Invitation for Bid Laptops and Desktops Solicitation No.: Solicitation Post Date: Response Due Date: Response Due Time: IFB-061621 06/16/2021 06/28/2021 2:00pm CST Email Questions Only to: Ship to: Email Bid Response Only to: Frank Garlitz Multiple locations Procurement Manager Procurement Department Southwest Key Programs See quantities and 6002 Jain Lane addresses below in [email protected] Austin, Texas 78721 section 3 by 06/18/2021 Bids must be emailed to no later than 5:00pm CT [email protected] An Addendum with responses to written questions will be published by June 21, 2021 See Excel Price Sheet (Line Details) for listed item(s). Bidder must sign Company Profile and Certification form (Attachment A) Bidder must return Excel Bid Pricing Sheet (Attachment B) in Excel format. Bid may be disqualified if Price Sheet is not returned in Excel format. If emailing a bid, include the following information in the email: Email Subject Line: Bid Number, Bid Name, Vendor Name, Due Date and Time. SOUTHWEST KEY PROGRAMS OVERVIEW Southwest Key Program (SWK) is a national nonprofit organization that exists to create opportunities and improve the quality of life for thousands of youth and families each day by providing safe shelter, alternatives to incarceration, career development and quality education. This is done through four areas of programming: Immigrant Children’s Shelters, Youth and Family Services, and Workforce Solutions. 1. SCOPE OF WORK: SWK is seeking bids for the purchase of laptops to be shipped to multiple locations (see section 3 for specific locations). If bidding other than a specified brand, bidder must include with its bid sufficient literature to allow for the evaluation of the items. Failure to provide literature with the bid response may be cause for not considering an award. During the response analysis following the IFB closing date, SWK will consider any proposed additional products not specified on this pricing sheet, offered services related to the products posted, or cost-saving benefits related to a warranty as incorporated material along with the posted items. 2. SHIPPING TERMS: F.O.B. destination, freight prepaid and allowed (included in unit price). 3. DELIVERY LOCATIONs: The estimated quantities shall be delivered to the address in the chart below. SWK reserves the right to change the quantities and addresses as needed. Products must be delivered to all locations within sixty days of bid award. Program Name Street Address City, State, Zipcode Laptops Desktop Quantitie Quantities s Antigua 958 502 E. Expressway 83 San Benito, TX 78586 46 1 Rio Grande 957 401 E. Business Highway 77 San Benito, TX 78586 18 4 Nueva Esperanza 946 321 Lorenaly Dr. Brownsville, TX 78526 29 0 Presidente 959 1 Ted Hunt Blvd., Suite A Brownsville, TX 78521 9 12 Esperanza 960 508 E. Elizabeth St. Brownsville, TX 78520 30 3 Casa Sueno 965 1110 S. Airport Dr. Weslaco, TX 78596 7 2 Casa Padre 963 7480 Padre Island Highway Brownsville, TX 78521 75 42 Casa Oasis 964 5101 N. Jackson Rd McAllen, TX 78501 3 0 Casa Kokopelli 921 723 East 2nd Ave. Mesa, AZ 85204 33 0 Casa Fortaleza 922 1201 S. 7th Ave. Phoenix, AZ 85007 33 0 Casa Estella 923 1601 N. Oracle Rd. Tucson, AZ 85705 24 0 Casa Las Palmas 924 421 W. Brown Rd. Mesa, AZ 85201 0 0 Casa Amanezer 925 12030 N. 113th Ave Youngtown, AZ 85363 7 0 Casa Light House 926 Phoenix, AZ 85014 Phone: 2 0 Page 2 of 6 Casa Glendale 927 5125 W. Myrtle Ave. Glendale, AZ 85301 11 0 Casa Campbell 928 2613 W. Campbell Phoenix, AZ 85017 15 2 Casa Pleasant Hill 949 400 Talbot Ave. Canutillo, TX 79835 11 0 Casa San Diego 951 1160 Broadway El Cajon, CA 92021 0 2 Casa Meza 950 7900 Mesa Dr. Houston, TX 77028 14 0 CASA BLANCA 954 27102 Enchanted Eve San Antonio, TX 78260 22 4 RELIANT 955 1550 La Concha Lane Houston, TX 77054 28 1 QUETZAL 961 7407 North Freeway Houston, TX 77076 72 0 MONTEZUMA 962 15101 Interstate 10 East Channelview, TX 77530 54 0 SUNZAL 973 419 Emancipation Houston TX 77003 68 0 Casa Canutillo 929 400 Talbot Ave. Canutillo, TX 79835 23 4 Casita Del Valle 930 1855 Lee Moor Rd Clint, TX 79836 30 0 CASA FRANKLIN 931 315 E. Franklin El Paso, TX 79901 20 1 Totals 684 78 4. DELIVERY TIMES: Products must be delivered during normal local business hours: 8:00am – 5:00pm. 5. PRODUCT ADDITIONS TO THE PO/CONTRACT: If the awarded Bidder can guarantee fixed pricing for a term beyond this PO award, SWK may request to enter into an annual contract with the awarded bidder for the same goods and services beyond the initial Purchase Order. 6. REQUIREMENTS/LIMITATIONS: Quantities may be increased or decreased based on need during the term of the PO. The quantities shown are estimates only and do not constitute a guarantee of purchase. 