Providing Community Based Drug Treatment Services in Banteay Mean Chey, Battambang and Stung Treng Provinces Pre-Bid Meeting 13 February 2014 at Main Meeting Room Locations and Target Numbers : • Lot 1 : Sereysophon Operational District- working in the Sangkhat/Communes of PreahPonlea, Kampong Svay, Au Ambil, Thek Thla, Banteay Neang, Makak. (200-300 PWUD) • Lot 2 : Poipet/O Chrov Operational District- working in the Sangkhat/Communes of Malai, Boeng Benh, Toul Pongro, O BeiChoan, Nimit. (200-300 PWUD) • Lot 3 : Thma Puok Operational District- working in the Sangkhat/Communes of Thma Puok, Banteay Chmar, Kuok Romiet, Kumru. (100-200 PWUD) • Lot 4: Battambang Operational District- working in the Sangkhat/Communes of Rattanak, Chamcar Samraong, Tuol Ta Aek, Au Cha. (100-200 PWUD) • Lot 5 : Stung Treng Operational District- working in the Sangkhat/Communes of Stung Treng, Preah Bat, Sra Russei, Samaky. (100-200 PWUD) • Offerors have option to submit proposal one or more Lots • Technical and Financial Proposal of submitted Lot(s) must be submitted separately in separate sealed envelopes and clearly mark the description of lot(s) submitted • Evaluation will be done Lot by Lot Documents for Submission in Technical Proposal – Follow information in Annex-2 I) Qualifications of the Service Provider: • Organizational Profile Document – outline vision, mission, programs, projects, locations, current and past donors, etc.) • Business Licenses – Registration Papers, Tax Payment Certification, etc. • Project management structure (max. half a page): present an organ-o-gram showing direct lines of authority between the project’s central office and filed staff; if available. This organ-o- gram must include the bio data of current project manager and filed coordinator(s) and administrative support staff. The emphasis should be given to integrate the program within existing structure. i) Provide details of key management filed and administrative staff ii) Present an organ-o-gram of the project structure • Financial Statement or Audit Report • A recent annual report (if available) • Letter of support from Provincial Drug Control Committee or Provincial Health Department (if available) • Track Record – list of clients for similar services as those required by UNDP, indicating description of contract scope, contract duration, contract value, contact references, and contact person with email and phone number and demonstrative positive performance record in recently implemented project (report, recommendation) if available; • Certificates and Accreditation – including Quality Certificates, Patent Registrations, Environmental Sustainability Certificates, etc. (if available). II) Proposed Methodology for the Completion of Services • Introduction and background (max. 1 page) • Project context: (One page) • Concept: (max. 3 pages) • Activities (max2 pages) • Monitoring and evaluation (max. One page) • Summary (max. 2 pages) of the Community based development activities III) Qualifications of Key Personnel • CV indicating names and qualifications of the key personnel that will perform the services indicating the position as required by TOR , etc.; • Written confirmation from each personnel that they are available for the entire duration of the contract. Document for Submission in the Financial Proposal – Follow Template in Annex-3 • The Financial Proposal must provide a detailed cost breakdown (eg. Personnel Services, Travel Cost, Daily Allowance, Communication, Equipment Lease, etc.) • The contract price is a fixed output-based price. Price proposal shall be a lump-sum amount inclusive of all costs. • Payment schedule is linked with the deliverables spread across 12 months • Technical Proposal (Template in Annex-2): Lots can be submitted in one envelope • Financial Proposal (Template in Annex-3): submitted separately for each lot and clearly market the titles of lot(s) submitted. • Both Technical and Financial Proposals must be submitted in separate sealed enveloped before the closing deadline on 26 February 2014 by 03:00 PM, Local Time. • Validity of Proposal: 120 days after closing date Cambodia Community Based Drug Treatment (CBTx) Background • Over the last 5 years, the number of individuals who are drug dependent has steadily increased throughout Cambodia; particularly in ‘hot stop’ geographic locations alongside neighboring country borders. Estimates of the number of PWUD range from the official Government figures of between 4057 and 23,108. The large majority (77%) of these are young (under the age of 26) males. Previous outcomes • Assisted over 1200 PWUD in 3 provinces, including outreach harm reduction education, counselling, health service access and vocational training. Expectation for 2014 • Education: outreach activities (focus group discussions, one-on-one counselling) • Case management: monitor types and frequency of drug use for each PWUD, data collection (surveys and epi info) • Healthcare referrals and follow ups (health centers and referral hospitals) • Rehabilitation (vocational training, follow up) Project Location and target numbers Lot 1: Sereysophon Operational District- working in the Sangkhat/Communes of PreahPonlea, Kampong Svay, Au Ambil, Thek Thla, Banteay Neang, Makak. (200-300 PWUD). Lot 2 : Poipet/O Chrov Operational District- working in the Sangkhat/Communes of Malai, Boeng Benh, Toul Pongro, O BeiChoan, Nimit. (200-300 PWUD). Lot 3 : Thma Puok Operational District- working in the Sangkhat/Communes of Thma Puok, Banteay Chmar, Kuok Romiet, Kumru. (100-200 PWUD). Lot 4: Battambang Operational District- working in the Sangkhat/Communes of Rattanak, Chamcar Samraong, Tuol Ta Aek, Au Cha. (100-200 PWUD). Lot 5 : Stung Treng Operational District- working in the Sangkhat/Communes of Stung Treng, Preah Bat, Sra Russei, Samaky. (100-200 PWUD). Expected output • Outcome 1 : Regular evidence-based psychosocial drug treatment services delivered: – 80% - 100% of PWUD in each Lot attended at least 1 focus group discussion per month – 20 focus group discussions held every month – 80% - 100% of PWUD in each Lot attend at least one counseling session with social worker at least 1 time every 6 months (total of 3 times: 1 baseline, midterm and of year) Outcome 2 : Brief interventions, preventive education and awareness measures conducted to reduce drug use among young people and at risk members of the community. 2.1) At least 250 ‘at risk’ individuals receive outreach education using either focus group discussions or one-one counseling/brief interventions every month 2.2) At least 1 Community awareness raising event per Lot every 3 months (minimum of 100 people at each event). Outcome 3 : Sustained recovery management services provided for reintegration of PWUD into the community 3.1) At least 5% of PWUD in each lot receive vocational training over 12 month period. 3.2) Case management , drug counselling, and relapse prevention provided to 100% of PWUD on an ongoing basis Outcome 4 : Referral network established with general health providers to refer and provide follow up care, and to monitor ongoing treatment of PWUD 4.1) At least 10% of clients access health services each month. Outcome 5 : Data base established to capture drug use trends and PWUD demographic information to assist with case management and reporting. 5.1) 80%- 100% of PWUD are surveyed and every 6 months. Information updated on electronic database (epi info) provided by UNODC every 6 months. Criteria for the Assessment of Proposal • Technical Evaluation (70%) • Financial Proposal (30%) The Technical Proposal of the offerors will be evaluated based on the following criteria: No. Summary of Technical Proposal Evaluation Forms Points Obtainable 1 Expertise of organization 300 2 Proposed methodology and Approach 400 3 Proposed personnel 300 Total 1000 The total number of points allocated for the technical proposal is 1000. Support provided by UNODC • Epi info and required training • Ongoing technical support and guidelines • Experience/skill sharing workshop Please keep in mind • This is procurement, it is different from a grant. • Will not cover non-core staff salaries, purchasing of motos, new computers etc. Reporting and payment timeline Feb March April May June July Aug Oct Nov Dec Jan Feb March Reports: Complete Sign Narrative Narrative Narrative Narrative and submit contract and tech and tech and tech and tech proposal and report report report due report deliver due (last due (last (last week) due (last workplan week) week) week) Payment: 20% + 15% 15% 15% 15% 20% Report templates • Clay Nayton (PO) Email: [email protected] Phone: 077 359 065.