board members or other landowners wishing to know more or would like to make a visit to see this work first hand and perhaps consider offering an opportunity elsewhere within the same or a different catchment should contact the Operations Engineer. Please refer to photographs below.
24
All of the above sites have recently been in action with winter rainfall mid- December and over the Christmas / New Year period.
Further communication with the Environment Agency to supply an outline cost for delivery of a similar feature at Mill Green Farm, Debenham is underway, delivery of this is anticipated later in 2018.
The small field ditch / drain inflow via a screened silt trap / headwall into a 300mm diameter pipe bored underneath a small local road to reach the attenuation pond.
A view standing on the main bank looking into the storage area, beginning to fill in response to local rainfall.
25
Overview of the completed storage area.
Cat D8 and box scraper used to from the main embankments.
4.19 Geldeston Marshes Water Control Works The Operations Engineer and Manager have met with Essex & Suffolk Water to undertake a scoping visit for a potential project to deliver two water control structures at Geldeston Marshes SSSI. This is part of a larger project delivered by E&SW / NWL involving installation of a new main. An outline price has been supplied and further meetings to progress the work are arranged.
4.20 Walberswick Boardwalk Works
A quotation has been supplied to Walberswick Common Lands Trust to undertake an extension to an existing timber boardwalk located over the dune system at Walbserwick, delivery is anticipated in spring 2018.
26
4.20 Southwold Town Council Works
A quotation has been supplied to Southwold Town Council to undertake some water level control structure maintenance and possible construction of a new culvert along with marsh drain clearance / maintenance delivery is anticipated later in 2018.
5. Hydrological Report
(extracts from http://www.metoffice.gov.uk/climate/uk/summaries/2017)
September started with a weak ridge of high pressure which brought relatively quiet weather, but the rest of the month was generally unsettled with an unusually high number of rain days. It was often cool until the 19th with frequent north-westerly winds and belts of persistent rain alternating with brighter showery weather, and it was windy at times, especially around the 10th-13th. It was warmer from the 20th onwards with mainly southerly winds, but often cloudy with some fog patches
October began unsettled with westerly winds and near-average temperatures, and this regime persisted during the first week. South-westerly winds prevailed for most of the month, and there were some notable high temperatures at times, notably the 16th (associated with ex-hurricane Ophelia) and 23rd/24th. It was often cloudy, especially in the north-west, but rainfall amounts were generally modest. It turned colder with overnight frost in places during the last few days.
November started off relatively quiet, but most of the month had a mobile westerly type interspersed with some short-lived northerlies. Fronts crossed the country at frequent intervals but many areas also had plenty of dry sunny weather in between. It was briefly very mild from the 20th to 22nd, and also very wet in the north-west, then turned colder in the last week with widespread (but not especially severe) frosts, and sleet and snow showers fell widely in eastern counties on the 30th.
27
East Anglia East Falkenham Iken Stowmarket Seven Mile 1981-2010 Anglia Marshes Marshes Halvergate Average Actual Actual mm mm Actual mm mm** mm** Actual mm JAN 53.4 46.7 46.5 0 0 37 FEB 37.2 41.4 40.2 0 0 44 MAR 44.8 33.1 26.7 0 0 33.6 APR 45.3 14.5 10.2 0 0 17.6 MAY 44.8 63.5 69.6 0 0 54 JUN 54.3 66.3 99.4 0 0 24.6 JUL 46 80.6 67.8 0 0 0 AUG 50.1 61.7 3.2 0 0 18.2 SEP 55.6 60.9 24.6 67.4 OCT 59 18.2 3.2 15.8 NOV 58.5 40.8 21.2 53 DEC 56.8
*http://www.metoffice.gov.uk/climate/uk/averages/19712000/areal/east_anglia.html ** http://www.metoffice.gov.uk/climate/uk/2017/
The actual rainfall figures are an estimated mean for the district, are indicative only and can vary substantially from sub-catchment to sub-catchment.
6. Health and Safety
Nothing to report this period.
7. Planning
Verbal update to be provided at Board meeting.
8. Complaints
Nothing to report this period.
