File 0550-02-0002 CITY OF POWELL RIVER REGULAR COUNCIL MEETING THURSDAY, MARCH 26, 2020 (7:00 PM) COUNCIL CHAMBERS, CITY HALL (REVISED) AGENDA 1. OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 3.1 Minutes of the Regular Council meeting held March 19, 3 - 8 2020 4. DELEGATIONS 4.1 Ryan Thoms, Manager of Emergency Services, qathet Regional District regarding Emergency Services Update 4.2 Rick Hopper, Director of Operations, Powell River Minor 9 - 29 Hockey regarding Grant-in-Aid Request 5. CORRESPONDENCE 5.1 Letter received March 19, 2020 from the Canadian 30 Federation of Independent Business regarding Supporting Small Business in Light of COVID-19 6. COMMITTEE REPORTS 6.1 Minutes of the Finance Committee meeting held February 31 - 33 27, 2020 7. REPORTS 7.1 Report dated March 26, 2020 from the Chief Financial 34 - 37 Officer regarding Revenue Anticipation Borrowing Bylaw 8. UNFINISHED BUSINESS 8.1 Report dated February 27, 2020 from the Chief Financial 38 - 65 Officer regarding Draft 2 2020-2024 Financial Plan 9. NEW BUSINESS 9.1 2020 Property Tax Deferrals – Councillor Doubt Recommendation: That the City of Powell River request the government of B.C. to review and expand opportunities for deferring 2020 property taxes so that those deferrals are more widely available; and That the City of Powell River request the government of B.C. reduce any fees and interest charged on 2020 property tax deferrals. 10. MOTION TO GO IN CAMERA 11. QUESTIONS 12. ADJOURNMENT Page 2 of 65 DRAFT MARCH 19, 2020 Regular Council Meeting Minutes File 0550-03-0002 CITY OF POWELL RIVER Minutes of the Regular Council Meeting held in the Council Chambers, City Hall on Thursday, March 19, 2020 at 7:00 PM. PRESENT: Mayor D.J. Formosa, Chair Councillor G.W. F. Doubt Councillor C.A. Elliott Councillor M.J. Hathaway Councillor C.A. Leishman (via telephone) Councillor J.G. Palm Councillor R.R.D. Southcott ALSO PRESENT: Russell Brewer, Chief Administrative Officer Chris Jackson, Corporate Officer/Recording Secretary David Brindle, Communications Coordinator Members of the Public Media Representatives 1 OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 1.1 The passing of Colin Palmer - Council sends condolences to his family Update and comments on COVID -19 2 ADOPTION OF AGENDA 2.1 Addition: Item 13.1 Requests for Direction – Short Term Operational and Service Responses to COVID-19 Res 20-45 Moved and seconded that the agenda for the March 19, 2020 Regular Council meeting be adopted as amended. CARRIED 3 ADOPTION OF MINUTES 3.1 Minutes of the Regular Council meeting held March 5, 2020 Res 20-46 Moved and seconded that the minutes of the Regular Council meeting held March 5, 2020 be adopted. CARRIED 4 DELEGATIONS 5 CORRESPONDENCE Page 3 of 65 DRAFT MARCH 19, 2020 Regular Council Meeting Minutes File 0550-03-0002 6 COMMITTEE REPORTS 6.1 Minutes of the Climate Change Mitigation and Adaptation Committee meeting held December 18, 2019 Councillor Leishman provided an overview of the Climate Change Mitigation and Adaptation Committee meeting held December 18, 2019. 6.2 Minutes of the Climate Change Mitigation and Adaptation Committee meeting held January 29, 2020 Councillor Leishman provided an overview of the Climate Change Mitigation and Adaptation Committee meeting held January 29, 2020. 6.3 Minutes of the Committee of the Whole meeting held March 3, 2020 Councillor Palm provided an overview of the Committee of the Whole meeting held March 3, 2020. 7 COMMITTEE RECOMMENDATIONS 7.1 Development Permit 223 and Development Variance Permit 237 Joyce Commons – 4747 & 4753 Joyce Avenue Referred from Committee of the Whole, March 3, 2020 The Chair asked if anyone in attendance wished to provide comment on the proposed variance. No comments were made. Res 20-47 Moved and seconded that Development Variance Permit 237 to vary City of Powell River Zoning Bylaw 2100, 2006, by relaxing the required side setback from 3.0m to 1.8m where abutting R zoned properties for the property located at 4753 Joyce Avenue, legally described as Lot B Block 133 DL 5167 and DL 5306 Plan 8201 (PID 010-223-312) and increasing the maximum lot coverage from 40% to 45% for the property located at 4747 Joyce Avenue, legally described as Lot A Block 133 DL 5167 and DL 5306 Plan 8201 (PID 010-223- 282) be issued; and That Development Permit 223 to facilitate the construction of a mixed-use development at 4747 and 4753 Joyce Avenue be issued subject to receipt of an updated landscape plan and the associated security deposit for the required landscaping to the satisfaction of the Director of Planning Services. CARRIED Mayor Formosa declared a conflict of interest in the next two agenda items as he owns a liquor licence at the nearby Shingle Mill Pub and left the meeting at Page 4 of 65 DRAFT MARCH 19, 2020 Regular Council Meeting Minutes File 0550-03-0002 7:23 pm. Councillor Palm assumed the Chair. 