Democratic Services Section Chief Executive’s Department Belfast City Council City Hall Belfast BT1 5GS 12th February. 2016 MEETING OF STRATEGIC POLICY AND RESOURCES COMMITTEE Dear Alderman/Councillor, The above-named Committee will meet in the Lavery Room - City Hall on Friday, 19th February, 2016 at 9.30 am, for the transaction of the business noted below. You are requested to attend. Yours faithfully, SUZANNE WYLIE Chief Executive AGENDA: 1. Routine Matters (a) Apologies (b) Minutes (c) Declarations of Interest (d) Change of Date of Meeting in March (Pages 1 - 2) 2. Restricted Items (a) North Foreshore Update (Pages 3 - 10) (b) City Centre Investment Fund (Pages 11 - 16) (c) Update on Belfast Waterfront and Ulster Hall Limited (Pages 17 - 30) 3. Matters referred back from Council/Notices of Motion (a) Notice of Motion re School Buses – Response from the Minister (Pages 31 - 34) - 2 - 4. Physical Programme and Asset Management (a) Capital Programme Update (Pages 35 - 36) (b) Area Working Update (Pages 37 - 44) (c) Asset Management (Pages 45 - 52) 5. Finance, Procurement and Performance (a) Financial Reporting – Quarter 3 2015-16 (Pages 53 - 78) (b) Contracts for Award (Pages 79 - 82) (c) Allocation of Special Responsibility Allowance (Pages 83 - 86) 6. Strategic Policy Development (a) Local Development Plan - Statement of Community Involvement (To Follow) 7. Equality and Good Relations (a) Good Relations Partnership Meeting (Pages 87 - 100) (b) Diversity Working Group Meeting (Pages 101 - 108) (c) Additional information for consideration of the Poppy Sculptures (To Follow) 8. Operational Issues (a) Minutes of Budget and Transformation Panel Meeting (Pages 109 - 112) (b) Requests for the use of the City Hall and the provision of Hospitality (Pages 113 - 118) (c) Consultation on Department of Culture Arts and Leisure’s Sub Regional Stadia Programme for Soccer (Pages 119 - 164) (d) Environmental Governance in NI - Consultation Response (Pages 165 - 174) (e) DHSSPS Health and Social Care-Reform and Transformation - Getting The Structures Right Consultation Response (Pages 175 - 184) 9. Attendance at Events (a) Sustainable Food Cities conference and award event (Pages 185 - 188) - 3 - STRATEGIC POLICY & RESOURCES COMMITTEE Subject: Change of Date of Meeting in March Date: 19th February, 2016 Reporting Officer: Stephen McCrory, Democratic Services Manager Contact Officer: Jim Hanna, Senior Democratic Services Officer Is this report restricted? Yes No x Is the decision eligible for Call-in? Yes x No 1.0 Purpose of Report or Summary of main Issues 1.1 To seek the Committee’s approval to change the date of the monthly meeting In March 2016. 2.0 Recommendations 2.1 The Committee is recommended to agree that the monthly meeting in March be rescheduled and held on Tuesday, 22nd March at 9.30a.m. 3.0 Main report Key Issues 3.1 The Members will recall that the Committee, at its meeting on 18th December 2015, agreed the schedule of meetings for 2016, with the March meeting due to be held on Friday, 18th March. 3.2 In addition, the Committee has also agreed that the Council should lead a city partnership delegation to MIPIM which would take place in France from 14th – 17th March, 2016. A budget of £60,000 had been approved. 3.3 As a delegation of Members and Council officers will be in attendance and will not be returning until 18th March, it is felt that it would be appropriate for the Strategic Policy and Resources Committee meeting scheduled for that day to be rearranged and held on Tuesday, 22nd March. Financial & Resource Implications 3.4 None. Equality or Good Relations Implications 3.5 None. 4.0 Appendices – Documents Attached 4.1 None STRATEGIC POLICY & RESOURCES COMMITTEE Subject: Notice of Motion re: School Buses – Response from the Minister Date: 19th February, 2016 Reporting Officer: Stephen McCrory, Democratic Services Manager Contact Officer: Jim Hanna, Senior Democratic Services Officer Is this report restricted? Yes No x Is the decision eligible for Call-in? Yes x No 1.0 Purpose of Report or Summary of main Issues 1.1 To consider the response from the Minister of the Environment in relation to the Council’s Notice of Motion on School Buses. 2.0 Recommendations 2.1 The committee is requested to note the response from the Minister. 