Table of Contents FOREWORD ............................................................................................4 CHAPTER 1 ............................................................................................5 Introduction and Overview ................................................................................................................... 5 1.01 Council Manager Form of Government ................................................................................... 6 1.02 Interpersonal Standards, Protocols, and Ground Rules ......................................................... 6 1.03 Overview of Key City Documents............................................................................................ 7 CHAPTER 2 ......................................................................................... 10 City Council: General Powers and Responsibilities ....................................................................... 10 2.01 Eligibility for Office ................................................................................................................. 10 2.02 Elections – Terms of elective officers ................................................................................... 10 2.03 Lacey City Council: General Powers and Responsibilities .................................................. 10 2.04 Role of Mayor and Deputy Mayor ......................................................................................... 12 2.05 Incompatibility of Offices ....................................................................................................... 12 2.06 Election of Officers ................................................................................................................ 13 2.07 Absence of Mayor ................................................................................................................. 13 2.08 Council Attendance ............................................................................................................... 13 2.09 Council Vacancy ................................................................................................................... 13 2.10 New Councilmember Orientation .......................................................................................... 15 2.11 Appointment and Role of City Manager ................................................................................ 15 2.12 Council Committees and Intergovernmental Boards & Commissions .................................. 16 2.13 Advisory Boards and Commissions ...................................................................................... 17 CHAPTER 3 ......................................................................................... 22 Administrative Support to the City Council ..................................................................................... 22 3.01 Staff/Clerical Support ............................................................................................................ 22 3.02 Office Equipment ................................................................................................................... 22 3.03 Information Technology ......................................................................................................... 22 3.04 Meeting Rooms ..................................................................................................................... 22 3.05 Mail and Deliveries ................................................................................................................ 22 CHAPTER 4 ......................................................................................... 23 Financial Matters ................................................................................................................................. 23 4.01 Budget ................................................................................................................................... 23 4.02 Council Compensation .......................................................................................................... 23 4.03 Financial Disclosure .............................................................................................................. 24 4.04 Council Professional Development and Training .................................................................. 24 4.05 Gift of Public Funds ............................................................................................................... 24 4.06 Fiscal Policies........................................................................................................................ 24 CHAPTER 5 ......................................................................................... 25 Communications ................................................................................................................................. 25 5.01 Council Correspondence ....................................................................................................... 25 LACEY CITY COUNCIL POLICIES-PROCEDURES MANUAL PAGE 1 OF 72 5.02 Public Communication .......................................................................................................... 25 5.03 Public Notices and Legal Publications .................................................................................. 25 5.04 Press Releases ..................................................................................................................... 26 5.05 City Website .......................................................................................................................... 26 5.06 Requesting Council Resolution on Public Issues .................................................................. 26 5.07 Proclamations........................................................................................................................ 26 5.08 Public Records Act ................................................................................................................ 26 5.09 Social Media .......................................................................................................................... 27 CHAPTER 6 ......................................................................................... 28 Interaction with City Staff/Officials ................................................................................................... 28 6.01 City Council Non-participation in Administration ................................................................... 28 6.02 City Council/City Manager Relationship ................................................................................ 28 6.03 City Council/City Attorney Relationship ................................................................................ 28 6.04 Council Roles and Information Flow ..................................................................................... 29 6.05 Dissemination of Information ................................................................................................. 29 6.06 Staff Relationship to Advisory Bodies ................................................................................... 30 CHAPTER 7 ......................................................................................... 31 City Council Meetings ......................................................................................................................... 31 7.01 Meetings ................................................................................................................................ 31 7.02 Public Notice of Meetings and Hearings ............................................................................... 32 7.03 Special Meetings ................................................................................................................... 32 7.04 Executive Session ................................................................................................................. 32 7.05 Agenda Development ............................................................................................................ 33 7.06 Order of Business ................................................................................................................. 34 7.07 Audio and Televised Recordings of Meetings ....................................................................... 36 7.08 General Procedures .............................................................................................................. 37 7.09 Open Public Meeting Act ....................................................................................................... 38 CHAPTER 8 ......................................................................................... 39 Conflicts of Interest, Appearance of Fairness Doctrine, and Liability of Elected Officials ......... 39 8.01 Conflicts of Interest ............................................................................................................... 39 8.02 Liability .................................................................................................................................. 41 CHAPTER 9 ......................................................................................... 42 Parliamentary Procedures.................................................................................................................. 42 9.01 Order of Discussion ..............................................................................................................