8 PUBLIC HEARING REPORT 8.1 Report of the Public Hearing held March 5, 2020 regarding Zoning Amendment 94 - Marine Avenue -Townsite Brewing Res 20-48 Moved and seconded that the report of the Public Hearing held March 5, 2020 regarding "City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2590, 2020" be accepted. CARRIED 9 ZONING AMENDMENT 94 - MARINE AVENUE - PROPERTY ADJACENT TO TOWNSITE BREWING 9.1 Proposed Bylaw 2590 A bylaw to amend City of Powell River Zoning Bylaw 2100, 2006 Res 20-49 Moved and seconded that "City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2590, 2020" be read a third time and adopted. CARRIED Mayor Formosa returned to the meeting at 7:27 pm and reassumed the Chair. 10 AMENDMENT RELATED TO HOUSEKEEPING UPDATE OF ZONING BYLAW 10.1 Draft Bylaw 2597 A bylaw to amend City of Powell River Zoning Bylaw 2100, 2006 Res 20-50 Moved and seconded that "City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2597, 2020" be read a first and second time; and That "City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2597, 2020" proceed to Public Hearing and that staff be directed to schedule the Public Hearing and give Notice in accordance with Section 466 of the Local Government Act. CARRIED 11 PARKS, RECREATION AND CULTURE FEES AND CHARGES BYLAW 11.1 Proposed Bylaw 2589 Page 5 of 65 DRAFT MARCH 19, 2020 Regular Council Meeting Minutes File 0550-03-0002 A Bylaw to establish fees and charges for the use of city facilities and services offered by the Parks, Recreation and Culture Department Res 20-51 Moved and seconded that "City of Powell River Parks, Recreation and Culture Fees and Charges Bylaw 2589, 2020" be adopted. CARRIED 12 UNFINISHED BUSINESS 13 NEW BUSINESS 13.1 Requests for Direction – Short Term Operational and Service Responses to COVID-19 Res 20-52 Moved and seconded that Council of the City of Powell River, acting in good faith and in consideration of the well-being and interests of the municipality and its community, instructs and delegates operational and administrative decisions to the Chief Administrative Officer (CAO) for matters that are urgent and require immediate attention in order to facilitate flexible, responsive and improved services to the community related to Public Health Officer orders; for those matters that require bylaw amendment, policy revision or other resolutions of Council, the CAO will bring these forward to the next Council meeting. CARRIED Res 20-53 Moved and seconded that Council instructs the Fire Chief that, in accordance with the "Powell River Residential Backyard Burning Bylaw No. 1931, 2001": Section 3 b) and 7c), open burning is prohibited, and a burning ban period is in effect from April 1 to 30 inclusive; Section 7 b) and c), all burning permits already issued are now cancelled; and Burning permit fees be refunded to applicants. CARRIED Res 20-54 Moved and seconded that Council not enforce section 7(a) of the “Garbage Collection Bylaw 2144, 2007” for the first two garbage bags per single family household for each scheduled collection run. CARRIED Res 20-55 Moved and seconded that Council provides free ridership on the City Transit System from now to May 30, 2020 and instructs staff to implement social distancing measures on City buses by providing rear door boarding. CARRIED Res 20-56 Page 6 of 65 DRAFT MARCH 19, 2020 Regular Council Meeting Minutes File 0550-03-0002 Moved and seconded that Council instructs staff to work with Lift Community Services on the temporary leasing of sites at Willingdon Beach Campsite for the purpose of providing temporary accommodation to residents who do not have shelter, or facilities to wash and prepare food. CARRIED Res 20-57 Moved and seconded that meeting schedules are revised from now to the end of summer, such that: All Committee of the Whole meetings up to the end of August are cancelled; All Finance Committee meetings up to the end of August are cancelled; and In addition to existing Council meetings, new Council meetings are added such that a Council meeting is scheduled for every Thursday at 7:00 pm in Council Chambers at City Hall. Res 20-58 Moved and seconded that the main motion be amended by inserting the following at the end of the motion: “with the exception of the last Thursday of each month when there is a conflict with the qathet Regional District Board meeting, and when such a conflict occurs the Council meeting for that week will be held Wednesday”. CARRIED Res 20-59 The main motion, as amended, was considered: That meeting schedules are revised from now to the end of summer, such that: All Committee of the Whole meetings up to the end of August are cancelled; All Finance Committee meetings up to the end of August are cancelled; and In addition to existing Council meetings, new Council meetings are added such that a Council meeting is scheduled for every Thursday at 7:00 pm in Council Chambers at City Hall, with the exception of the last Thursday of each month when there is a conflict with the qathet Regional District Board meeting, and when such a conflict occurs the Council meeting for that week will be held Wednesday”.