Jerez, Portimao & Ascari Monday 23rd, Wednesday 25th & Friday 27th September 2019 BookaTrack.com Ltd Donington Park Race Circuit Castle Donington Derby DE74 2BN T: +44 1332 470057 E: [email protected] www.BookaTrack.com Contents Page 2 Track Day Itinerary 3 Geography 4 Recommended Flights 5 BaT Transfer Service & Itinerary 6 Luxury Six Night Accommodation Package 7 Hotel Recommendation Jerez – Barcelo Montecastillo Golf Club 8 Barcelo Montecastillo Golf Club continued 9 Hotel Recommendation Portimao - Pestana Algarve Race 10 Pestana Algarve Race continued 11 Hotel Recommendation Ascari – Parador De Ronda 12 Parador De Ronda continued 13 Pricing - Luxury Accommodation 14 Hotel Registration Form (to be completed, signed and sent via email to [email protected]) 15 BaT Iberian Trip 2019 - Questionnaire (to be completed and sent via email to [email protected] at time of booking) 16 Jerez Circuit Information – Health Insurance (proof to be sent via email to [email protected] if not using ours) 17 Portimao Circuit Information 18 Ascari Circuit Information 19 Additional Track Day Information 20 BaT Professional Photography & Car Transportation 21 Ginetta & Caterham Hire - Arrive & Drive Service 22 Safety Briefing & Summary 23 Useful Information 24 Track Day Declaration (to be completed, printed & signed – 1 copy per driver or passenger) Page 1of 24 Track Day Itinerary Jerez Monday 23rd September 09:00 Arrive at Jerez circuit for driver’s sign-on 09:30 Mandatory driver’s safety briefing in pit garage Separate briefings will not be given for latecomers without prior arrangement. 10:00 Sighting laps (recommended but not mandatory) 10:30 Driving starts (open pit lane) 18:00 End of day Portimao Wednesday 25th September 08:30 Arrive at Portimao for driver’s sign-on if bands have been removed 08:45 Driver’s safety briefing (circuit specific items only) in pit garage 09:00 Sighting laps (recommended but not mandatory) 09:30 Driving starts (open pit lane) 13:00 Circuit closes for lunch at hotel 14:00 Driving resumes 17:00 End of day Ascari Friday 27th September 09:30 Arrive at Ascari for driver’s sign-on if bands have been removed 09:45 Driver’s safety briefing (circuit specific items only) in pit garage 10:00 Sighting laps (recommended but not mandatory) 10:30 Driving starts (open pit lane) 13:00 Circuit closes for lunch 14:00 Driving resumes 18:00 End of day All times are local times. All drivers and passengers must complete one of the attached track day declarations and hand it in at sign-on in exchange for a wristband. Only one form needs to be completed for the whole trip. Please bring the form along with you to the event. Page 2 of 24 Geography Jerez Circuit Coordinates Address: Carretera de Arcos-Jerez de la Frontera, Km 10, 36.7093° N 11405 Jerez de la Frontera, Cádiz, Spain -6.0339° W Barceló Montecastillo Golf Club Coordinates: Address: Av. De Montecastillo, Km.6, 11406 Jerez de la 36.7020° N Frontera,Cadiz, Spain -6.0377° W Portimao Circuit Coordinates: Address: Sítio do Escampadinho, Mexilhoeira Grande, 37.2313° N 8500-148 Portimão, Portugal -8.6283° W Pestana Algarve Race Coordinates: Address: Sítio do Escampadinho, Mexilhoeira 37.2428° N Grande , 8500-148 , Portimão 8.6248° W Ascari Circuit 36.8282° N, Address: Carretera de Campillos (A-367), Km. 30,5, 5.0884° W 29400 Ronda, Málaga, Málaga, Spain Parador de Ronda Coordinates: Address: Plaza Espana, s/n, 29400 Ronda, 36.741.193° N Malaga, Spain -5.166.142° W Page 3 of 24 Page 3 of 24 Recommended Flights UK > Malaga - Malaga > UK Sunday 22nd – Saturday 28th September 1 LTN > AGP £35 AGP > LTN £58 Ryan Air 06:50 - 10:45 Ryan Air 11:15 - 12:55 2 LGW>AGP £39 AGP > LGW £75 British Airways 06:40 -10:35 British Airways 11:40 - 13:35 3 BHX> AGP £34 AGP>BHX £159 Jet2 07:35 - 11:35 Jet2 12:25 - 14:30 4 EMA>AGP £63 AGP>EMA £126 Jet2 07:35 - 11:40 Jet2 12:15 - 14:15 Prices correct as of 31/01/19 If you are planning to book the BaT transfer service, please make sure you book the appropriate flights from the choices chosen above. We have carefully hand picked these flights from four different airports across the UK as they all fit in with the time schedule of the trip. Unfortunately flights to and from Heathrow and Stansted are unavailable on the travel dates at times suitable for transfer. Page 4 of 24 BAT Transfer Service & Itinerary BaT will be providing a transfer service throughout the trip, picking up from Malaga airport, driving to Hotel Barcelo Montecastillo Golf Club, to all the hotels and circuits, and finally to Malaga for your departure. You may use this service as