Notice of Meeting A meeting of the Tararua District Council will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 26 May 2021 commencing at 1.00pm. Bryan Nicholson Chief Executive Agenda 1. Present 2. Council Prayer 3. Apologies 4. Public Forum A period of up to 30 minutes shall be set aside for a public forum. Each speaker during the public forum section of a meeting may speak for up to five minutes. Standing Orders may be suspended on a vote of three-quarters of those present to extend the period of public participation or the period any speaker is allowed to speak. With the permission of the Mayor, members may ask questions of speakers during the period reserved for public forum. If permitted by the Mayor, questions by members are to be confined to obtaining information or clarification on matters raised by the speaker. 5. Notification of Items Not on the Agenda Major items not on the agenda may be dealt with at this meeting if so resolved by the Council and the chairperson explains at the meeting at a time when it is open to the public the reason why the item was not listed on the agenda and the reason why discussion of the item cannot be delayed until a subsequent meeting. Minor matters not on the agenda relating to the general business of the Council may be discussed if the chairperson explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at that meeting, but no resolution, decision or recommendation may be made in respect of that item except to refer it to a subsequent meeting. 6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business 7. Personal Matters 8. Confirmation of Minutes 5 Recommendation That the minutes of the Council meeting held on 28 April 2021 (as circulated) be confirmed as a true and accurate record of the meeting. 9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda 10. Community Boards and Community Committees Reports 10.1 Woodville Districts' Vision 13 Recommendation That the report of the Woodville Districts’ Vision meeting held on 4 May 2021 (as circulated) be received. 10.2 Pahiatua On Track 31 Recommendation That the report of the Pahiatua On Track meeting held on 5 May 2021 (as circulated) be received. 10.3 Dannevirke Community Board 37 Recommendation That the report of the Dannevirke Community Board meeting held on 3 May 2021 (as circulated) be received. 10.4 Eketahuna Community Board 43 Recommendation That the report of the Eketahuna Community Board meeting held on 10 May 2021 (as circulated) be received. Note: Any of the Community Boards and Community Committees may send a representative to address the Council on any issues within the agenda or matters of interest to them. Tararua District Council – Notice of Meeting – 26 May 2021 Page 2 11. Reports 11.1 Draft Long Term Plan 2021/2031 Submissions 47 11.2 Proposed Dog Registration Fees and Charges for the 2021/2022 financial year 59 11.3 Third Quarter Financial Performance for the Period ending 31 March 2021 63 11.4 Road Stopping - Mangatainoka 99 11.5 Staff Report 105 12. Portfolio Reports Councillors assigned the responsibility to undertake the portfolio for a specific activity can report back on any of these matters. 13. Mayoral Matters 14. Items Not on the Agenda Accepted in Accordance with the Procedure Outlined as per Agenda Item 5 15. Closure Tararua District Council – Notice of Meeting – 26 May 2021 Page 3 Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 28 April 2021 commencing at 1.00pm. 1. Present Her Worship the Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor), A K Franklin, S A Hull, C J Isaacson, P A Johns, K A Sutherland, R A Treder and S M Wards. In Attendance Mr B Nicholson - Chief Executive Mr R Taylor - Manager - Democracy Services Mr R Suppiah - Group Manager - Corporate Mr C Chapman - Group Manager - Infrastructure Mr M Maxwell - Group Manager - Economic and Community Development Ms T Love - Group Manager - Operations Mr C McKay - Finance Manager Mr P Wimsett - Manager Strategy and Climate Change Mr D Watson - Manager - Special Projects Ms V Tomlinson - Woodville Districts’ Vision Chairperson 2. Council Prayer 2.1 The Mayor opened the meeting with the national anthem of New Zealand, and acknowledged the passing of Prince Philip, Duke of Edinburgh and Dave Cull, former Local Government New Zealand President. 