28 East Suffolk IDB Environmental Report January 2018
The following information pertains to environmental work carried out for the East Suffolk IDB involving the Technical and Environmental Officer (TEO) and/or the Technical and Environmental Assistants (TEAs), from the 11 October 2017 – 19 January 2018:
1. Information for the Board
1.1 East Suffolk Biodiversity Action Plan Document
The East Suffolk IDB Biodiversity Action Plan Document has been reviewed and updated in line with DEFRA requirements and in line with the duties of the ESIDB to comply with the Natural Environment and Rural Communities Act (2006). The updated document can be found in Appendix 1 at the back of the document for comment by Members.
Officers are seeking Board Approval for the Draft BAP Document to allow the final draft of the ESIDB document to be published on the WMA website prior to the 1 April 2018.
2. Statutory Duties towards Conservation
2.1 Prework Checks and Site Visits Nothing to report within this period.
3. Meetings and Training Attended
12 October 2017 The TEA organised a crayfish biosecurity morning at Hickling Barn for WMA opertational staff with guest speaker, Helen Beardsley, EA Officer to inform the workforce of what they should be doing to protect the native crayfish and how to identify invasive species of crayfish. Biosecurity measures to be undertaken during working practices were also highlighted.
26 October 2017 The TEA attended a Manual Handling Training Course at Hickling Barn.
02 November 2017 Am. The TEO attended a Manual Handling Training Course at Hickling Barn. Pm. The TEO undertook a water vole survey at Potter Heigham prior to a proposed bank reprofiling exercise.
15 November 2017 The TEA attended the Natural Flood Management (NFM) Workshop in Ipswich. Presentations outlined different ways of working with natural processes to help prevent flooding to people and property. Funding streams were also discussed for NFM projects.
07 December 2017 The TEAs attended the First Aid at Work, one day course in Kings Lynn.
4. Non - Compliance Nothing to report within this period.
5. Complaints Nothing to report within this period.
6. Freedom of Information Act Requests None during this period. 29
7. Assents Granted and/or Applied for:
License / Assent / Habitat Regulations Applied Granted Assessment Waste exemption licence, S1: Storing waste in a 14 November 17 14 November 17 secure container; S2: Storing waste in a secure place, Hill Farm Barn, Iken, Woodbridge, IP12 2EX Waste exemption licence, D7: Burning waste in the 23 November 17 23 November 17 open, Bawdsey
30 East Suffolk IDB Schedule of Paid Accounts
Payment Date From : 01/09/2017 Payment Date To : 31/12/2017 Amount Paid -1,887.60 Account ID Name Details This Period -161,778.19 AL0002 Althon Limited Stainless Steel Mounting Kit 1,887.60 -28,279.26 AN0001 Anglia Farmers Ltd Electricity/Materials 161,778.19 -1,380.00 BR0004 Broads (2006) IDB Plant & Labour hire/Materials 28,279.26 -38.14 CH0001 Chillesford Lodge Estate Pump Attendance 1,380.00 -390.00 CI0002 City Electrical Factors Parts 38.14 -209,538.50 CO0004 Collins Skip Hire Skip Hire 390.00 -41,495.50 CO0005 S J Cobbold Suffolk Plant, Labour, Equipment 209,538.50 -15.00 EN0001 Environment Agency Precept 41,495.50 -7,918.32 EN0003 Enforcement Bailiffs Ltd Bailiffs Fees 15.00 -6,781.66 FE0003 Mr S Felgate Drain/Stream Maintenance 7,918.32 -5,940.00 GD0001 GDR Sales Ltd Plant Hire 6,781.66 -13,320.00 GE0002 Geocurve Lts Channel Survey 5,940.00 -900.00 GO0004 B G Goose & Partners Bog Mats 13,320.00 -159.42 HA0003 Hawes Associates Flood cell engineering designs 900.00 -82.71 HA0006 Hayward United Farmers Ltd Repairs/Maintenance 159.42 -3,021.60 KI0003 Kings Lynn IDB Vodafone Mobile Charges 82.71 -29,941.00 LA0001 Mervyn Lambert Plant Ltd Welfare Unit Hire/Traffic 3,021.60 -1,028.40 Management LA0002 Laser Civil Engineering & Labour 29,941.00 -2,778.89 LA0004 W Lanham and Sons Ltd Haulage and Transport 1,028.40 -540.00 LO0002 Longwater Construction Supplies Poly P/Storm 2,778.89 -630.00 MG0001 MGT (Suffolk) Ltd Container Moves 540.00 -2,006.40 MH0001 MHE Consulting Ltd Consulting 630.00 -175.20 NO0001 Norfolk Rivers IDB Labour 2,006.40 -60.94 PU0002 Pulsar Process Measurement Ltd PPM 180 Fascia std 175.20 -600.00 RE0002 Rexel UK Ltd Electrical Items 60.94 -1,011.78 SA0001 S Sacker (Claydon) Ltd Skip Hire 600.00 -987.36 SE0001 Selwood Ltd Pump Hire 1,011.78 -4,740.00 ST0004 Stema Shipping UK Ltd Granite 987.36 -142.20 ST0005 Starkey Services Ltd Installation of Steel Duct 4,740.00 -3,738.50 TO0001 Toposell Ltd Laser Equipment 142.20 -31,717.20 WA0002 Ms H Wallis Archaeological Monitoring 3,738.50 -63,503.19 WA0004 HR Wallingford Ltd Modelling Study 31,717.20 -711.00 WA0011 Water Management Alliance Technical Support Costs 63,503.19 YA0001 Yarmouth Rewinds Ltd Repairs to Flygt pump 711.00