3.0 Main report 3.1 Key Issues The Council, at its meeting on 5th January, 2016, passed the following Notice of Motion on School Buses which had been proposed by Councillor Boyle and seconded by Alderman Convery: 3.2 “This Council agrees to write to the Minister for Education and to the Minister for the Environment requesting that they introduce legislation to prevent vehicles from over-taking school buses while the vehicle is stationary and children are getting on to or departing from it.” 3.3 A response from the Minister has been received (Appendix 1) which outlines the measures/regulations the Department of the Environment has introduced to improve safety on school buses, the publicity/education campaign to raise awareness and the teaching resources for use in schools in relation to road safety. Financial & Resource Implications 3.4 None. Equality or Good Relations Implications 3.5 None. 4.0 Appendices – Documents Attached 4.1 Appendix 1 - Copy of response from the Minister of the Environment. STRATEGIC POLICY & RESOURCES COMMITTEE Subject: Capital Programme Update Date: 19 February 2016 Reporting Officer: Gerry Millar, Director of Finance and Resources Ronan Cregan, Deputy Chief Executive Contact Officer: Sinead Grimes, Programme Manager Is this report restricted? Yes No Is the decision eligible for Call-in? Yes No 1.0 Purpose of Report or Summary of main Issues 1.1 The Council’s Capital Programme is a rolling programme of investment which either improves existing Council facilities or provides new facilities. This report outlines projects recommended to be moved / added on the capital programme The 2016/17 Capital Programme will be presented to the meeting of the Strategic Policy and Resources Committee in March 2016. 2.0 Recommendations 2.1 Members are asked to agree that: Alleygates – Phase 4 is moved to Stage 3- Committed. Officers work up a list of the proposed gates for Phase 4 for consideration by the Area Working Groups After consideration by the Area Working Groups the proposed list is presented to the Strategic Policy and Resources Committee. Given the above process, the project is held at ‘Stage 3- Tier 0 – Schemes at Risk’ pending confirmation by the Committee of the list of gates for Phase 4. 3.0 Main report Key Issues 3.1 Alleygates Phase 4 – Members will be aware that the Council has delivered to date three phases of the alley gating programme across the city which has seen the installation of over 600 gates. Members are aware that a fourth phase of alley gates has been proposed. 3.2 It is recommended that Alleygates Phase 4 is now moved to Stage 3 – Committed. The Director of Finance and Resources has confirmed that this project is within the affordability limits of the Council and agreed that a maximum of £700,000 be allocated. 3.3 The setting of a maximum budget for this project will allow the final number of gates to be determined and it is recommended that officers now work up a list of the proposed gates. This will be brought back into the Area Working Groups for consideration. The scheme will be held at ‘Stage 3- Tier 0 – Schemes at Risk’ until the location of the gates is agreed by Committee. 3.4 It is further recommended that once the location of the gates has been agreed by Committee the necessary procurement processes (including the invitation of tenders and/or the use of appropriate ‘framework’ arrangements) be initiated with contracts to be awarded on the basis of most economically advantageous tenders received and full commitment to deliver. Financial and Resources Implications 3.5 Director of Finance and Resources has confirmed that the movement of the project is within the affordability limits of the Council and agreed that a maximum of £700,000 be allocated. Equality or Good Relations Implications 3.6 There are no specific equality or good relations implications 4.0 Appendices – Documents Attached 4.1 None STRATEGIC POLICY & RESOURCES COMMITTEE Subject: Area Working Update Date: 19 February 2016 Reporting Officer: Gerry Millar, Director of Property & Projects Contact Officer: Sinead Grimes; Programme Manager Is this report restricted? Yes No Is the decision eligible for Call-in? Yes No 1.0 Purpose of Report or Summary of main Issues 1.1 To provide an update on a number of area related issues for Members consideration. 2.0 Recommendations 2.1 Members are asked to note The Local Investment Fund proposals as detailed in the report (3.1 and 3.2) The Request for Council to act as Delivery Agent for other projects in relation to the Social Investment Fund , Building Successful Communities and Urban Villages (3.3 – 3.8). In relation to Resourcing at a local level the Council is now progressing - 25 projects under LIF1 - 37 LIF2 projects which have been agreed in principle - Investigating a further 15 projects for their feasibility for funding under LIF2 - Up to 15 projects worth approx £800,000 within the 4 BSC areas - 10 projects under SIF in the Belfast North and Belfast East areas with further letters of offer likely over the coming months - 2 capital projects in the Colin area together with a range of feasibility studies This is in addition to works that are being progressed on 50 projects under the Capital Programme and 22 projects under BIF. 2.2 Members will appreciate that there is a substantial amount of work in bringing forward.