3. Apologies 3.1 Nil 4. Public Forum 4.1 Nil 5. Notification of Items Not on the Agenda 5.1 Nil Meeting of Tararua District Council – 26 May 2021 Page 5 6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business 6.1 Nil 7. Personal Matters 7.1 Thanks are conveyed to Eric Bonny for his service and contribution to Council (both current and former authorities) as its Projects Engineer over thirty-six years working in the water supplies team, and in particular the attention he gave to managing Woodville and Pahiatua water supplies. Best wishes are extended for his retirement and future plans. 8. Confirmation of Minutes 8.1 That the minutes of the Council meeting held on 31 March 2021 and extraordinary Council meeting held on 7 April 2021 (as circulated) be confirmed as true and accurate records of the meetings. Crs Hull/Johns Carried 9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda 9.1 Emergency Management (Item 11.3.5.1) 9.1.1 Thanks are conveyed to Stephen Dunn (formerly this Council’s Emergency Management Advisor who is now Horizons Regional Council Emergency Management Coordinator - Resilience) for attending the Civil Defence Emergency Management community meeting in Pahiatua, and introducing Peter Sinclair as the replacement Emergency Management Advisor appointed to that position. 10. Community Boards and Community Committees Reports 10.1 Dannevirke Community Board 10.1.1 That the report of the Dannevirke Community Board meeting held on 6 April 2021 (as circulated) be received. Crs Peeti-Webber/Isaacson Carried 10.1.2 Carnegie Building 10.1.2.1 Council is working through the process to implement its decision to demolish the Carnegie building and retain the facade, with funding included in year one of the 2021/2031 Long Term Plan to progress its intentions and determine options for the site. Page 6 Meeting of Tararua District Council – 26 May 2021 10.2 Eketāhuna Community Board 10.2.1 That the report of the Eketāhuna Community Board meeting held on 12 April 2021 (as circulated) be received. Crs Peeti-Webber/Isaacson Carried 10.3 Pahiatua On Track 10.3.1 That the report of the Pahiatua On Track meeting held on 7 April 2021 (as circulated) be received. Crs Peeti-Webber/Isaacson Carried 10.3.2 Smith’s Track 10.3.2.1 Tararua Alliance is looking at the request from Pahiatua On Track to close Smith’s Track to vehicular traffic for the purpose of providing a proposed walkway and cycleway. 10.4 Woodville Districts' Vision 10.4.1 That the report of the Woodville Districts’ Vision meeting held on 6 April 2021 (as circulated) be received. Crs Peeti-Webber/Isaacson Carried 10.4.2 Term Deposit Analysis Report 10.4.2.1 Woodville Districts’ Vision Chairperson Vicky Tomlinson clarified a term deposit analysis was undertaken to make the society’s funds held in its accounts more transparent. 10.4.3 Solid Waste Management Services 10.4.3.1 Cr Peter Johns is requested to provide clarification at Woodville Districts’ Vision next meeting regarding Council’s proposed future intentions for providing solid waste management services in the district. 11. Reports 11.1 Review of Water Supply Bylaw - Initial Section 155 Determinations 11.1.1 That the report from the Manager Strategy and Climate Change dated 21 April 2021 concerning the review of the water supply bylaw - initial Section 155 determinations (as circulated) be received, and Meeting of Tararua District Council – 26 May 2021 Page 7 That pursuant to Section 155(1) of the Local Government Act 2002, the Council determines that a bylaw is the most appropriate way of addressing the perceived problem of providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment, and That pursuant to Section 155(2)(a) of the Local Government Act 2002, the Council determines that a standalone bylaw is the most appropriate form for a water supply bylaw, and That pursuant to Section 155(2)(b) of the Local Government Act 2002, the Council agrees that it is not anticipated the water supply bylaw will give rise to implications under the New Zealand Bill of Rights Act 1990, and That the Chief Executive is instructed to prepare a new water supply bylaw that addresses the perceived problem of providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment, with an accompanying statement of proposal for Council to consider prior to a decision to consult, and That it is noted that Council will revisit at the time the Chief Executive reports on the new proposed water supply bylaw whether: (a) The draft bylaw is the most appropriate form of water supply bylaw under Section 155(2)(a) of the Local Government Act 2002; and (b) The draft water supply bylaw gives rise to implications under the New Zealand Bill of Rights Act 1990 under Section 155(2)(b) of the Local Government Act 2002.