AIRPORT COMMITTEE AGENDA Tuesday, June 13, 2017 - 2:00 PM Conference Room A, City Hall, 169 SW Coast Highway, Newport, Oregon 97365 The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired, or for other accommodations for persons with disabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, City Recorder at 541.574.0613. The agenda may be amended during the meeting to add or delete items, change the order of agenda items, or discuss any other business deemed necessary at the time of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 3.A May 9, 2017 draft minutes May 9 2017 draft minutes.pdf 4. DISCUSSION/ACTION ITEMS 4.A Master Plan update with guest Corley McFarland, President, Precision Approach Engineering 4.B Eclipse Eclipse memo.pdf 1 4.C Fuel policy Fuel policy admin.pdf 4.D Capital Improvement Projects (CIP) CIP Memo.pdf Plan A CIP.pdf Plan B CIP.pdf 5. OPERATIONS REPORT 5.A May Operations report Ops report.pdf 6. COMMITTEE COMMENTS 7. PUBLIC COMMENTS 8. DEVELOP NEXT AGENDA 9. ADJOURN 2 May 9, 2017 2:00 PM Newport, Oregon The City of Newport Airport Committee met on the above date in Conference Room A, Newport City Hall. In attendance were: Committee members Jeff Bertuleit (chair), Susan Reese, Ralph Busby, Terry Buggenhagen, Jim Shaw, and Ken Brown; Mark Watkins was not able to attend. Also in attendance: Airport Director Lance Vanderbeck, Public Works Engineering staff Melissa Román, and Committee staff Bob Fuller (Public Works). City Manager Spencer Nebel did not attend due to budget meetings. 1. The meeting was called to order by committee chair Bertuleit at 2:00 PM. 2. Roll Call 3. Approval of Minutes: Motion was made and seconded to approve the draft minutes from the April 11, 2017 meeting. The motion passed on a unanimous voice vote. 4. Discussion/Action Items A. Water and sewer service to the airport: Vanderbeck said he met with City Manager Spencer Nebel, Public Works Director Tim Gross, and Community Development Director Derrick Tokos last week to discuss issues surrounding improved water and sewer service to the airport. Urban Renewal funds are a possibility, but the population density is low in this area and that could be an issue. Costs involved include pump stations that would be needed for both services; estimated costs run from $1M for water service to $6M for sewer service. B. Fuel policy: Committee members were to bring further comments and suggestions to today’s meeting. Buggenhagen reiterated his comment that the policy as written is headed in the right direction and said the policy needs to be solidified, then the committee can make a recommendation and send to City Council. C. Executive summary for the Comprehensive Plan: Román said the committee should focus on the goals as outlined in the summary. Bertuleit made several suggestions to change verbiage, and Román noted the suggestions in her document for later review with Derrick Tokos, Community Development Director. Busby asked if parking was addressed in the plan; he said he did not see mention of it. Román will talk with the consultant for clarification. A discussion ensued regarding the advantages/disadvantages of C-I v. B-II 3 classification for the airport. The C-I classification is based on the FAA’s traffic forecast for the long-term; Busby was concerned about the expense involved in the C-I process. He further noted he could not support the plan if the C-I classification is included. Román said the plan is behind schedule, and the City Manager plans to submit the plan to City Council at the June 5th meeting and would like the committee’s recommendations before that. The consensus of the committee was to not make any recommendation at this time; the plan needs to address parking and also the runway shortening proposal. The committee agreed the majority of the summary is agreeable except as noted above, especially the C-I designation issue. The committee agreed to postpone any further action until the June 13, 2017 meeting. 5. Operations report: Vanderbeck reviewed the monthly operations report (included in packet). The power point demonstrations noted on the agenda were precluded by time constraints. 6. Committee comments a. Bertuleit suggested dropping the price of Avgas below $5/gallon. b. Bertuleit requested Vanderbeck contact Kenmore Air regarding air service. 