Southeast to West LRT Preliminary Design Stage 1 - Preconsultation Stakeholder Interviews Stage 2 - Community Conversation Meetings March / May 2012 Stakeholder and Public Engagement Process Interim Report Prepared by: AECOM ConnectEd Transit Partnership 10403 172 Street, Suite 220, Edmonton, AB, Canada T5S 1K9 Project Number: 60222337 Date: May 29, 2012 AECOM Southeast to West LRT Preliminary Design Stage 1 - Preconsultation Stakeholder Interviews ConnectEd Transit Partnership Stage 2 - Community Conversation Meetings March / May 2012 Stakeholder and Public Engagement Process Interim Report Statement of Qualifications and Limitations The attached Report (the “Report”) has been prepared by AECOM Canada Ltd. (“Consultant”) for the benefit of the client (“Client”) in accordance with the agreement between Consultant and Client, including the scope of work detailed therein (the “Agreement”). The information, data, recommendations and conclusions contained in the Report (collectively, the “Information”): is subject to the scope, schedule, and other constraints and limitations in the Agreement and the qualifications contained in the Report (the “Limitations”) represents Consultant’s professional judgement in light of the Limitations and industry standards for the preparation of similar reports may be based on information provided to Consultant which has not been independently verified has not been updated since the date of issuance of the Report and its accuracy is limited to the time period and circumstances in which it was collected, processed, made or issued must be read as a whole and sections thereof should not be read out of such context was prepared for the specific purposes described in the Report and the Agreement in the case of subsurface, environmental or geotechnical conditions, may be based on limited testing and on the assumption that such conditions are uniform and not variable either geographically or over time Consultant shall be entitled to rely upon the accuracy and completeness of information that was provided to it and has no obligation to update such information. Consultant accepts no responsibility for any events or circumstances that may have occurred since the date on which the Report was prepared and, in the case of subsurface, environmental or geotechnical conditions, is not responsible for any variability in such conditions, geographically or over time. Consultant agrees that the Report represents its professional judgement as described above and that the Information has been prepared for the specific purpose and use described in the Report and the Agreement, but Consultant makes no other representations, or any guarantees or warranties whatsoever, whether express or implied, with respect to the Report, the Information or any part thereof. The Report is to be treated as confidential and may not be used or relied upon by third parties, except: as agreed in writing by Consultant and Client as required by law for use by governmental reviewing agencies Consultant accepts no responsibility, and denies any liability whatsoever, to parties other than Client who may obtain access to the Report or the Information for any injury, loss or damage suffered by such parties arising from their use of, reliance upon, or decisions or actions based on the Report or any of the Information (“improper use of the Report”), except to the extent those parties have obtained the prior written consent of Consultant to use and rely upon the Report and the Information. Any damages arising from improper use of the Report or parts thereof shall be borne by the party making such use. This Statement of Qualifications and Limitations is attached to and forms part of the Report and any use of the Report is subject to the terms hereof. RPT1-2012-05-29-Setow LRT Public Engagement-60222337.Docx AECOM Southeast to West LRT Preliminary Design Stage 1 - Preconsultation Stakeholder Interviews ConnectEd Transit Partnership Stage 2 - Community Conversation Meetings March / May 2012 Stakeholder and Public Engagement Process Interim Report Distribution List # of Hard Copies PDF Required Association / Company Name Revision Log Revision # Revised By Date Issue / Revision Description Signatures Report Prepared By: Al Parsons Public Involvement Report Reviewed By: Carol Craig, CSLA Public Involvement Lead RPT1-2012-05-29-Setow LRT Public Engagement-60222337.Docx AECOM Southeast to West LRT Preliminary Design Stage 1 - Preconsultation Stakeholder Interviews ConnectEd Transit Partnership Stage 2 - Community Conversation Meetings March / May 2012 Stakeholder and Public Engagement Process Interim Report Table of Contents Statement of Qualifications and Limitations Letter of Transmittal Distribution List page 1. The Public Involvement Plan ....................................................................................................... 1 2. Public Involvement Results to Date (as of May 15, 2012).......................................................... 2 2.1 Stage 1- Pre-Consultation Stakeholder Interviews ........................................................................... 2 2.2 Stage 2: Initiation ............................................................................................................................ 2 2.2.1 Event Process .................................................................................................................... 3 2.3 Area 1: Mill Woods Town Centre to Whitemud Drive ....................................................................... 3 2.3.1 Comments Summary: ......................................................................................................... 4 2.3.2 Outstanding Issues: ............................................................................................................ 5 2.4 Area 2: Whitemud Drive to Argyll Road ........................................................................................... 6 2.5 Area 3: Argyll Road to Strathearn.................................................................................................... 6 2.5.1 Comments Summary .......................................................................................................... 6 2.5.2 Outstanding Issues: ............................................................................................................ 8 2.6 Area 4: Strathearn to City Centre West ........................................................................................... 8 2.6.1 Comments Summary .......................................................................................................... 9 2.6.2 Outstanding Issues: .......................................................................................................... 10 2.7 Area 5: City Centre West to 149 Street.......................................................................................... 10 2.7.1 Outstanding Issues: .......................................................................................................... 12 2.8 Area 6: 149 Street to Lewis Farms Transit Centre ......................................................................... 12 2.8.1 Outstanding Issues: .......................................................................................................... 14 Appendices Appendix A. Public Involvement Plan Appendix B. Highlights of Approved Public Involvement Plan Appendix C. Stage 1 Reports Appendix D. Process and Format for Community Conversation Appendix E. Community Conversation Presentation Appendix F. Community Conversation - Feedback Form Appendix G. On-Line Survey Appendix H. Area 5 Meetings Circular Appendix I. Area 6 Meetings Circular RPT1-2012-05-29-Setow LRT Public Engagement-60222337.Docx AECOM Southeast to West LRT Preliminary Design Stage 1 - Preconsultation Stakeholder Interviews ConnectEd Transit Partnership Stage 2 - Community Conversation Meetings March / May 2012 Stakeholder and Public Engagement Process Interim Report 1. The Public Involvement Plan The Public Involvement Plan was finalized with approval of the City of Edmonton in January 2012 as per Appendix A of this report. A summary of the highlights of the approved Public Involvement Plan is included as Appendix B. The plan was the result of much discussion between the client team and the consultant team to develop an optimum public involvement program that served the perceived high expectations of the general public and key stakeholder groups and individuals and concurrently, serve the needs and constraints of the consultant team and the client. The Concept Plan that specified the corridor, track alignment and station locations for the West to Southeast LRT was approved by City Council in January 2011. The alignment identified in that concept plan was divided into six (6) areas and the public involvement plan has adopted the area breakdown as an organizational structure. Those six (6) areas are: Area 1: Mill Woods Town Centre to Whitemud Drive Area 2: Whitemud Drive to Argyll Road Area 3: Argyll Road to Strathearn Area 4: Strathearn to City Centre West Area 5: City Centre West to 149 Street Area 6: 149 Street to Lewis Farms Transit Centre The Public Involvement Plan involves five stages. These are listed below and include a brief description of the purpose of the stage and the actual timeline to date and proposed timeline for future stages. Stage 1: Pre-Consultation (November - December 2011) o Information sharing & consultation to receive feedback to help identify stakeholders, to assess levels of understanding