Council Meeting Agenda Members Crs K Mack (Chairperson), D Cameron, A Cohn, G Docksey, A Glachan, M King, J Stuchbery, D Thurley and H van de Ven Staff General Manager Apologies Crs H van de Ven and G Docksey Please be advised that the next Council Meeting will be held in the Council Chambers, AlburyCity Administration Building, 553 Kiewa Street, Albury, Monday 27 May 2019, at 6.00pm, unless preceded by a Public Forum. CM1. Opening Prayer and Acknowledgement of Original Custodians of Our Land.............3 CM2. Recording and Webcasting of Meeting ....................................................................4 CM3. Conflict of Interest Declarations received by the Chair and Disclosure of Political Donations................................................................................................................5 CM4. Apologies................................................................................................................6 CM5. Mayoral Minute .......................................................................................................7 CM6. Action Plans............................................................................................................8 CM6.1. Actions Complete - For Noting Only ...............................................................................8 CM6.2. Actions Awaiting Response from External Parties........................................................9 CM6.3. Actions in Progress........................................................................................................10 CM6.4. Long Term Issues (more than three months) ..............................................................12 CM7. Confirmation of Minutes of Previous Meetings......................................................17 CM7.1. Minutes of the Council Meeting held on Monday 13 May 2019 at 6.00pm ...............17 CM8. Reports from Community Forums..........................................................................27 CM8.1. Nil....................................................................................................................................27 CM9. Notices of Motion/Notices of Rescission...............................................................28 CM9.1. Nil....................................................................................................................................28 CM10. Presentations and Deputations..............................................................................29 CM10.1. Nil....................................................................................................................................29 CM11. Reports/Minutes of Committees and Working Parties ...........................................30 CM11.1. Minutes of the Sustainability Advisory Committee Meeting held on Tuesday 7 May 2019................................................................................................................................30 CM11.2. Minutes of the Companion Animals Advisory Committee Meeting held on Wednesday 15 May 2019 ..............................................................................................37 CM11.3. Minutes of the Sports Albury Advisory Committee Meeting held on Wednesday 13 March 2019 ....................................................................................................................42 CM12. Documents for Sealing ..........................................................................................47 CM12.1. Documents for Sealing ..................................................................................................47 CM13. Officers Reports for Consideration ........................................................................48 CM13.1. March Quarter Budget Review ......................................................................................48 CM13.2. South Albury Active Space Contract No. 19/02157 ....................................................86 CM13.3. Rehabilitation of Existing Sewer Mains Contract No.19/03611 .................................94 CM13.4. Replacement of Valve Pit (RWPS2) Contract No. 17/01335 ......................................99 Agenda - AlburyCity Council Meeting – Monday 27 May 2019 1 AlburyCity - Council Meeting Agenda CM14. Officers Reports for Noting .................................................................................104 CM14.1. AlburyCity Operational Plan Quarterly Update Report March 2019 - Albury 2030...104 CM14.2. Monthly Development Statistics – April 2019 ...........................................................163 CM14.3. Investment Balances - April 2019...............................................................................180 CM14.4. Corporate Health Indicators - March 2019.................................................................189 CM15. Delegates Reports for Noting ..............................................................................198 CM15.1. Nil..................................................................................................................................198 CM16. Notice of Urgent Business...................................................................................199 CM17. Confidential Matters............................................................................................200 CM17.1. Nil..................................................................................................................................200 Note A light meal will be served at 5.15pm, at ‘Charlies on Kiewa’, for Councillors and staff required to attend the meeting. Frank Zaknich General Manager 21 May 2019 Agenda - AlburyCity Council Meeting – Monday 27 May 2019 2 AlburyCity - Council Meeting Agenda CM1. OPENING PRAYER AND ACKNOWLEDGEMENT OF ORIGINAL CUSTODIANS OF OUR LAND Agenda - AlburyCity Council Meeting – Monday 27 May 2019 3 AlburyCity - Council Meeting Agenda CM2. RECORDING AND WEBCASTING OF MEETING In the spirit of open, accessible and transparent government, AlburyCity’s Council and Committee Meetings are video recorded and webcast. By speaking at a Council or Committee Meeting, members of the public agree to being recorded and webcast. AlburyCity accepts no liability for any defamatory, discriminatory or offensive remarks or gestures that are made during the course of the Council or Committee Meeting. Opinions expressed or statements made by individuals are the opinions or statements of those individuals and do not imply any form of endorsement by AlburyCity. Confidential meetings of Council will not be video recorded or webcast. Recordings and webcasts are protected by copyright and owned by AlburyCity. No part may be copied, recorded, reproduced or transmitted without the prior written consent of the General Manager. Any recording or webcast is not, and shall not, be taken to be an official record of AlburyCity or discussion depicted therein. Only the official minutes may be relied upon as an official record of the meeting. An audio recording of the Council or Committee Meeting will be taken for administrative and minute preparation purposes. Agenda - AlburyCity Council Meeting – Monday 27 May 2019 4 AlburyCity - Council Meeting Agenda CM3. CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND DISCLOSURE OF POLITICAL DONATIONS 3.1 Conflict of Interest Declarations Conflict of Interest Declarations received by the Chair to be noted: 3.2 Disclosure of Political Donations and Requirements of the Environmental Planning & Assessment Act 1979 Advice to the Council Meeting The Environmental Planning and Assessment Act 1979, Section 10.4 requires a person submitting planning applications or submissions regarding a planning application, to disclose any reportable political donation and/or gifts to any local Councillor or employee of Council. Reportable political donations include those of, or above, $1,000. The Disclosure Statement forms are available on Council’s website or from the Customer Service Centre and must be lodged in accordance with the Act. The forms are also available at the back of the Chamber during meetings. In dealing with Development Applications, Councillors need to take into account specific matters contained in the Environmental Planning & Assessment Act 1979. Accordingly, the provisions of Section 4.15(1) of that Act are set out in the Council officers report detailing issues to be considered. The Local Government Act 1993, section 375A requires that a division be called whenever a motion for a planning decision is put at a meeting of the council. Planning decision means a decision made in the exercise of a function of council under the Environmental Planning and Assessment Act 1979 including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but not including the making of an order under Division 9.3 of Part 9 of that Act. Agenda - AlburyCity Council Meeting – Monday 27 May 2019 5 AlburyCity - Council Meeting Agenda CM4. APOLOGIES Agenda - AlburyCity Council Meeting – Monday 27 May 2019 6 AlburyCity - Council Meeting Agenda CM5. MAYORAL MINUTE Agenda - AlburyCity Council Meeting – Monday 27 May 2019 7 AlburyCity - Council Meeting Agenda CM6. ACTION PLANS CM6.1. Actions Complete - For Noting Only Item Item No Action Required Responsible Action Taken Officer Draft Honour, CM13.1 That Council: Director Complete. Recognition a. Endorse the draft Honour, Recognition Economic A report detailing and Award