SAN RAMON VALLEY FIRE PROTECTION DISTRICT Board of Directors Regular Board Meeting Members of the San Ramon Valley Fire Protection District Board of Directors who cannot attend this meeting in person will participate in the regular board meeting through teleconferencing pursuant to Government Code Section 54953 Wednesday, June 27, 2018 – 1:00 p.m. Matthew Stamey ~ Board President H. Jay Kerr, Board Vice-President ~ Chris Campbell, Director Don Parker, Director ~ Dominique Yancey, Director ~MISSION STATEMENT~ In the spirit of our tradition, we strive for excellence, respectfully serving all with pride, honor and compassion. Meeting location: S.R.V.F.P.D. Administrative Offices - Boardroom 1500 Bollinger Canyon Road, San Ramon, CA 94583 Teleconference: Director Campbell: Fire Station 51, 218 Lincoln Boulevard San Francisco, CA 94129 (925) 838-5700 AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. DETERMINATION OF QUORUM AND CONFIRMATION OF AGENDA 4. PUBLIC COMMENT Any person may address the District Board on any subject pertaining to District business, which is not listed on the agenda. This comment is provided by the Ralph M. Brown Open Meeting Act (Government Code § 54950 et seq.) and may be limited to three (3) minutes for any person addressing the Board. Please complete a “Request to Speak” form and submit it to the District Clerk. 5. CONSENT CALENDAR Consent calendar items are considered routine and are acted upon by the Board with a single action. Members of the audience wishing to provide public input may request that the Board remove the item from the Consent Calendar. Comments may be limited to three (3) minutes. 5.1 Approve the demand register for the period May 12, 2018, through June15, 2018 in the amount of $2,634,512.64. 5.2 Approve the Board minutes from the May 23, 2018 Regular Board Meeting; and District Counsel’s Report Upon Return from Closed Session, May 23, 2018. Board Agenda June 27, 2018 Page 2 of 4 5.3 Approval of salary, payroll taxes and retirement contributions for the month of May 2018 in the amount of $4,085,089.62. 5.4 Approval of 2018-19 Excess Workers Compensation Insurance Premium in the amount of $312.236. 5.5 Approval of Grant Deed for new Station 32 Creek Structure Setback Area to Contra Costa County. 5.6 Approval of District Investment Policy. 5.7 Authorization to purchase 120 sets of Wildland PPE from L.N. Curtis & Sons in the amount of $66,093.12. 5.8 Personnel Actions: Merit Increases 1. Approve staff recommendation to award a merit salary increase to Fire and Life Safety Permit Technician, Stephanie Caughey, to Step 2; effective June 4, 2018. New Hires 1. Confirmation of Employment. Approve staff recommendation to hire Juan Casillas for Public Safety Dispatcher 1, Step 2; effective June 1, 2018. 2. Confirmation of Employment. Approve staff recommendation to hire Lisa Augusto for Public Safety Dispatcher 1, Step 1; effective July 1, 2018. 6. SPECIAL ANNOUNCEMENTS/PRESENTATIONS/GENERAL BUSINESS 6.1 Special Presentation by Engineer Brian Olson and Captain Demian Bannister on the iQuest Program. 7. OLD BUSINESS 7.1 Approval of Purchase of four (4) Skeeter Brush Trucks, Dodge 5500, Type 5 Engines for a total not to exceed price of $1,035,372. 7.2 Adoption of Resolution No. 2018-09 establishing the appropriations limit for Fiscal Year 2018- 2019 at $166,264,466. 7.3 Selection of candidate to fill the RDA Oversight Board as requested by LAFCO. 7.4 Discussion and possible adoption of 2018-19 Annual Operating Budget and Capital Improvement Program. The 2018-19 Proposed Budget can be found on the District’s website at www.firedepartment.org 8. NEW BUSINESS 8.1 Approval of Resolution No. 2018-08 adopting the updated 2017 Contra Costa Hazard Mitigation Plan. 8.2 Approval of Letter of Understanding between San Ramon Valley Fire Protection District and Local 3546. 8.3 Approval of Letter of Understanding between San Ramon Valley Fire Protection District and Local 3546A. 8.4 Authorization to enter into an agreement with Definitive Networks, Inc., for a term of 60 months in an amount not to exceed $16,100 per month for procurement and installation of new MDC’s and modems, including support services. Board Agenda June 27, 2018 Page 3 of 4 9. CORRESPONDENCE FOR POSSIBLE BOARD ACTION AND/OR REVIEW 10. MONTHLY ACTIVITY REPORTS: 10.1 Operations Division-Deputy Chief, Lon Phares Operations Report of monthly activities. 10.2 EMS – Battalion Chief, John Duggan EMS Report of monthly activities. 10.3 Logistics – Deputy Chief Drayton Logistics Report of monthly activities. 10.4 Fire and Life Safety Division – Deputy Chief Drayton Fire and Life Safety Report of monthly activities. 10.5 Communications Division – Director of Emergency Communications, Denise Pangelinan Communication Report of monthly activities. 