Visit our Website at www.pacebus.com (Select Business Opportunities) (To Download this Bid, Review Current Active/In Process Bids) REQUEST FOR PROPOSALS SEALED PROPOSALS will be received by Pace’s Purchasing Department, 550 West Algonquin Road, Arlington Heights, Illinois 60005 until 3:00 PM on the day(s) listed for the purpose of purchasing the following material or service: DESCRIPTION OPENING DATE RFP No. 414378 February 2, 2015 DuPage County ADA Paratransit Services This procurement/project may be funded in major part by the U.S. Department of Transportation, Federal Transit Administration ("FTA") and the Illinois Department of Transportation ("IDOT") and/or the Regional Transportation Authority ("RTA"), pursuant to financial assistance agreements with said agencies. All proposals must be only in the form prescribed by Pace, and must be made in accordance with this Request for Proposals, and other Contract Documents, all of which are on file available for examination at the office of Pace at the above address and are made a part of this notice as though fully set forth herein. Copies of these documents can be obtained by downloading them from Pace’s website, www.pacebus.com. They may also be obtained upon written request to the Pace Purchasing Department, 550 W. Algonquin Road, Arlington Heights, IL 60005, or by calling 847-228-4238. Pace reserves the right to reject any proposal or any part or parts thereof or to reject any and all proposals. Pace, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d- 4 and Title 49, Code of Federal Regulations, Subtitle A, Part 21 (non-discrimination in Federally assisted Programs of the Department of Transportation) issued pursuant to said Act hereby notifies all Proposers that it will affirmatively ensure that Disadvantaged Business Enterprises will be afforded full opportunity to submit proposals in response to this Invitation and will not be discriminated against on the grounds of race, color, creed, or national origin in consideration for an award. All Proposers will be required to certify that they are not on the Comptroller General’s list of ineligible contractors. Bid Published Date: PACE SUBURBAN BUS SERVICE December 22, 2014 By: Rebecca Howe Chief Procurement Officer ThomosJ. Ross ExecufiveDirecior December22,2014 SUBJECT: Requestfor ProposalNo. 414378 DuPageCounty ADA ParatransitServices Ladies/Gentlemen: Pace,the SuburbanBus Division of the RegionalTransportation Authority, is seekingproposals for servicesof a qualified Paratransitservice provider for its DuPageCounty region. The offeror must submit a proposalthat utilizes the approachas describedin the attachedScope of Work. A pre-proposalmeeting has been scheduled for 9:00A.M. on January9,2015 at PaceHeadquarters, 550 West Algonquin Road,Arlington Heights,Illinois 60005.The pre-proposalmeeting will begin promptly at the stated time. Admittanceto the meetingwill be closedat 9:15 A.M. This meetingis not mandatory;however, prospectivebidders are encouragedto attendto gain a better understandingof the requirements. Pleasecall JaneSwider, Senior Capital Procurement Buyer at847-228-2404if your companywill be represented. Proposalsare due by 3:00 P.M. on February2, 2015. Proposalsreceived after this time and datewill not be accepted.All submittalsshould be clearly markedwith the RFP No. 414378,the title, "DuPageCounty ADA ParatransitServices" and the RFP duedate of February2,2075. a) Submit the original agreementcontract along with all exhibits in their entirety. To be a valid submission,the agreementcontract must be signed,dated and submittedon the RFP due date and all forms must be completed, dated, signed, and/or notarized (when applicable). The contract and exhibits submittedshall be the originals provided with this bid packageand shall not be alteredor modified. Any exceptionsto the terms and conditions of the contractshall be clearly detailed in a RequestforChange to Termsand Conditio,nsform which is includedas Exhibit J. b) Submit one (1) original and eight (8) copies of your technical proposal. Seethe technicalproposal sectionincluded in Exhibit F for specificrequirements for this RFP. c) Include only one (1) copy of your original price proposal(Exhibit G) in an envelopeclearly marked with the RFP number, title, and due date. The price proposal is to be submitted separately,but concurrentlywith your technicalproposals and the original agreementcontracVexhibits. Proposalswill be evaluatedand the awardmade on the basisof the technicaland price criteria containedin the proposaldocuments. The technicalevaluation factors are listed in descendingorder of importance. Technical evaluationfactors will be worth 45%oof the total proposalscore and price will be worth 55%. Pacereserves the right