AGENDA OF THE CITY COUNCIL WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, APRIL 9, 2019 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: 1. Consider Change Order No. 4 – Wastewater Interconnect Project – Steve Emery 2. Update on Regional Market Capture Committee – Paul Gorte 3. Consider Proposed Special Use Vehicle Ordinance – Ron Galstad ADJOURN: Upcoming Meetings Regular Council Meeting – Tuesday, April 16, 2019 – 5:00 PM – Council Chambers Work Session – Tuesday, April 23, 2019 – 5:00 PM – Training Room Regular Council Meeting – Tuesday, May 7, 2019 – 5:00 PM – Council Chambers Work Session – Tuesday, May 14, 2019 – 5:00 PM – Training Room Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 AGENDA ITEM #__________1 Request for Council Action Date: April 4, 2019 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council Members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc Demers Cc: File From: David Murphy RE: Change Order No. 4 – Wastewater Interconnect Project Background: Change Order No. 4 as part of the Wastewater Interconnect Project is the final Change Order for this project. A description of each of the seven (7) change order items is included on the Change Order Form (EJCDC C-941) along with an itemized cost breakdown for each of the items attached. Project Cost Summary: Original Contract Price: $5,469,157.05 Project Contingencies (5%): $273,457.85 Change Orders No. 1 – 3 (Proposal No. 1): $186,400.18 Change Order No. 1 – (Proposal No. 2): $10,956.83 Change Order No. 4 – (Proposal No. 1): $63,317.29 Total Change Orders: $260,674.30 Funding Change Orders will be funded through PFA Loan / Grant Recommendation: Approve Change Order No. 4 Enclosures: Change Order No. 4 (EJCDC C-941) Itemized Cost breakdown 2 3 4 Change Order No. 4 2015 City Project No. 1 Wastewater Interconnect 20' Self Supporting Tower & Hardware TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Furnish & Install 20' Self supporting tower & Hardware LS 1 $ 7,558.00 $7,558.00 RIGHT CHOICE ELECTRIC MARKUP (5%) $377.90 ICS COST OF WORK FEE $240.00 SUBTOTAL SUBCONTRACTORS $8,175.90 RJ ZAVORAL MARKUP (5%) $408.80 TOTAL COST (TOWER AND HARDWARE) $8,584.70 Radio, Antennae, Cable, Lightening Arrestors and Connectors TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Furnish and Install Radio, Antennae & Misc Components LS 1 $ 4,532.00 $4,532.00 RIGHT CHOICE ELECTRIC MARKUP (5%) $226.60 ICS COST OF WORK FEE $240.00 SUBTOTAL SUBCONTRACTORS $4,998.60 RJ ZAVORAL MARKUP (5%) $249.93 TOTAL COST (TOWER AND HARDWARE) $5,248.53 Electrical Receptacle for Wastewater Sampler TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Add Electrical Receptacle LS 1 $ 289.96 $289.96 RIGHT CHOICE ELECTRIC MARKUP (15%) $43.49 SUBTOTAL SUBCONTRACTORS $333.45 RJ ZAVORAL MARKUP (5%) $14.50 TOTAL COST (ELECTRICAL RECEPTACLE) $347.95 Topsoil Borrow (Golf Coarse) TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Furnish & Install Topsoil CY 108 $ 18.00 $1,944.00 TOTAL COST (TOPSOIL BORROW) $1,944.00 Exhaust Fan TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Exhaust Fan LS 1 $ 43,792.11 $43,792.11 TOTAL COST (EXHAUST FAN) $43,792.11 5 Install Rock Check TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Rock Check LS 1 $ 700.00 $700.00 TOTAL COST (Rock Check) $700.00 Sanitary Sewer Service TOTAL DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT Sanitary Sewer Service LS 1 $ 2,700.00 $2,700.00 TOTAL COST (Sanitary Sewer Service) $2,700.00 TOTAL CHANGE ORDER NO.4 $63,317.29 PROJECT CONTINGENCIES (5%) $273,457.85 CHANGE ORDER NO. 1 - 3 (Proposal 1) $186,400.18 CHANGE ORDER NO. 1 (Proposal 2) $10,956.83 REMAINING CONTINGENCY BALANCE $12,783.55 6 AGENDA ITEM #_______2 Request for Council Action Date: April 9, 2019 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers. Cc: File From: Economic Development Director RE: Regional Market Capture Committee On March 28 Barry Wilfahrt of the Chamber met with Mayor Gander, the City Administrator, and the Economic Development Director regarding retailing in the greater Grand Forks area. To address the issue, the Chamber is coordinating a Regional Market Capture Committee. East Grand Forks has not been immune to closures, as Dollar General and Shopko are leaving the City. In addition, there are other properties potentially developable for new commercial