Regular Meeting of Council AGENDA Date: 2020.05.26 Location: Council Chambers Time: 7:00 p.m. 413 Fourth Street, Kaslo 1. Call to Order 2. Delegations Nil 3. Addition of Late Items 4. Adoption of the Agenda 5. Adoption of the Minutes a. REGULAR 2020.05.12 b. COW 2020.05.19 6. Committee/Commissions – For Information Nil 7. Committee/Commissions – Recommendations to Council Nil 8. Mayor, Councillor and Staff Reports a. Councillor Reports b. Mayor’s Report c. CAO Report 9. Unfinished Business a. Citizen of the Year 10. Correspondence a. Hendricks Garage Building 2020.05.16 b. AKBLG Resolutions c. Minister Robinson’s May 7 Regional Call d. Old Bowling Green 2020.05.19 e. Child & Youth Care Week 11. Communications for Information a. 2020.05.26 Circulation Package 12. Finance a. Accounts Payable Report 13. Bylaws 14. New Business a. 2020 Spring Recreation Grant b. Village Reopening Plan c. FLO EV Charging Station d. Zincton Expression of Interest e. Housing Needs Assessment Preliminary Report f. Temporary Expanded Service g. 2020 JVH Graduation parade 15. Late Items 16. Public Question Period A maximum of 15 minutes is available for members of the public and media in attendance to ask questions of Council. 17. Closed (in-Camera) Meeting The public is excluded under Sections 90(1) (a), (c), (e) and (j) of the Community Charter regarding labour, land and legal matters. 18. Matters Arising from Closed Meeting 19. Adjourn Regular Meeting of Council MINUTES Date: 2020.05.12 Location: Council Chambers Time: 7:00 p.m. 413 Fourth Street, Kaslo Present: CHAIR: Mayor Hewat Councillors: Knoll, Van Mill (in person) Lang, Leathwood (by videoconference) Staff: CAO Dunlop Regrets: Public: 2 1. Call to Order The meeting was called to order at 7:03 p.m. 2. Delegations Nil 3. Addition of Late Items a. Municipal & Recreation Grants b. Kaslo SAR Informal Parade c. May Pole Celebration Moved, seconded and CARRIED THAT the late items be added to the agenda. 4. Adoption of the Agenda Moved, seconded and CARRIED THAT the Agenda for the 2020.05.12 meeting of Council be adopted as amended with the addition of the late items. 5. Adoption of the Minutes a. REGULAR 2020.04.28 b. SPECIAL 2020.05.05 Moved, seconded and CARRIED THAT the Minutes for the 2020.04.28 Regular Meeting of Council and the 2020.05.05 Special Meeting of Council be adopted as presented. 6. Committee/Commissions – For Information Nil 7. Committee/Commissions – Recommendations to Council Nil 8. Mayor, Councillor and Staff Reports a. Councillor Reports Councillor Knoll reported on the Eco Society meeting. CAO Dunlop and Councillor Knoll will arrange a 90-minute online meeting with Matt Murray from the Eco Society. Councillor Lang reported on attending the Economic Development Committee meeting. Councillor Van Mill reported on his Zoom meetings with the Economic Development Committee, the Kaslo and Area Chamber of Commerce and Factor 5. b. Mayor’s Report Mayor Hewat summarized her written report and noted the 2020.05.11 Economic Development Committee meeting outcomes and her interview with CBC. c. CAO Report CAO Dunlop summarized his written report and answered questions about reopening public toilets and signage. Moved, seconded and CARRIED THAT Council receive the reports. 9. Unfinished Business a. 2019 Audited Financial Statements Moved, seconded and CARRIED 95/2020 THAT the 2019 Audited Financial Statements are received and approved. 10. Correspondence a. 2020.04.24 Health Canada Strategic Policy Branch in reply to 2020.03.02 letter from the Village Moved, seconded and CARRIED THAT the item of correspondence is received for information. b. 2020.04.05 Kaslo Racquet Club RE: Plans to Open DTS Staff directed to reply to the Racquet Club to confirm plans are acceptable. Moved, seconded and CARRIED THAT the item of correspondence is received for information. c. 2020.04.30 Stick and Stone Letter of Support Request Moved, seconded and CARRIED 96/2020 THAT the Mayor endorse the letter of support of the Association of Canadian Cannabis Retailers (ACCRES). 11. Communications for Information a. 2020.05.12 Circulation Package Moved, seconded and CARRIED THAT the Circulation Package for 2020.05.12 is received for information. 2020.05.12 Regular Meeting of Council MINUTES 12. Finance a. Accounts Payable Report Moved, seconded and CARRIED THAT the Accounts Payable report dated May 6, 2020 in the amount of $66,806.84 be received. 