Please note that the amounts shown above include Vat £ 627,237.96
31 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) To reduce the flood risk Reduction in, or Reduction in Asset Management Plan and to people, property, insufficient finance, FCERM service 3 3 High 9 profile future funding public infrastructure and grant and income the Board is able requirements, (Capital Finance the natural environment to provide and Reserves Policy). by providing and EA may cease to maintaining technically, pay highland water Inability to Explore alternative funding environmentally and contributions to replace assets streams economically sustainable IDBs flood defences within the Internal Drainage District (IDD)
Environment Potential Working with stakeholders and Agency (EA) is no breaching during 3 3 High 9 Estuary Community Groups to longer willing or severe weather develop investment plans for able to carry out events and flood compartment and deliver work on sea associated cost works on the ground defences that implications protects the Internal PSCA in place with other Drainage District, or RMAs to undertake works continues to maintain these but Increased capacity and to a reduced capability through WMA standard (Eastern)
Alde/Ore Estuary May prevent Trust (AOET) works be carried 2 3 High 6 unable to raise out in the sufficient funding to Alde/Ore pay for works, Estuary to the beyond that which programme as could be paid for by set out in the the Public Works Alde/Ore Loan for Estuary Plan reinstatement works in the Alde/Ore Estuary
Implementation of Prohibitive cost Sites assessed and prioritised Eel Regulations to update all 2 3 High 6 and agreed with EA. 2009 requiring infrastructure to changes to Board be compliant Need to apply for grant aid infrastructure with the if/when derogation is not
Updated 19 January 2018 47 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) regulations extended beyond Dec 2020
EA has issued derogation to Dec 2020 on priority sites at Bawdsey, Falkenham, Iken, Sudbourne and Hollesley pending results of accredited EA national trials
EA is no longer Will limit the Need to formally identify record willing or able to Board’s ability to 1 3 Medium 3 and advise EA of works carry out work on fulfil its statutory required. Develop protocol to Main Rivers function undertake works on recharge basis
Potential to implement PSCA to undertake these works
Continue to encourage the EA to demain lengths of less strategically important main river for the IDB to adopt and maintain
Damage caused to Compensation Documented Staff training and third party property claims made 2 2 Medium 4 Employee handbook in place to or individuals, as a against the limit risk result of carrying Board out works Internal controls provide for Loss of segregation of duties confidence in the Board’s Use of approved suppliers capabilities Insurance, Financial Regulations, Health & Safety Policy, risk assessments and safe systems of work all in place
ISO9001 accredited with external audit of QA systems
Complaints register
Updated 19 January 2018 48 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW)
Introduction of new IDBs can now ADA to lobby Government on legislation January be charged 3 3 High 9 behalf of all IDBs for exemption 2018 as part of the £1500/licence Water Resources for every Act occurrence of transferring water around its system
Unable to respond The IDB is not a Partnership working with other to a major incident, first line 1 2 Low 2 RMAs, including PSCA with due to lack of responder Waveney DC for IDB to assist resources in severe weather event situations –deployment of Lowestoft flood defence barrier
Additional resource in post across WMA (Eastern) Boards
Loss or damage of Reduces IDB Prepare Indicative 5 year assets through capability of 1 2 Low 2 maintenance programme pilferage, theft or fulfilling its neglect statutory function
Cost implications for replacement, even with insurance