little or as much as you need. It is imperative that if you intend to use this service you book in advance as we only have a limited allocation. We have included a questionnaire on page 15 of this booklet, please could you complete the questionnaire as soon as you have booked the event so we are aware whether this service is something you require. Sunday 22nd September – Arrival at Malaga Airport BaT staff will be in the arrivals area at Malaga airport to meet the suggested flights shown on the previous page to run to Barcelo Montecastillo Golf Club (226km 2hr 20mins) Monday 23rd September – Jerez Circuit 08:45 Depart Hotel Barcelo Montecastillo for Jerez Circuit (1.3km 3 mins drive) 17:15 Depart Jerez circuit for Barcelo Montecastillo (1.1km 3 mins drive) Tuesday 24th September – Travel Day to Pestana Algarve race 11:00 Depart hotel Barcelo Montecastillo (354km 3h 22 mins drive) 13:30 Arrive at Hotel Pestana Algarve Race Wednesday 25th September – Portimao Circuit 07:50 Depart Pestana Algarve Race (1.2km 5 minutes drive) 17:15 Depart Portimao circuit for Pestana Algarve Race (1.2km 5 minutes drive) Thursday 26th September – Travel Day to Parador De Ronda 11:00 Depart Pestana Algarve Race (398km 4hr 13mins) (may depart earlier) 16:15 Arrive at Parador De Ronda Friday 27th September – Ascari Circuit 08:30 Depart Parador De Ronda to Ascari (13.7km 16 mins drive) 18:15 Depart Ascari for Parador De Ronda (13.7km 16 mins drive) Saturday 28th September - Day of Departure 07:00 Depart Hotel for Malaga Airport ( 95.9km 1h 26 mins drive) We will send out a final schedule to all those who have booked the transfer service a few weeks prior to the trip which will include times of departure to catch flights from Malaga. Please note you must be in the reception of the respective hotels at the times stated, the minibuses will not wait! This is not a service for profit, it is provided at cost for your convenience by the BaT staff and is not arranged or supplied by a licensed cab or chauffeur service. All times are local. If you intend to use the BaT transfer Service, bookings must be made by Friday 31st July 2019, however places are sold on a first come first serve basis. Page 5 of 24 Page 5 of 24 Luxury Six Night Accommodation Package Having everyone in the same hotels has become an integral aspect of the European BaT events. There is always a great atmosphere amongst the clients and staff and we want this to continue with our 2019 Iberia trip. The social aspect is as much a part of our events as the track days, and something we pride ourselves on. For us it’s not just about the track days, it’s about the experience and the trip as a whole. Steered together by our common interest, it is the perfect opportunity to meet other people on the trip and review your track driving with like-minded people over dinner and drinks after a day at the circuit. Our aim is to make everyone feel part of the team and to build a strong relationship from the start. An added bonus of our hotel package is that it relieves you from the arduous task of searching hotels for yourself, just leave it to us. To further improve on the interaction and to encourage early friendships to form, we are hosting a welcome reception meal at Barcelo Montecastillo Golf Club on the evening of Sunday 22nd September 2019 at 20:00. At the end of the event, we will also be hosting a finale dinner at the Parador De Ronda on Friday 27th September at 20:00, which will be a 3 course set menu dinner, this is included as part of the luxury hotel package. For those of you who would like to take advantage of our hotel package, details of the hotels, facilities and the full addresses can be found on the following pages. All luxury hotels have been chosen for their proximity to the circuit, facilities and availability of parking. IMPORTANT NOTE - Please be aware that any extra meals, beverages, room service, parking, spa treatments or additional sporting activities purchased at any of the hotels during your stay will be charged to your room and must be settled on departure. Please can all clients who book the organised hotel package complete the attached hotel registration form and email to [email protected] no later than Wednesday 31st July, as this will speed up the check-in process considerably. All rooms must be booked and paid for by Wednesday 31st July, however we only have a limited availability so please book early to avoid disappointment. The rooms cannot be cancelled once confirmed, but we will endeavour to re-sell them for you if you are subsequently unable to attend.