uses. The work will address retail and service uses and opportunities, entertainment uses and opportunities, leakage, and geo-fencing. The City needs to be prepared and have access to information that will allow it to deal with closures, etailing, and local commercial opportunities. The information provided by the work will enhance the City’s ability to deal with current and future retailing. The City participated in a similar study several years ago. The Chamber is seeking contributions from organizations that will benefit from the results of the study. The entire study will cost about $100,000. Anticipated participants include the Chamber, the City of Grand Forks, the Convention and Visitors Bureau, the Grand Forks Regional EDC, and the EDA. The Chamber asked for an EDA contribution of $10,000 split over 2 years at $5,000 per year. The 2019 request, in conjunction with the funds reserved for social media, will use most of the money in the line item in the approved budget. The Director will control expenditures in other parts of the budget to keep expenditures within the amount authorized by the City Council. This item is informational for the City Council. The EDA believes that the Council should be apprised of actions taken by the EDA to improve the economic condition of the City. The EDA approved the expenditure at its Special Meeting held on April 2. - 1 - 7 AGENDA ITEM #_______3 Request for Council Action Date: 4/5/19 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers. Cc: File From: Admin Office RE: Proposed Update to Special Use Vehicle Ordinance Attorney Galstad has drafted a special use vehicle ordinance for Council to review. This has come up because of the inquiries staff has received from residents asking to drive their side-by-sides around town. Staff is asking for direction from the Council on the proposed ordinance, if there is anything that should be changed, added, removed, etc. We have received comments from a few different people and are as follows and it includes information from Corporal Lampi from Grand Forks: From: Taylor Sand <[email protected]> Date: February 14, 2019 at 10:18:49 AM CST To: "[email protected]" <[email protected]> Subject: OHV Ordinance Hello Mr. Olstad, I live in Grand Forks but often travel to East Grand Forks for movies, dining, shopping and snowmobile riding before I sold my snowmobile. I have been following the news coverage in regards to East Grand Forks considering the use of UTVs and ATVs on city streets. Grand Forks already allows UTVs on all city streets, but ATVs haven't been allowed. I have reached out to the City of Grand Forks to see if they would allow ATVs on the road like they do with UTVs and am awaiting a reply. In North Dakota, I know of two cities which already allow both ATVs and UTVs on city streets, which is Williston and Fargo. There are probably others but those are the two that I'm aware of. When I reached out to the City of Fargo in regards to their requirements for ATVs and UTVs, they replied with " it must be registered and insured. The driver is required to have a ND ID and follow the rules of the road. If the atv can’t achieve 35 mph, they aren’t allowed on streets where the speed limit is 35. Single seat ATVs and multi-seat (side by side) UTVs can be driven as long as they have the minimum safety equipment required of on street motorcycles such as headlights, brake lights, horn, at least one mirror, proper display of registration, insurance. Even though they have 4-wheels they are considered motorcycles due to their “open” design." I believe that if Grand Forks and East Grand Forks allowed both UTVs and ATVs along with sharing the same or similar requirements, it could increase traffic and spending between our two cities. - 1 - 8 Sincerely, Taylor Sand Second Email Hello Megan, We have not had any issues as of late due to the winter time. The only call we really had was a crash at Demers and Washington Street and that was before the final ordinance was passed allowing UTV use anywhere in the city. That crash happened when it was on a restricted road at the time. Since the new ordinance allowing UTV travel anywhere in the city there hasn’t been any issues. These machines have safety equipment built in and when they have the equipment that we specify in our ordinance I think EGF would be just fine.