7. Public comments: None 8. Develop next agenda: Move ahead on the Master Plan, research on the water and sewer service issue, and any response from Kenmore Air. 9. The meeting was adjourned at 3:50 PM. 4 City of Newport Airport Memo To: Airport Committee From: Lance Vanderbeck Date: 6/6/17 Re: Eclipse Camping Event Esteemed members of the airport committee, I have encountered a few challenges for the proposed camping event that will need some considered. The City would also like to extend the offer to the Newport Oregon OPA Chapter to take over the planning, running, and overseeing of the proposed camping event. And the City of Newport is offering to splitting any proceeds. First challenge is dry camping for tents is more difficult to plan for than RV and Trailer camping. Examples are water for washing camp dishes and drinking, restrooms, and trash. The camp ground for the Port of Newport is offering dry camping to RV and trailers, and also has restrooms, showers, trash within walking distance of the dry camping area. The Port is also hiring security to watch over the event while campers are on sight. I contacted T&L septic for port-a-potty information. Unfortunately, they do not have port-a- potties available for rent during that time. But if they did, it is $150 per unit. Each unit will service 10 people for 40 hours. Looking at the available camping area we may be able to offer 40 tent sites. The Port of Newport is charging $80 per night with a two-night minimum stay. If campers only stay two nights that is $6,400. Assuming the average number of people per camp site at 3; that equals 120 people. It would take 12 port-a-potties at the minimum, 24 to cover the full 4-day event. It is not that the port-a-potties could not continue to be used, but the re-stocking of toilet paper and hand sanitizer. There would also need to be several hand washing stations too. The cost for only the 12 port-a-potties is $1800, not including the hand washing station. I have already arranged with Thompson’s for a dumpster to be placed out front at $140. Which is not a big expense, but signage will need to be posted of what can go in the dumpster. 5 Next consideration is a camp host. Camp host would handle all camper issues, answer camper’s questions, makes sure rules are followed; really monitoring the campers, and will be on sight 24-hrs a day for the full time the event is happening. I don’t not have staffing leaves to properly do this and I still have an airfield and FBO to keep open too. I am not sure if a volunteer would be able to do this for free. But normally camp hosts are paid or like the Port of Newport does hires extra security to monitor the event. With 120 unsupervised people that will be on airport property for four straight days’ raise security and safety concerns for the airfield. I also contacted Derrick Tokos about any permitting that is needed for the event. And this would fall into the special event permitting category. One option that I think we may want to consider is dry camping for RV’s and Trailers only, or a day of event parking for viewing only. We would need a few extra port-a-potties which the City has pre-ordered months ago and may be willing to spare two for the airport. Thank you for your time, Lance Vanderbeck City of Newport Airport Director 6 2 CITY OF NEWPORT, OREGON ADMINISTRATIVE POLICY Subject: Fuel pricing policy for Newport Municipal Airport Effective Date: TBD Issued by: Lance Vanderbeck Purpose to outline procedures for aviation fuel pricing at Newport Municipal Airport. __________________________________________________________ Scope This policy applies to City of Newport aviation fuel pricing. __________________________________________________________ Policy It is the policy of the City of Newport’s owned & operated FBO to follow best practices pricing aviation fuel in a competitive range that does not burden the Citizens and produces profit for the City of Newport. __________________________________________________________ Objectives 1. Providing operating revenue for the Newport Municipal Airport. 2. Keeping aviation fuel pricing competitive with the local area airports with in a 60-mile radius of Newport on Airnav.com. 3. Maintain a discount program for bulk fuel orders and contract fueling. 4. Changing prices promptly on signage, point of sales machine, Self-serve point of sales machine, and FBO cash register to reflect new fuel prices. ___________________________________________________________ Procedures When new fuel loads are received at Newport Municipal Airport the Airport Director will review the price per gallon paid by the City and price the fuel selling price accordingly with surrounding local markets. You can’t determine the price we pay, although that would be nice! Fuel pricing for the local area will be found on Airnav.com and pricing 7 will be set according to need and demand of the Airport; and not to be sold for less than $0.75 cents above per gallon fuel load purchase price and no more than $2.00 above per gallon fuel load purchase price according to the last fuel prices paid by the airport.