Notice of Contracts Executed by Council Appointees In accordance with Municipal Code Section 4.04.080, entitled “Quarterly Reports,” the following is submitted as a report on contracts executed by Council Appointees or designees during the first quarter of Fiscal Year 2019–2020 (July 1, 2019 – September 30, 2019) as reported by each Council Appointee. Notes: (a) The “Sole Source” column designates if the agreement was issued through a competitive process. A “Yes” response indicates a sole source contract, a “No” response indicates that the contractor was competitively selected, and an “N/A” response indicates that the action is not applicable, such as for amendments, temporary staffing, or contracts issued directly to another public agency. (b) The “Retro” column designates whether work started before or after contract execution. A “Yes” indicates that Contractor began the work prior to contract execution, and a “No” response indicates that Contractor started the work after contract execution. City Attorney’s Contract Activity Sole- Contractor Description of Contract $ Amount Source? Retro? Bell & Myers, Certified Shorthand Reporter Inc. 3rd Amendment to Agreement for court reporter services. $56,500 N/A No Increase of compensation by $5,000. Bell & Myers, Certified Shorthand Reporter Inc. 4th Amendment to Agreement for court reporter services. $76,500 N/A No Increase of compensation by $20,000. Coleman Chavez & Associates LLP 1st Amendment to Legal Services Agreement related to Workers’ $20,000 N/A No Compensation; Increase of compensation by $10,000. Ellison Schneider Harris & Donlan LLP 5th Amendment to Legal Services Agreement related to $143,321 N/A No (formerly Ellison, Schneider & Harris, LLP) Community Choice Aggregation. Increase of compensation by $28,321.78. Gatzke Dillon & Balance LLP Agreement for legal services pertaining to the North San José Area $30,000 No No Development Policy Environmental Impact Report. Hall Energy Law PC 1st Amendment to Legal Services Agreement related to power $144,000 N/A No procurement. Increase of compensation by $100,000. Jones Hall, A Professional Law Corporation 1st Amendment to Agreement for Bond Counsel Services in $154,000 N/A No connection with the issuance of general obligation bonds and general obligation refunding bonds. Increase of compensation by $4,000. Quarterly Contract Report for 1st Quarter FY 2019-20 Page 1 of 52 Sole- Contractor Description of Contract $ Amount Source? Retro? Jones Hall, A Professional Law Corporation Agreement for Bond Counsel Services related to Financing $24,000 No Yes Authority Lease Revenue Bonds. Keyes and Fox, LLP 2nd Amendment to Legal Services Agreement for Clean Energy $109,000 N/A No Choice Aggregation Program regulatory and compliance obligations. Increase of compensation by $22,000. KL Capital dba BlackStone Discovery Continuation Agreement for legal photocopy services; extended $81,500 N/A No term through December 31, 2019. Increase of compensation by $5,000. LexisNexis Subscription for Workers’ Compensation online legal research $35,073 N/A No services. Increase of compensation by $6,180 for annual term through August 31, 2020. Logik Systems, Inc. Subscription for hosted e-discovery and document management $195,000 N/A No services. Increase of compensation by $65,000 for annual term through September 27, 2020. Quest Discovery Services, Inc. Continuation Agreement for subpoena and process services; $109,000 N/A No continued term through December 31, 2019. Increase of compensation by $4,000. Richards, Watson & Gershon 3rd Amendment to Legal Services Agreement related to complex $320,000 N/A No real estate development in the Diridon Station Area. Increase of compensation by $145,000. Rodney Thomas Beach dba Cross Border Energy Agreement for Consultant Services in connection with PG&E’s $6,000 N/A Yes rate case before the California Public Utilities Commission (CPUC). Thomas, Lyding, Cartier, Arnone & Daily, LLP 1st Amendment to Fifth Continuation Agreement for Legal $86,089 N/A No Services related to Workers’ Compensation. Increase of compensation by $10,000. West Publishing Corporation Subscription for print materials for law library for 3-year term $48,924 Yes No through July 31, 2022. Quarterly Contract Report for 1st Quarter FY 2019-20 Page 2 of 52 City Auditor’s Contract Activity Sole- Contractor Description of Contract $ Amount Source? Retro? Jaquess, Lori Brooks Letter of Agreement for Association of Local Government $5,000 N/A No Auditors (ALGA) peer review of City Auditor FY17-18 and FY18-19. City Clerk’s Contract Activity Sole- Department Contractor Description of Contract $ Amount Source? Retro? City Council Ha Design Studio Consultant Agreement for Family Fall Festival 2019 graphic $2,460 No No design. City Council Presencia LLC Consultant Agreement for structured lecture and training for $5,100 No No better media tactics and relations. City Council Williams Party Rentals Rental Agreement for volunteer appreciation brunch. $255 No No District 1 