Emergency Response Planning for Community Events 2013 ALBERTA EMERGENCY MANAGEMENT AGENCY Municipal Affairs This page blank 2 Table of Contents Executive Summary ............................................................................................................... 9 Acknowledgements ............................................................................................................. 10 Working Group ........................................................................................................................................ 10 Message from the Working Group ......................................................................................................... 10 FOIP Disclaimer ................................................................................................................... 11 Definitions and Acronyms .................................................................................................... 12 Authorities and Responsibilities ........................................................................................... 14 Objectives ........................................................................................................................... 14 Purpose of this Guide .............................................................................................................................. 14 Assumptions and Limitations ............................................................................................... 15 Creating Emergency Response Plans for your Event(s).......................................................... 16 APPROVAL PROCESS ............................................................................................................................... 17 Emergency Notification Chart ............................................................................................................................. 25 Site Plan / Map .................................................................................................................................................... 31 Policy, Governance and Legal............................................................................................... 43 Objectives ............................................................................................................................................... 43 Considerations ........................................................................................................................................ 43 Background ............................................................................................................................................. 44 Legislative Requirements of Municipalities ......................................................................................................... 44 Liabilities, Due Diligence and Obligations to Public Safety ................................................................................. 44 Municipal Event Emergency Response Plan Policy .............................................................................................. 44 Bylaw, Regulatory and Inspection Compliance ................................................................................................... 45 Event Application Process (Event Plan) ............................................................................................................... 45 Planning .............................................................................................................................. 46 Objectives ............................................................................................................................................... 46 Considerations ........................................................................................................................................ 46 Background ............................................................................................................................................. 47 Benefits and Prevention Aspect of Having a Plan ............................................................................................... 47 Level of Planning Detail ....................................................................................................................................... 47 ID Stakeholders – Create a Planning Team ......................................................................................................... 47 Documentation ................................................................................................................... 48 3 Objectives ............................................................................................................................................... 48 Considerations ........................................................................................................................................ 48 Background ............................................................................................................................................. 49 Record Keeping ................................................................................................................................................... 49 Plans Amendment Record and Distribution Control ........................................................................................... 49 Scribe ................................................................................................................................................................... 49 Closing Report ..................................................................................................................................................... 49 Command Structure ............................................................................................................ 50 Objectives ............................................................................................................................................... 50 Considerations ........................................................................................................................................ 50 Background ............................................................................................................................................. 51 Decisions, Authorities and Responsibilities ......................................................................................................... 51 ICS – Incident Command System ......................................................................................................................... 51 Communication ................................................................................................................... 52 Objectives ............................................................................................................................................... 52 Considerations ........................................................................................................................................ 52 Background ............................................................................................................................................. 53 Internal Communication (Staff) .......................................................................................................................... 53 External Organizations (Partners) ....................................................................................................................... 53 Emergency Notification ....................................................................................................................................... 54 External Communication (Public) ........................................................................................................................ 54 Communication Technologies and Methods ....................................................................................................... 55 Hazard Vulnerability and Risk Assessment ........................................................................... 56 Objectives ............................................................................................................................................... 56 Considerations ........................................................................................................................................ 56 Background ............................................................................................................................................. 58 Need for Risk Assessment ................................................................................................................................... 58 General vs Specific Hazard Vulnerability and Risk Assessment ........................................................................... 58 Hazard Vulnerability and Risk Assessment ......................................................................................................... 58 Risks to Community ............................................................................................................................................. 58 Activities .............................................................................................................................................................. 58 Risk Assessment Process ......................................................................................................................... 59 4 Impacts to Infrastructure and