Access to skills and Potential to limit Board is an equal member of core competencies delivery of a 1 3 Medium 3 the WMA CMC, which is reduced quality service strengthens the organisation and thereby and assures access to weaken appropriate confidence of skills/competencies. Board is stakeholders in kept updated via member the IDB’s representation at CMC capabilities meetings
Extensive staff training is
Updated 19 January 2018 49 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) recorded and documented
Effective management, Employee handbook and compliant disciplinary and grievance procedures
Key man insurance is in place for appropriate personnel
Failure to comply IDB would incur Employ competent staff with all current U.K. penalties/fines 1 3 Medium 3 through WMA. Training for and E.U. staff and Board members legislation/regulatio n and/or generally Board approves Financial accepted Accounts accountancy practice Internal audit
Engage HR, Legal and Health and Safety specialists as and when required
Claims and/or bad Loss of public As a WMA member Board publicity against confidence in 1 2 Low 2 there is access to support from IDB in the event of the IDB other member Boards and the failure to provide a WMA Staffing Plan and Duty 24 hour/365 day Potentially Rota emergency damaging to the response for the IDB relationship Emergency workforce and community with other RMAs volunteers available
Procedures for managing the media are set out in the Board’s Reserved Matters
Public do not know Contact details Website: 3 Contact information on who to contact in an on Website www.wlma.org.uk website: emergency http://www.wlma.org.uk/east- Emergency Duty Officer: 07881 suffolk-idb/contact-us/ and in phone line 581521 telephone directory
Updated 19 January 2018 50 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) LRF/SCC have All phone numbers Duty officer emergency contact details appear in the Phone telephone line Book LRF/LLFA have contact details
Loss of income Cost implication Board approved Financial through error or for external 1 2 Low 2 Regulations, Anti- fraud assistance that Fraud/Corruption Policy, may be required Whistleblowing Policy to recover monies Internal controls and segregation of duties May need to implement Internal and external audit further training and/or Insurance disciplinary procedure
To become the delivery LLFA and/or EA use Would reduce Build and maintain trust and partner of choice for the contractors to carry the control the 1 3 Medium 3 understanding with LLFA, EA Lead Local Flood out the work in IDB has over and DEFRA Authority (LLFA) and areas outside the quality of works Environment Agency Internal Drainage undertaken, and Regular liaison meetings with (EA) within the Board’s District (IDD) and if of a lower EA hydraulic sub catchment on Main standard could Rivers/Tidal affect the IDB’s Continue to encourage EA to Defences both in ability to fulfil its de-main low priority main river and outside the IDD statutory for adoption by IDB function in the LLFA and EA take IDD Take on works where possible over the functions of to demonstrate professionalism the IDB If the LLFA/EA and VFM takes over the functions of the Monitor performance and IDB, the IDB review governance would cease to arrangements exist Availability of Public Sector Cooperation Agreement (PSCA)
Back office functions are
Updated 19 January 2018 51 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) spread across the WMA Member Boards to reduce costs, strengthen organisation and increase influence
Member of ADA
Develop links with local media
Unable to take on Explore new funding sources the extra work due Could reduce 1 2 Low 2 locally with LLFA, EA and to lack of resources LLFA/EA others confidence in the IDB’s ability Arrangement with WMA to deliver Member Boards for support
Introduction of new management structure for WMA (Eastern) Boards
Additional Resource in post and shared across other WMA (Eastern) Boards to increase capacity and capability
Review rating and electoral sub districts
To enable and facilitate Planning Authorities Increased flood Get involved with each land use for residential, ignore advice risk 2 3 High 6 constituent Planning Authority commercial, recreational provided by Board to better integrate/ coordinate and environmental planning and flood risk purposes by guiding and Lack of staff Potential for lost management issues regulating activities, resources results in income from which have the potential turning a blind eye SWDCs and Board comments made on to increase flood risk to Byelaw/Land commuted sums planning applications are Drainage Act available on each Planning infringements and Authority’s website contraventions or failure to collect Planning/Enforcement issues development reported at Board and
