Township of Central Frontenac Regular Council January 10, 2017 – 4:00 PM Soldiers Memorial Hall, Sharbot Lake On AGENDA Page 1. Call to Order 2. Approval of Agenda a) That the agenda for the Council Meeting dated January 10, 2017 be approved as circulated (amended). 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 6 - 11 a) That the minutes for the Council Meeting held on December 13th, 2016 be approved as presented (amended) 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 12 - 13 a) BUILDING/DEVELOPMENT SERVICES 1-2017 December 2016 Construction Details Report THAT Council for the Township of Central Frontenac receive the December 2016 Construction Report dated January 10, 2017 for information. 14 - 15 b) FIRE & EMERGENCY SERVICES 2-2017 Self Contained Breathing Apparatus Request for Proposal THAT Council for the Township of Central Frontenac receive the report regarding the Self Contained Breathing Apparatus as presented by the Fire Chief; AND WHEREAS, a request for proposal was sent out and as a result four proposals were received; Page 1 of 77 Page AND WHEREAS, the Fire Chief is recommending M & L Supply (Scott Air Packs) in the amount of $258, 336.00 plus HST as their equipment scored the highest during the evaluation process; NOW THEREFORE, Council for the Township of Central Frontenac approve the purchase of new Self Contained Breathing Apparatus in the amount of $258,336.00 plus HST from M & L Supply (Scott Air Packs); and staff be authorized to issue a purchase order in the amount of $258,336.00 plus HST to M & L Supply (Scott Air Packs). 16 - 17 c) PUBLIC WORKS 3-2017 Activity Report That Council for the Township of Central Frontenac receive the Public Works Activity Report for January 10, 2017 for information. 18 - 22 d) ADMINISTRATION 4-2017 By-law 2013-08, Schedule "C" Price List THAT Council for the Township of Central Frontenac receive for information Schedule “C”, section 1 of By-law 2013-28, being a by-law to Establish the Maintenance, Management, Regulation and Control of the Municipally Owned Cemeteries within the Township of Central Frontenac; AND FURTHER, that the rates for 2017 have been adjusted accordingly as per the October Consumer Price Index. 23 - 25 e) ADMINISTRATION 5-2017 Road Allowance Closure - Lot 22, between Concession 1 & 2 - OSO District THAT Council for the Township of Central Frontenac pass the by-law to permanently close and declare surplus part of a highway described as all those parts of the original road allowance between Concession 1 & 2, fronting on Lot 22, Concession 1, being Part 2, plan 13R21087, geographic Township of Oso, now in the Township of Central Frontenac, County of Frontenac, being PIN 36228-0166 (LT) be and are hereby permanently closed. 26 - 31 f) ADMINISTRATION 6-2017 Central Frontenac Community Recreation Centre Committee WHEREAS Council for the Township of Central Frontenac approved the creation of the Central Frontenac Community Centre Committee in 2012 and that staff create a term of reference for the committee; AND WHEREAS a terms of reference was never completed and the Committee was not listed as a Committee of Council; Page 2 of 77 Page AND WHEREAS the Committee is requesting council to be re- established as the Central Frontenac Community Recreation Centre Committee as an Ad Hoc committee of Council with representation from council; AND WHEREAS the Committee is requesting approval from council to move forward and apply for an Ontario Trillium Foundation Seed Grant to help with the preparation of a business plan; NOW THEREFORE, Council for the Township of Central Frontenac approve to re-establish the Central Frontenac Community Centre Committee as an Ad Hoc Committee of Council and that ______________________, and ____________________ be appointed to the committee for 2017 and 2018; and that Council approve of the Committee moving forward to apply for an Ontario Trillium Foundation Seed Grant. g) ADMINISTRATION Central Frontenac Senior Housing Committee THAT Council for the Township of Central Frontenac establish a Central Frontenac Seniors Housing Committee as an Ad Hoc Committee of Council; AND FURTHER; that it consist of the following members; Pat Fisher, Louise Moody along with councilors Bill MacDonald and Tom Dewey with the Mayor as ex-officio. h) Community Policing Advisory Committee 8. Committee/Other Reports/Minutes 32 - 37 a) District #3 Recreation Mississippi Valley Conservation Authority THAT the Council for the Township of Central Frontenac receive for information District #3 Recreation Committee Minutes and the Mississippi Valley Conservation Authority Low Water Update. 