Abco Rents Council District 1 equipment order for Disability Awareness Day, $7,244 No No 10/3/2019 from 10 am - 1 pm. District 1 San José Sharks San José Sharkie appearance agreement for Council District 1 on $0 No No 10/3/2019. District 2 Climb On, Inc. Council District 2 equipment rental for a mobile rock climbing $2,480 No No wall. District 2 Hayes Mansion Council District 2 booking Hayes Mansion for Project Hope $552 No No Roundtable Neighborhood Association Retreat. District 8 Snap Culture Photo Agreement for a photo booth to be provided at City events. $950 No No Booth Ventures LLC District 8 Williams Party Rentals Rental Agreement for canopies, tables, and chairs. $8,263 No No Mayor's Office iStrategyLabs LLC Consultant Agreement to use data to build a prototype chatbot for $120,000 No No user testing with the City and ultimately plan for integration with City's existing platforms. Quarterly Contract Report for 1st Quarter FY 2019-20 Page 3 of 52 Sole- Department Contractor Description of Contract $ Amount Source? Retro? Office of Economic San José Arena Restated Agreement to align with the Term of the Second $277,585 N/A No Development Authority Amended and Restated Arena Management Agreement and the Fourth Amendment to the Amended and Restated Lease and Management Agreement and to recognize additional responsibilities undertaken by the San José Arena Authority. City Manager’s Contract Activity Sole- Department Contractor Description of Contract $ Amount Source? Retro? Airport Abadjis Systems Ltd Service Order #2 to the Consultant Agreement for project $100,000 N/A No management support services. Airport Avia Solutions Inc Master Consultant Agreement for on-call air service development $975,000 No No services. Airport General Services 5th Amendment to lease of airport premises. Document No. $1,365,320 N/A No Administration 10558-LE-15-5/GS-09P-LCA03476. Airport Gensler, Arthur Jr. & 2nd Amendment to Service Order #26 to the Master Consultant $99,321 N/A No Associates Agreement for various projects at the Norman Y Mineta San José International Airport. Airport Haley & Aldrich, Inc. 1st Amendment to standard agreement for sustainability $257,000 N/A No management plan consulting services. Airport HNTB Corporation 1st Amendment to Service Order #4 - Consultant Agreement for $149,970 N/A No design concepts, conceptual floor plans, & cost estimates for facilities and maintenance buildings in the southwest quadrant. Airport Jviation, Inc. Service Order #2 of the Master Consultant Agreement - $1,453,376 N/A No Americans with Disabilities Act assessment construction drawings. Airport Kimley-Horn and 1st Amendment to Service Order #1 to extend the term for the $1,864,889 N/A No Associates, Inc. Consultant Agreement for airport runway incursion/design standards. No change in compensation. Airport Landrum & Brown, Service Order #5 for Consultant Agreement for airspace/airfield $99,000 N/A No Incorporated consultation. Quarterly Contract Report for 1st Quarter FY 2019-20 Page 4 of 52 Sole- Department Contractor Description of Contract $ Amount Source? Retro? Airport Notre Dame High 4th Amendment to lease of airport Noise monitoring device. $0 N/A No School Document No. 1461-LE-99-4. Airport San José Jet Center, Inc. Right of Entry Agreement for a project to perform soil and $0 No No groundwater sampling. Document No. 10677-RE-19. Airport Transdev Services Inc. Option to Extend 3 of 6 - Airport shuttle bus services. $6,980,159 N/A No Airport Transportation Security Agreement to set forth the terms and conditions under which the $2,486,834 No No Administration City will approve designs, install, integrate, operate, and test new security technologies in support of the Perimeter Intrusion Detection and Deterrence Program. Airport UBMI Princeton LLC Master Consultant Agreement for on-call air service development $975,000 No No services. Airport United States General 5th Amendment to lease agreement – Document No.10558-le-15- $1,365,320 N/A No Services Administration 5. City Manager's Office Actionable Insights Service Order #5 to plan, design and facilitate the Rapid $3,000 N/A Yes Response Network Retreat as well as provide follow up following the completed retreat. City Manager's Office Actionable Insights Service Order #6 to assist with the Welcoming San José Plan $28,470 N/A No 2020-2023. City Manager's Office APTIM Environmental 2nd Amendment to the Consultant Agreement to develop an $143,475 N/A No & Infrastructure Inc. emergency management and homeland security policy - Emergency Operations Plan (EOP). Increase of compensation by $40,000. City Manager's Office Bartel Associates Continuation Agreement to extend the term to 6/30/20. No $535,000 N/A Yes change in compensation. City Manager's Office County of Santa Clara, Rapid Response Network funding for FY2018-19 and FY2019- $100,000 N/A Yes Office of Immigrant 20. The County has and is awarding grant funding to this Relations network and the City is providing an additional $50,000 a year for each year.