Updated 19 January 2018 52 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) contributions and Committee meetings commuted sums Lobby LPAs to include IDBs as Potential for Inadequate or Statutory Consultees and to developers to allow total lack of treat IDB watercourses as SUDs to be maintenance of SUDs managed by private SUDs could companies who have an adverse Promote IDB services for allow them to fall impact on the adoption of SUDs in planning into disrepair IDB consents to ensure they are through lack of long infrastructure maintained in perpetuity term maintenance and subsequently IDB introduced SUDs adoption increase the risk and charging policy June 2017 of flooding Availability of increased resource following appointment of WMA Chief Planning Officer November 2017 and dedicated WMA Eastern Planning Officer December 2017
To nurture, enhance and Non-delivery/ non Board does not BAP approved by Board and maintain the natural compliance of meet its 2 2 Medium 4 submitted to DEFRA and EA habitats and species, Biodiversity Action environmental which exist in and Plan (BAP) targets. Work to WFD compliant SMO alongside watercourses, Potential to incur wherever practical to penalties/fines Prioritise each watercourse ensure there is no net according to flood risk, based loss of biodiversity Implementation of Failure to on criterion agreed by the BAP leads to balance Board increased flood risk environmental and increased needs with Prepare a programme of maintenance costs management of environmental survey work in flood risk and alongside Board Increasing cost watercourses implications of Failure to managing invasive successfully Officers monitor and report species control/eradicate environmental performance to invasive species Board
Staff awareness training
Updated 19 January 2018 53 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER
LIKELIHOOD IMPACT RISK RATING STRATEGIC RESPONSE (ACTIONS RISK IMPACT SCORE SCORE (HIGH, MEDIUM, OBJECTIVES PLANNED/TAKEN) (1 – 3) (1 – 3) LOW) ISO 14001 accreditation and external audit of QA systems
Actions monitored by EA, NE, Police, SWT and local population
Complaints Register
Updated 19 January 2018 54 Risk Assessment Matrix (From the Risk Management Strategy and Policy as approved 17 January 2017)
Risk Assessment Matrix
Likelihood
Highly Likely Medium (3) High (6) High (9)
Possible Low (2) Medium (4) High (6)
Unlikely Low (1) Low (2) Medium (3)
Negligible Moderate Severe
Impact
The categories for impact and likelihood are defined as follows:
IMPACT
• Severe – will have a catastrophic effect on the operation/service delivery. May result in major financial loss (over £100,000) and/or major service disruption (+5 days) or impact on the public. Death of an individual or several people. Complete failure of project or extreme delay (over 2 months). Many individual personal details compromised/revealed. Adverse publicity in national press.
• Moderate – will have a noticeable effect on the operation/service delivery. May result in significant financial loss (over £25,000). Will cause a degree of disruption (2 – 5 days) or impact on the public. Severe injury to an individual or several people. Adverse effect on project/significant slippage. Some individual personal details compromised/revealed. Adverse publicity in local press.
• Negligible – where the consequences will not be severe and any associated losses and or financial implications will be low (up to £10,000). Negligible effect on service delivery (1 day). Minor injury or discomfort to an individual or several people. Isolated individual personal detail compromised/revealed. NB A number of low incidents may have a significant cumulative effect and require attention.
LIKELIHOOD
• Highly likely: very likely to happen
• Possible: likely to happen infrequently
• Unlikely: unlikely to happen.
55
East Suffolk IDB
Distributed to:
Members Allen Ms S Block Mrs C Caston J Cooke P N R Foskett J (Vice-Chairman) Garrod N Greenwell Sir E Hall A R Hall B Hedgley C Holmes O Loyd C A Mann C J Mann R W Marson Mrs J Paul M A Pipe R J (Chairman) Rivett C Rowlands A J Smart P Smith A Welham K
Officers Bloomfield G Brown G Camamile P J Roberts P Thomas Miss K
East Suffolk IDB Meeting 26 January 2018