7. SWK POINT OF CONTACT – PROCUREMENT STAFF: All communications relating to this IFB must be directed to the SWK Procurement Department as named on this IFB. All communications between respondents and other SWK staff members concerning this IFB are strictly prohibited. Failure to comply with these requirements may result in bid disqualification. 8. SPECIFICATIONS: SWK reserves the right to make minor adjustments to the specifications. See Price Sheet and Exhibit A below for detailed items. It is highly encouraged but not required for Bidders to bid on all lines. SWK reserves the right to award to multiple vendors if it is in its best interest to do so 9. PRICING: This is a fixed price per unit and price will remain the same during the term of the PO. Bidder must propose their price based on the specifications of each line item and Exhibit A. Bidder will indicate price on the Bid Pricing Sheet (Attachment B). Page 3 of 6 10. REQUIRED SUBMITTALS: Include the following information in the email subject line: IFB No, Bidder Name, Procurement Specialist/Buyer Name, Due Date and Time. Do not copy the Buyer when submitting the bid. Bidder must submit the following documents only to [email protected] by the IFB Due Date and Time: • IFB • Bid Pricing Sheet (Excel) • Company Profile and Certification Form – signed or may result in disqualification 11. BID ADDENDUM SWK may modify or revise a posted IFB via an addendum to extend a due date, respond to vendor questions, or make revisions. When an addendum is issued, vendors are responsible for adhering to the solicitation and the addendum. 12. SWK TERMS AND CONDITIONS: Any Bidders not accepting the attached SWK Terms and Conditions may be disqualified. 13. VENDOR PERFORMANCE: In reviewing bids to determine the best value, SWK may consider information related to vendor past performance. Page 4 of 6 Exhibit A Specifications Required Line 1 - Laptops Proposed price must include the following specifications Dell Latitude 5420 BTX Base 210-AXVO 11th Generation Intel Core i7-1165G7 (4 Core, 12M cache, base 2.8GHz, up to 4.7GHz) Win 10 Pro 64 English, French, Spanish 619-AHKN No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB I7-1165G7 Trans, Intel Iris Xe Graphics, Thunderbolt 338-BXRU No Out-of-Band Systems Management - No vPro 631-ACTP 16GB,1x16GB, DDR4 Non-ECC 370-AFVP M.2 512GB PCIe NVMe Class 35 Solid State Drive 400-BKUP LCD back cover for Latitude 5420 WLAN/WWAN 320-BECP HD + IR Camera Bezel with Mic 325-BDYY 14" FHD (1920x1080) Non-Touch, Anti-Glare, 250nits 391-BFPR Palmrest, NFC, Fingerprint Reader, Contacted & Contactless SmartCard Reader, Thunderbolt 4, 346-BGVL Single Pointing Backlit US English Keyboard 583-BHCH Intel AX201 WLAN Driver 555-BGJD Intel Wi-Fi 6 AX201 2x2 .11ax 160MHz + Bluetooth 5.1 555-BGGT 4 Cell 63Whr ExpressChargeTM Capable Battery 451-BCSW 65W Type-C Epeat Adapter 492-BCXP US Power Cord 537-BBBL Quick start guide for Win 10, Ubuntu 340-CTZO Fixed Hardware Configuration 998-ENCE SupportAssist 525-BBCL Dell(TM) Digital Delivery Cirrus Client 640-BBLW Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps) 658-BBMR Waves Maxx Audio 658-BBRB Dell Power Manager 658-BDVK Page 5 of 6 Dell SupportAssist OS Recovery Tool 658-BEOK Dell Optimizer 658-BEQP Packaging BTS 65W Adapter + TGL CPU 340-CUCR ENERGY STAR Qualified 387-BBPC Latitude 5420 Bottom Door 321-BGBE EPEAT 2018 Registered (Gold) 379-BDZB Dell Limited Hardware Warranty Extended Year(s) 975-3461 Dell Limited Hardware Warranty 997-8317 ProSupport Plus: Next Business Day Onsite, 1 Year 997-8366 ProSupport Plus: 7x24 Technical Support, 3 Years 997-8380 ProSupport Plus: Next Business Day Onsite, 2 Year Extended 997-8381 ProSupport Plus: Keep Your Hard Drive, 3 Years 997-8382 ProSupport Plus: Accidental Damage Service, 3 Years 997-8383 Extended Battery Service for Years 2 and 3 of System Life 815-2815 No Accidental Damage Selected 981-4619 Line 2 – Desktops OptiPlex 5090 Small Form Factor 10th Generation Intel® Core™ i7-10700 (8-Core, 16MB Cache, 2.9GHz to 4.8GHz, 65W) Windows 10 Pro English, French, Spanish Intel® Integrated Graphics 16GB ,2x8GB, DDR4 non ECC memory M.2 512GB PCIe NVMe Class 40 Solid State Drive OptiPlex 5090 Small Form Factor with 200W up to 85% efficient Power Supply (80Plus Bronze), DAO, BCC Ports & Slots – Small Form Factor Page 6 of 6 ATTACHMENT A Company Profile & Certification Name of Business: Federal Employer’s ID: Street Address: City-State-Zip Code: Telephone Number: Fax Number: E-Mail Address: By signing this document, Bidder certifies that prices shown on the Bid Pricing Sheet are true and correct.