to awardthis contractwithout discussion.Therefore, offerors should put forth their best efforts in preparingtheir proposalto permit a thorough evaluation. Questionsregarding this RFP shall be submittedin writing to my attentionat [email protected] via fax at 847-228-4204no later than 3:00PM on January13,2015. Shouldyou requireany additionalinformation, you may contactme at (847) 228-2404. Sincerely, 550Wesl Algonquin Rood, Arlington Heights, lllinois 60005 847.364.8130 www.pocebus.com RFP NO.414378 CONTRACT NO. ( to be completed by Pace ) AGREEMENT CONTRACT FOR THE PROVISION OF PARATRANSIT SERVICE THIS CONTRACT is entered into ( to be completed by Pace ), by and between Pace, the Suburban Bus Division of the Regional Transportation Authority, an organization under the laws of the State of Illinois (hereinafter called Pace) and ( to be completed by Pace ) hereinafter called (Contractor) having regional offices located at ( to be completed by Pace ). 1. Scope and Description of Services: The Contractor shall perform the transportation services described in detail in Exhibit B on a fixed unit price basis. Services shall include providing origin to destination, demand response Paratransit service for people with disabilities in the DuPage County area. 2. Basis of Award: Award will be made to the vendor who represents the best overall value to Pace. This Contract shall be effective as of the date when it is signed by Pace and a fully executed Contract is mailed to the winning proposer. 3. Time for Completion of Services: This Contract shall be effective as of the date executed by Pace. Service provided under this Contract shall commence on the July 1, 2015 and terminate after the last scheduled revenue vehicle hour on June 30, 2023. 4. Terms of Payment for Services: Compensation for services by the Contractor shall be paid in accordance with this section, but total compensation shall not exceed the sum of $_____________ in accordance with Exhibit G, Price Proposal. The Contractor is required to provide Pace with a monthly report in accordance with Exhibits A and B, including a statement of the monthly fee charged for the service, by the fifteenth day after the end of the month for which service is provided. Pace will pay the Contractor within thirty days from the date the report is received. Pace shall have the right to reduce payment to the Contractor by any liquidated damages due Pace for failure to comply with service, performance, or maintenance requirements as specified in Exhibit B or for any scheduled service either not performed or satisfactorily documented. In the event of failure by the Contractor to comply with any requirement of the Contract Pace may, upon notice to the Contractor, withhold payment until the Contractor is in compliance. 5. Pace DBE Requirements: Pace has determined that ZERO PERCENT (0%) DBE participation is required for this contract. 6. Insurance Requirements: The successful bidder will be required to provide evidence of all required insurance coverage, limits, endorsements, etc. for the duration of the contract plus two additional years. Evidence of required insurance coverage shall be provided on an Acord 25-S (or equivalent) Certificate of Insurance form. The Certificate of Insurance and required policy endorsements (CG 20 10 or CG 20 37 or CG 20 26, CA 2048, etc.) must be submitted to and approved by Pace prior to contract award and prior to the required insurance policy expiration date. For a complete list of all insurance coverage requirements, please see Exhibit H of this RFP. Revision 6-30-2011 1 7. Indemnification: The Contractor shall indemnify, keep and save harmless Pace, its agents, officials and employees against all injuries, losses, claims, suits, costs and expenses which may accrue against Pace arising out of the services or products provided under this Contract, including any copyright or patent infringement or claim of such infringement arising from the intended use of goods or services furnished hereunder. The Contractor agrees to indemnify and hold harmless Pace, its employees and Officers, from any and all claims by persons or entities that may arise out of and in the course of its performance of this contract, and from any and all claims by its subcontractors, employees or independent contractors which may arise out of and in the course of performance of this contract. Any and all claims for unemployment benefits and worker’s compensation benefits are expressly waived by the Contractor, its subcontractors, employees, and independent contractors, who agree to maintain separate policies of insurance as hereinafter are provided in this agreement The Contractor shall retain independent counsel and at its expense shall assume and defend all claims,