10.6 Human Resources Division – Human Resources Director, Natalie Korthamar Wong Human Resources Report of monthly activities. 10.7 Finance Division – Financial Consultant, Ken Campo Finance Report of monthly activities. 10.8 Fire Chief – Fire Chief, Paige Meyer Verbal report on monthly meetings, seminars, committee meetings, and other District related activities. 11. GOOD OF THE ORDER 11.1 Legislative Update (Director Yancey) 12. UPCOMING CALENDAR OF EVENTS: • Wednesday – July 4, 2018 - Parade 13. CLOSED SESSION 13.1 Possible exposure to litigation (2 matters) pursuant to Government Code Section 54956.9(d)(2). Facts and circumstances that might result in litigation need not be disclosed. 13.2 Annual Fire Chief Evaluation and Discussion of mutual goals, pursuant to Government Code Section 54957. 14. RETURN TO OPEN SESSION 15. REPORT UPON RETURN FROM CLOSED SESSION (if applicable) Board Agenda June 27, 2018 Page 4 of 4 16. ADJOURNMENT TO THE NEXT REGULAR BOARD MEETING SCHEDULED FOR WEDNESDAY AUGUST 22, 2018 AT 1:00 P.M.**NOTE: THE REGULAR JULY BOARD MEETING HAS BEEN CANCELLED. Prepared by: __________________________ Susan F. Brooks, District Clerk Agenda posted on June 22, 2018 at the District’s Administration Building, Fire Stations 30, 31, 32, 33, 34, 35, 36, 38, 39 and the San Ramon Valley Fire Protection Districts website at www.firedepartment.org. The San Ramon Valley Fire Protection District (“District”), in complying with the Americans with Disabilities Act (“ADA”), requests individuals who require special accommodations to access, attend and/or participate in District board meetings due to a disability, including but not limited to American Sign Language interpreters, assistive listening devices, transportation to and from the meeting site or other accommodations, may be requested by calling (925) 838-6661 no later than 72 hours in advance of the scheduled meeting time. In compliance with Government Code Section 54957.5, non-exempt writings that are distributed to a majority or all of the Board in advance of a meeting, may be viewed at 1500 Bollinger Canyon Road, San Ramon, California or at the scheduled meeting. In addition, if you would like a copy of any record related to an item on the agenda, please contact the District Clerk at (925) 838-6661. CONSENT ITEMS SAN RAMON VALLEY FIRE PROTECTION DISTRICT Check/Voucher Register From 5/12/2018 Through 6/15/2018 Check Number Check Date Payee Check Amount Transaction Description 220486 6/8/2018 ACC BUSINESS 1,139.00 Ethernet Access Cost 4/11/18-5/10/18 05/17/18-01 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 84.87 Maintenance Service-Unit 351 05/17/18-02 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 855.96 Replaced Brakes/Rotors-Unit 706 05/17/18-03 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 2,282.73 Replaced Master Cylinder/AC Compressor-Unit 701 05/17/18-04 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 1,025.05 Repair Transmission-Unit 702 05/17/18-05 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 77.84 Maintenance Service-Unit 360 05/17/18-06 5/17/2018 ACE AUTO REPAIR AND TIRE CENTER 40.60 Pressure Test For Coolant Leak-Unit 706 05/25/18-01 5/25/2018 ACE AUTO REPAIR AND TIRE CENTER 4,266.48 Front End Repairs/New Radiator/Hoses-Unit 701 05/25/18-02 5/25/2018 ACE AUTO REPAIR AND TIRE CENTER 458.14 Routine Prev Maint/Oil Filter/Brake Service-Unit 346 05/25/18-03 5/25/2018 ACE AUTO REPAIR AND TIRE CENTER 79.47 Routine Prev Maint/Rotate Tire/Oil Filter-Unit 361 06/15/18-01 6/15/2018 ACE AUTO REPAIR AND TIRE CENTER 740.56 Check Engine Light Service/AC-Unit 707 06/15/18-02 6/15/2018 ACE AUTO REPAIR AND TIRE CENTER 2,526.21 Service/Control Arms/Ball Joints/Wheel Hub-Unit 705 220552 6/15/2018 AD CLUB 794.00 Posting-Public Safety Systems 220487 6/8/2018 AETNA INC 108.35 Ambulance Refund 220553 6/15/2018 AIR EXCHANGE INC 1,749.53 Plymovent-Locking Cable/Membrane/Hose Clamps Stn 31 6/15/2018 AIR EXCHANGE INC 454.03 Plymovent-Replace Hose/Flange/Clamps Stn 31 220460 6/1/2018 AIRGAS USA LLC 168.85 Oxygen Tank Cylinders 5/10/18 6/1/2018 AIRGAS USA LLC 331.30 Oxygen Tank Cylinders 5/14/18 6/1/2018 AIRGAS USA LLC 168.85 Oxygen Tank Cylinders 5/3/18 6/1/2018 AIRGAS USA LLC 236.95 Oxygen Tank Cylinders 5/7/18 220488 6/8/2018 AIRGAS USA LLC 207.84 Oxygen Tank Cylinder Rental-May 2018 6/8/2018 AIRGAS USA LLC 191.09 Oxygen Tank Cylinders 5/17/18 6/8/2018 AIRGAS USA LLC 1,143.80 Oxygen Tank Cylinders 5/21/18 6/8/2018 AIRGAS USA LLC 111.15 Oxygen Tank Cylinders 5/24/18 6/8/2018 AIRGAS USA LLC 231.75 Oxygen Tank Cylinders 5/29/18 6/8/2018 AIRGAS USA LLC 111.15 Oxygen Tank Cylinders 6/4/18 220356 5/17/2018 ALAMEDA COUNTY FIRE DEPARTME..