ETHEKWINI WATER AND SANITATION OPERATIONS DEPARTMENT MECHANICAL & ELECTRICAL BRANCH CONTRACT No. WQ65/11483 CONTRACT DESCRIPTION: ANNUAL STATUTORY TESTING OF LOAD BEAMS AND LIFTING EQUIPMENT FOR THE CENTRAL WASTE WATER AREA SITE OF WORKS: MECHANICAL WORKSHOP, 17 ELECTRON ROAD, SPRINGFIELD Date Tender Placed On Tender Board: Monday, 23rd November 2020 DOCUMENTS: All Tenderer’s are required to download and print the respective tender document, at their own cost, before attending the site meeting. Documents for this contract will are available on eThekwini Municipality’s website: http://www.durban.gov.za/Resource_Centre/Tenders/Pages/default.aspx ENQUIRIES: D. Naidoo (Mechanical Engineer) Tel: 031 311 8318 Cell: 074 415 4040 Email: [email protected] EVALUATION: CIDB Standard Conditions of Tender: Method 1 (Price and Preference) CLARIFICATION MEETING: A compulsory clarification meeting will take place at Mechanical Workshop, 17 Electron Road, Springfield, Durban on Friday, 27th November 2020 from 10am to 12pm. The site meeting provides an opportunity for tenderers to take pictures, measurements and view the equipment, all questions relating to the scope or tender must be submitted on email. Tenderers are required to confirm their attendance and to book a 15-minute appointment or else will have to wait for an available slot. All COVID-19 precautions must be respected: Wearing of masks, social distancing, regular sanitizing and washing of hands and complete a screening procedure. Tenderers will be required to fill in a screening form, an attendance register and a certificate of attendance contained in the tender document. A representative of the Employer shall sign the certificate of attendance during the site meeting. CLOSING DATE: The closing date for this tender will be Wednesday, 2nd December 2020 at 11am. Tenders must be deposited in the EWS tender box at the Customer Service Centre, at 133 K.E. Masinga Road, Durban by the time and date stated. Tenders must be submitted in a sealed envelope marked with the contract number, description, Tenderer’s name and closing date and time. CIDB REGISTRATION: Note that only tenders from contractors registered with the Construction Industries Development Board for category 1ME or greater will be considered. Tenderer’s will be required to submit proof with their tender of registration and CIDB registration number, a tax clearance certificate and an affidavit confirming that the tenderer has no Municipal debt. Any company not submitting these three items with their tender will not be considered. Data Tables Data Item Edit data within (grey) Bookmark Brackets Contract Details Contract Number WQ65/11483 Contract Title1 Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area Date of Issue November 2020 Estimated CIDB Grading 1 CIDB Class of Construction ME Tender Charge NIL Unit, Employer, and Employer’s Agent Unit Name WATER AND SANITATION Unit Head’s Name Ednick Msweli Department Name SANITATION OPERATIONS (1.1.1.15) Employer Deputy Head: Sanitation Operations Deputy Head of Department Physical Address (1.2.1.2) 4th Floor, 3 Prior Road, Durban, 4001 Postal Address (1.2.1.2) Water and Sanitation Unit, P. O. Box 1038, Durban, 4000 Tel (1.2.1.2) 031-322-2763 (t) Fax (1.2.1.2) N/A E-Mail (1.2.1.2) [email protected] (1.1.1.16) Employer’s Agent Dhiven Naidoo (Mechanical Engineer) Line Manager / Professionally registered staff member / Consultant (refer 3.1.1) Physical Address (1.2.1.2) Waste Water Management Building, Springfield Depot, 17 Electron Road, Springfield, Durban, 4001 Postal Address (1.2.1.2) N/A Tel (1.2.1.2) 031 311 8318 (t) Fax (1.2.1.2) N/A E-Mail (1.2.1.2) [email protected] (1.1.1.17) Employer’s Agent’s Dhiven Naidoo (Mechanical Engineer) Representative Allocated staff member Tel (1.2.1.2) 031 311 8318 (t) E-Mail (1.2.1.2) [email protected] Clarification Meeting Type A Compulsory clarification meeting will be held at the Mechanical and Electrical Workshop, Springfield Depot, 17 Electron Road, Springfield, Durban, 4001 on the 27th of November 2020 at 10:00am. Questions pertaining to the contract or scope of works must be addressed to the Employers Agent via mail. The response time for all queries will be one business day. Tender Collection / Delivery Collection place Mechanical and Electrical Workshop, Springfield Depot, 17 Electron Road, Springfield, Durban, 4001 Office hours 10:00 to 12:00 Data Tables Delivery Place EWS tender box at the Customer Service Centre, at 133 K.E. Masinga Road, Durban Delivery Date Wednesday, 2nd of December 2020 Delivery Time 11:00 Documents may be obtained, free of charge, in electronic format, from the eTenders website. WATER AND SANITATION SANITATION OPERATIONS PROCUREMENT DOCUMENT MECHANICAL AND ELECTRICAL BRANCH CONTRACT No.: WQ65/11483 TITLE: Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area Issued by: WATER AND SANITATION SANITATION OPERATIONS Date of Issue: November 2020 Document Version: 18/02/2020 NAME OF TENDERER: ............................................................................................................................... Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area Contract No: WQ65/11483 INDEX PART PAGE TENDER T1 TENDERING PROCEDURES T1.1 Tender Notice and Invitation to Tender (white) 2 T1.2 Tender Data (pink) 3 T1.2.1 Standard Conditions of Tender T1.2.2 Tender Data (applicable to this tender) T2 RETURNABLE DOCUMENTS T2.1 List of Returnable Documents (yellow) 9 T2.2 Returnable Schedules, Forms and Certificates (yellow) 10 CONTRACT C1 AGREEMENT AND CONTRACT DATA C1.1 Form of Offer and Acceptance (yellow) 33 C1.1.1 Offer C1.1.2 Acceptance C1.1.3 Schedule of Deviations C1.2 Contract Data (yellow) 36 C2 PRICING DATA C2.1 Pricing Assumptions / Instructions (yellow) 39 C2.2 Bill of Quantities (with separate page numbering) (yellow) 41 C3 SCOPE OF WORK C3.1 Project Description and Scope of Contract (blue) 48 C3.2 Project Specifications (blue) 53 C3.3 Annexures (blue) 56 Index Page 1 Document Version: 18/02/2020 Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area Contract No: WQ65/11483 PART T1: TENDERING PROCEDURES T1.1: TENDER NOTICE AND INVITATION TO TENDER Tenders are hereby invited for the works to Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area (F.1.1.1) The Employer is the eThekwini Municipality as represented by Deputy Head: Sanitation Operations It is estimated that tenderers should have a CIDB contractor grading designation of 1 ME (or higher). (F.1.2) Tenders must be submitted on official tender documentation issued (in hard copy) by the eThekwini Municipality. (F.2.7) A Compulsory clarification meeting will be held at the Mechanical and Electrical Workshop, Springfield Depot, 17 Electron Road, Springfield, Durban, 4001 on the 27th of November 2020 at 10:00am. Questions pertaining to the contract or scope of works must be addressed to the Employers Agent via mail. The response time for all queries will be one business day. (F.2.8) Queries relating to these documents may be addressed to the Employer’s Agent’s Representative whose contact details are: Dhiven Naidoo (Mechanical Engineer) , 031 311 8318 (t) , [email protected] (F.2.13) Tender offers shall be delivered to EWS tender box at the Customer Service Centre, at 133 K.E. Masinga Road, Durban and placed in the tender box located in the ground floor foyer. (F.2.15) Tender offers shall be delivered on or before Wednesday, 2nd of December 2020 at or before 11:00 Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data T1: Tendering Procedures Page 2 Document Version: 18/02/2020 Annual Statutory testing of load beams and lifting equipment for the Central Waste Water Area Contract No: WQ65/11483 PART T1: TENDERING PROCEDURES T1.2: TENDER DATA T1.2.1 STANDARD CONDITIONS OF TENDER The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement (July 2015) as published in Government Gazette No 38960, Board Notice 136 of 2015 of 10 July 2015. The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the Standard Conditions of Tender. T1.2.2 TENDER DATA Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies. F.1: GENERAL F.1.1 The employer: The Employer for this Contract is the eThekwini Municipality as represented by: Deputy Head: Sanitation Operations F.1.2 Tender documents: The Tender Documents issued by the Employer comprise: 1) This procurement document. 2) “General Conditions of Contract for Construction Works – 3rd Edition 2015” issued by the South African Institution of Civil Engineering (GCC 2015). This document is obtainable separately, and Tenderers shall obtain their own copies. 3) In addition, Tenderers are advised, in their own interest, to obtain their own copies of the following acts, regulations, and standards referred to in this document as they are essential for the Tenderer to get acquainted with the basics of construction management, the implementation of preferential construction procurement policies, and the participation of targeted enterprise and labour. The Occupational Health and Safety Act No 85 and Amendment Act No 181 of 1993, and the Construction Regulations (2014). The Construction Industry Development Board Act No 38 of 2000 and the Regulations issued in terms of the Act (July 2013).