9. Delegations/Presentations 38 - 53 a) Community Services Update THAT the Council for the Township of Central Frontenac receive for information the presentation from South and North Frontenac Community Services. Page 3 of 77 Page 10. Communications/Correspondence 54 - 69 a) Communications/Correspondence THAT Council for the Township of Central Frontenac receive the correspondence dated January 10th, 2017 for information. 11. Public Meetings 12. By-laws/Agreements 70 - 71 a) By-law 2017-01 Borrowing By-law THAT By-law 2017-01 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2017 be read a first, second and third time and passed this 10th day of January 2016. 72 b) By-law 2017-02 Tax Levy By-law THAT By-law 2017-02 being By-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month be read a first, second and third time and passed this 10th day of January, 2017 73 - 74 c) By-law 2017-03 Official Plan Amendment Number 02 By-law THAT By-law 2017-03 being a by-law to Adopt Official Plan Amendment Number 02 to the Official Plan for the Township of Central Frontenac be read a first, second and third time and passed this 10th day of January 2017. 75 d) By-law 2017-04 Committee of Adjustment Appointment THAT By-law 2017-04 being a by-law to appoint a committee of adjustment be read a first, second and third time and passed this 10th day of January, 2016 76 e) By-law 2017-05 Road Allowance By-law THAT By-law 2017-05 being a by-law to permanently close and declare surplus part of a Highway be read a first, second and third time and passed this 10th day of January, 2017. 13. Notice of Motions 14. Giving Notice of Motion Page 4 of 77 Page 15. New/Other Business 16. Closed Session 17. Adjournment 77 a) Adjournment THAT by-law 2017-06 being a by-law to confirm the proceedings of Council on the 10th day of January 2017 be read a first, second and third time and finally passed, that this meeting be adjourned until 4:00p.m. Tuesday January 24th, 2017 at the Soldiers Memorial Hall, Sharbot Lake. Page 5 of 77 AGENDA ITEM #a) TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE REGULAR MEETING OF COUNCIL December 13, 2016 A regular meeting of the Council of the Township of Central Frontenac was held at the Soldier’s Memorial Hall, Sharbot Lake, on Tuesday December 13, 2016. Present: Mayor Frances Smith, Deputy Mayor Bill MacDonald, Councillors Sherry Whan, Victor Heese, Jamie Riddell, Phillip Smith, Brent Cameron Cindy Kelsey, and Tom Dewey. Staff in attendance: Cathy MacMunn Clerk Administrator, Michael McGovern Deputy Clerk/Treasurer, Donna Longmire Executive Assistant, Jeremy Neven Chief Building Official/Development Services Manager, Bill Young Fire Chief and Art Cowdy Deputy Fire Chief. 1. Call to Order Mayor Frances Smith called the meeting to order at 4:00 p.m. 2. Approval of Agenda The following item(s) were added to the agenda 1. Finance – Budget Dates 2. Administration – Strategic Planning Date 3. Frontenac Heritage Festival Committee – Committee Appointment 4. Rural Summit Delegation rescheduled to January 2017. Resolution #364-2016 Moved by Bill MacDonald Seconded by Sherry Whan That the agenda for the Council Meeting dated December 13th, 2016 be approved as amended. CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof – Councillor Jamie Riddell 5. Approval of Minutes Resolution #365-2016 Moved by Sherry Whan Seconded by Cindy Kelsey That the minutes for the Council Meeting held on November 22nd, 2016 be approved as presented CARRIED 6. Mayor Frances Smith Not a lot to report since we met last except a couple of successful openings, that being the Treasure Trunk and the Sharbot Lake Retirement and Retreat Home. Good attendance at both events and so happy to welcome these new or improved businesses to our Community. On Thursday is the opening of Annette Gray Jackson’s Wellness Centre and I encourage everyone to attend who can. Time is 4 to 6 with the Ribbon cutting at 5 o'clock. Again, not new to our area but newly renovated and improved location with some new services being added. A very successful Festival of Trees happened last week and over the weekend. Good turn out and lots of beautiful trees, wall hanging, gingerbreads, decorations and baskets on display. Congratulations to all those volunteers that made it happen again. Reminder the office will be closed from December 23 up to an including January 2, reopening on Tuesday the 3rd 2017. I want to take this opportunity to say Merry Christmas to all of Council and Staff and our reporters who spend a lot of time with us over the year. I hope everyone has a safe and happy time over the holidays. That the minutes for the Council Meeting held on December 13..