GETTING STARTED WITH MS EXCEL 2013 Pack 15/292 © Resource Store Ltd Getting started with MS Excel 2013 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................. 2 ABOUT THIS PACK....................................................................................................................... 4 WHAT IS A SPREADSHEET? ......................................................................................................... 4 THE BASIC PRINCIPLE.................................................................................................................. 5 OPENING MS EXCEL .................................................................................................................... 5 TASK 1 ......................................................................................................................................... 6 START A NEW WORKBOOK......................................................................................................... 8 ENTERING DATA ......................................................................................................................... 8 CLOSE THE FILE ......................................................................................................................... 10 WORKING WITH FORMULAE .................................................................................................... 12 EDITING FORMULA/DATA/LABELS ........................................................................................... 15 OPEN AN EXISTING FILE ............................................................................................................ 15 REMOVE THE CONTENTS OF A CELL ......................................................................................... 17 EDITING FORMULA ................................................................................................................... 17 FORMULA PRACTICE ................................................................................................................. 18 TASK 2 ....................................................................................................................................... 20 TASK 3 ....................................................................................................................................... 21 TASK 4 ....................................................................................................................................... 22 TASK 5 ....................................................................................................................................... 23 TASK 6 ....................................................................................................................................... 24 TASK 7 ....................................................................................................................................... 25 TASK 8 ....................................................................................................................................... 25 TASK 9 ....................................................................................................................................... 27 TASK 10 ..................................................................................................................................... 28 TASK 11 ..................................................................................................................................... 29 COPYING FORMULA ................................................................................................................. 29 INTRODUCTION TO FUNCTIONS ............................................................................................... 32 THE AVERAGE FUNCTION ......................................................................................................... 34 TASK 12 ..................................................................................................................................... 35 TASK 13 ..................................................................................................................................... 36 TASK 14 ..................................................................................................................................... 37 TASK 17 ..................................................................................................................................... 39 TASK 18 ..................................................................................................................................... 39 FORMATTING ........................................................................................................................... 40 THEMES .................................................................................................................................... 40 CELL STYLES .............................................................................................................................. 40 ©Resource Store Ltd Pack 15/292 Page 2 Getting started with MS Excel 2013 FONTS 'N' STUFF ....................................................................................................................... 41 CHANGING COLUMN WIDTHS .................................................................................................. 43 SUMMARY ................................................................................................................................ 43 NUMBER FORMATS .................................................................................................................. 44 REMOVING NUMBER FORMATS .............................................................................................. 45 APPLYING BORDERS ................................................................................................................. 46 ALIGNMENT .............................................................................................................................. 47 ALIGNMENT ICONS ................................................................................................................... 47 ROWS AND COLUMNS .............................................................................................................. 48 Inserting a Row ......................................................................................................................... 48 INSERTING A COLUMN ............................................................................................................. 51 TASK 19 ..................................................................................................................................... 52 PRINTING YOUR SPREADSHEET ................................................................................................ 53 TASK 20 ..................................................................................................................................... 56 TASK 21 ..................................................................................................................................... 57 Supplementary Exercises ......................................................................................................... 58 Screenshots contained in this pack are reprinted by permission from Microsoft Corporation. The Resource Store Limited Office 17 Dunfermline Business Centre Izatt Avenue Dunfermline KY11 3BZ t 01383 723999 www.resourcestore.com ©Resource Store Ltd Pack 15/292 Page 3 Getting started with MS Excel 2013 ABOUT THIS PACK The aim of this pack is to introduce the concept of spreadsheets using Microsoft Excel and caters for users of Office 2013. The pack provides the opportunity to practise the basic skills required of a competent spreadsheet user. This pack assumes no prior knowledge of spreadsheets, but does assume knowledge of Windows, keyboard and mouse skills. Sound arithmetical skills are required to become proficient in the use of spreadsheets and for this reason, this pack concentrates on building these skills WITHOUT THE USE OF A COMPUTER. This pack provides a solid foundation for users wishing to progress to the more advanced Formula and Functions pack available from the Resource Store Limited. WHAT IS A SPREADSHEET? A spreadsheet (also known as a Workbook) is a computer file created using a software application package such as Lotus 123, Supercalc or Microsoft Excel, for the purposes of calculation. A Workbook can comprise one or many pages, known as Worksheets. This pack will introduce you to spreadsheets using MS Excel 2013 to create single Worksheets within a Workbook1. A variety of people will use a spreadsheet for a variety of purposes. For example, a manager of a shop may use a spreadsheet to keep track of his stocks and budget. A sole trader may keep a note of his accounts on a spreadsheet. It may also be used by some people to keep a note of household expenses. A spreadsheet can be handy for anything which requires calculation and recalculation at the drop of a hat! The most important thing to remember when working with a spreadsheet package is that although the computer is clever and can calculate at an astonishing speed, it is really our responsibility to ensure that we provide the computer with the correct raw material. The computer is completely faithful; it will always do exactly what we ask it to. The computer will never make a mistake, but we humans just might! GIGO Garbage In, Garbage