13. Bylaws a. Five Year Financial Plan 2020-2024 Moved, seconded and CARRIED 97/2020 THAT the 2020-2024 Five Year Financial Plan Bylaw be adopted. b. Tax Rates 2020 Moved, seconded and CARRIED 98/2020 THAT the 2020 Tax Rates Bylaw be adopted. c. Water Parcel Tax 2020 Moved, seconded and CARRIED 99/2020 THAT third reading of the 2020 Water Parcel Tax Bylaw is rescinded. Moved, seconded and CARRIED 100/2020 THAT the 2020 Water Parcel Tax Bylaw be amended by changing the total actual frontage and total taxable frontage in section 5 to the updated tax roll frontage values. Moved, seconded and CARRIED 101/2020 THAT the 2020 Water Parcel Tax Bylaw is read a third time by content. Moved, seconded and CARRIED 102/2020 THAT the 2020 Water Parcel Tax Bylaw be adopted. d. Amend Sewer Regulation Bylaw #1121, Sewer Specified Area Bylaw #859 and Fees & Charges Bylaw #1249 (Sewer Rates) Moved, seconded and CARRIED 103/2020 THAT third reading of the 2020 Sewer Fees and Specified Area Amendment Bylaw is rescinded. Moved, seconded and CARRIED 104/2020 THAT Schedule ‘L’ to 2020 Sewer Fees and Specified Area Amendment Bylaw be amended as presented. Moved, seconded and CARRIED 105/2020 THAT the 2020 Sewer Fees and Specified Area Amendment Bylaw is read a third time by content. Moved, seconded and CARRIED 106/2020 THAT the 2020 Sewer Fees and Specified Area Amendment Bylaw be adopted. 2020.05.12 Regular Meeting of Council MINUTES 14. New Business a. COVID-19 Response and Recovery Committee Moved, seconded and CARRIED 107/2020 THAT the Terms of Reference for the COVID-19 Response and Recovery Committee of Council be adopted. b. Kootenay Car Share Parking Space Request DTS Staff directed to reply to the Car Share and see if there are other more appropriate locations. Moved, seconded and CARRIED 108/2020 THAT the request from Kootenay Car Share for a dedicated parking space at the northeast corner of A Avenue and Fourth Street is denied. c. Applications for Development Variance Permits i. 331 D Avenue – Raffo/Lynch RE: Interior yard setback for accessory building studio/office addition Moved, seconded and CARRIED 109/2020 THAT Council directs staff to undertake written notification to the owners and tenants of land within 60 metres of the property subject to Application for Development Variance Permit DVP-02-2020 in accordance with the Local Government Act and Village of Kaslo Development Procedures Bylaw No. 1131, of Council’s intention to consider Development Variance Permits DVP- 02-2020 at its regularly scheduled meeting on Tuesday, June 9, 2020. ii. 231 A Avenue – Ferncase RE: Interior yard setback for residential dwelling addition Moved, seconded and CARRIED 110/2020 THAT Council directs staff to undertake written notification to the owners and tenants of land within 60 metres of the property subject to Application for Development Variance Permit DVP-03-2020 in accordance with the Local Government Act and Village of Kaslo Development Procedures Bylaw No. 1131, of Council’s intention to consider Development Variance Permits DVP- 03-2020 at its regularly scheduled meeting on Tuesday, June 9, 2020. 15. Late Items a. Municipal & Recreation Grants Moved, seconded and CARRIED 111/2020 THAT recipients of the Recreation Grants or Municipal Grants for events or programs affected by COVID-19 are hereby given an extension to the end of 2021 to carry out their plans and report back on their use of the funds. b. Kaslo SAR Informal Parade Moved, seconded and CARRIED 112/2020 THAT Council approves the request for an informal parade at 7:00pm on Monday, May 18 and directs staff to coordinate with the organizers. c. May Pole Dance 2020.05.12 Regular Meeting of Council MINUTES Moved, seconded and CARRIED 113/2020 THAT Council approves having a May Pole ribbon display in Vimy Park on Monday, May 18 to honour and continue the longest-running May Pole Dance in North America. 16. Public Question Period Questions about whether tree planting plan RFP has been released. Staff replied that the proposal is still outstanding and will come to Council for approval on May 26. Questions on the Eco Society meeting and reduction in fees. 17. Closed (in-Camera) Meeting Moved, seconded and CARRIED THAT Council now recess and reconvene in-camera with the public excluded under Sections 90(1) (a), (e), (f), (g), and (j) of the Community Charter. The open meeting recessed at 7:57 p.m. The open meeting reconvened at 9:06 p.m. 18. Matters Arising from Closed Meeting Moved, seconded, and CARRIED IC16 THAT the plans for the Taqueria El Corazon patio license of occupation are received; and, THAT Council approves the temporary expansion of the unlicensed area of the patio provided that the owner meets all building permit requirements, provides proof of liability insurance naming the Village as an insured party, and the expansion does not impede pedestrian or vehicular traffic. Moved, seconded, and CARRIED IC17 THAT the Downtown Commercial Temporary LOC “Base fee (b) annual fee per parking stall or 20 linear feet of unmarked public parking frontage rendered unusable by the issuance of the license” in Schedule ‘B’ of the Village Of Kaslo Fees and Charges Bylaw No.