X X X X X X X X X X X Picnics And Barbecues Oatlands Historic House and Gardens Let us cater your Picnics Amphora Catering is all about next event! We BBQ’s and Picnics! Our dry rubs, amake picnic and juicy marinades and traditional BBQ planning, sauces are all created using our easy, affordable own signature recipes which will and fun with our have you licking your fingers! Fresh and locally sourced* meats unique packages Amphoraand produce are the secret to our for summertime summer BBQ favorites! picnics, BBQS, Relax, sip a cool iced tea, and let family reunions and our Master Grill Chefs, company events “Take the Heat!” X X X BBQX X a GENERAL X X X X X X X X X X X INFORMATION Picnics And Barbecues Amphora Catering is a full service caterer. The menus featured are some of our favorites for your picnic or BBQ event. We are happy to design a menu that incorporates your style, taste and budget. PRICING For pricing, please inquire for a custom quote. STAFFING Service staff is recomended and required for all events with 60 guests or more Our Staff will be responsible for the full set up of food and beverage, preparation or grilling of food on site where applicable, maintenance of buffet, as well as a full breakdown and trash removal. All food service equipment is included in the staffing fee. Personnel costs will be dependent upon final menu and logistics for your event. An Event Supervisor will be required at each event. BEVERAGE SERVICE Amphora Catering is happy to provide alcohol for your event or serve the alcohol you purchase with one of our licensed bartenders. RENTALS Tenting is available for your event. Each menu is inclusive of tent pricing for 100 guests. Amphora will provide you with additional tent quotes and a size recommendation tailored for your event. We can also provide additional pricing for picnic or banquet style tables and other rental option. Outside rentals are prohibited. PLANNING X X X X X X X X X X X GUIDE Picnics And Barbecues Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats Here are Some Suggestions That will Help with Your Picnic and BBQ Planning • Variety is integral for your guests’ satisfaction. Consider meat, seafood, poultry selections, fresh vegetables and fruit flavors of the season. • Beverage selections are an opportunity to surprise guests, enhance a theme or incorporate the fresh fruits of the season. Alcohol can be included and provided by you from your favorite winery or brewery, or choose from Amphora’s extensive selection of domestic and imported beer and wines. • Decide on a target budget. This parameter will allow us to help you decide on what to spend on entertainment, food, space and length of time for rentals. • Get the word out about your event by utilizing any channels of communication available. Let your guests know when, where and why to come to this year’s picnic or BBQ. • Above all, consult with your Amphora Catering Event Designer. We have complimentary custom invite templates that you can use for your event. We are here to answer all of your questions and guide you in your event planning process every step of the way! PLANNING X X X X X X X X X X X GUIDE Picnics And Barbecues Picnics Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats A Few Questions for You to Consider • Do you have a particular theme in mind for your upcoming BBQ or Picnic? • Do you wish to incorporate any cultural traditions or favorite flavors of the season? • Do you or any of your guests have any dietary restrictions such as vegan or vegetarian, gluten sensitivity or allergies? • What can we add to enhance your guests overall experience? • Ice cream sundae bar, fresh popped popcorn, amusements or entertainers? See our insert for additional options and inquire for pricing and availability on your selected date. Three Months Before Your Picnic or BBQ • Select and Book your event space with Oatlands Plantation. • Contact Amphora Catering to hold your date and discuss menu ideas and total event budget. • Secure your date and estimated guest count with a 10% catering deposit or terms application. Secure your venue. • Send out a “save the date” memo internally. • Consider entertainment ideas at this time. This is a great time to take advantage of your guests to lead organized games, contests or consider supporting a charity. Here are some suggestions: • Team sports: softball, volleyball, tug-of-war, mini-golf, Frisbee • Contests: dunk tank, talent contests • Fundraisers for a worthy cause: pie in the face, tournaments, feats of strength and coordination (potato sack race, three-legged races, team relays • Miscellaneous: Employee recognition, “best of” awards Consider offering prizes to up the ante! A great way to do this is decide on items people will enjoy with company logos like Tshirts, sports bottles or bags etc. Other no cost options are premier parking spaces, extended lunch etc. PLANNING X X X X X X X X X X X GUIDE Picnics And Barbecues Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats Two Months Before Your Picnic or BBQ • Contact your Amphora Catering Event consultant to Finalize all main and side dishes. • Decide on beverages and entertainment so Amphora can finalize with any vendors. • Send out invitations. If possible, consider adding it to the company newsletter. • Final Balance is Due to Oatlands Plantation (60 Days Prior to Event Date). One Month Before Your Picnic or BBQ • Gather any volunteers and hand out their assignments. Keep a list of who will do what—including backups. Get their contact information. Consider a volunteer to take memorable photos. • Remind guests for final RSVP due 2 weeks before event. Two Weeks Before Your Picnic or BBQ • Contact Amphora Catering with a final guest count. • Pay your event balance as applicable. ALL ABOUT X X X X X X X X X X X OATLANDS Picnics And Barbecues Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats Oatlands is a the Perfect Venue for Your Picnic and BBQ Celebration! A stately mansion, beautiful rolling farmland, exquisite gardens, a repository of more than 200 years of American history and culture – all of these can be found at Oatlands Historic House and Gardens near Leesburg, Virginia. Enjoy a relaxing picnic feast or kick it up a notch with a fun filled BBQ Oatlands is a truly unique venue that is the perfect location for picnics, parties, receptions, outdoor corporate events, meetings, theme events, team building and much more! Standard Picnic Times: 11:00 AM to 3:00 PM. For additional time slots, please contact Oatlands for availability. Additional hours can be added onto your time slot at an additional cost. Oatlands Attractions for Your Enjoyment: Enjoy tours of a formal terraced garden and grounds graced by tree canopies. See nineteenth century architecture in the walls, garden dependencies, bank barn and greenhouse. Property Rental Pricing • Up to 100 Guests. • The Carriage House Field is ideal for small to mid-size events and the Equestrian Field accommodates larger groups for outdoor events or company picnics. Rental fees for non-wedding events are based on the number of guests and duration of use and start at *$1,000. Prices include in-field electrical hook-up. Tent and equipment rentals not included. Contact Oatlands for Questions Pertaining to Property Rentals. * PRICES SUBJECT TO CHANGE Policies X X X X X X X X X X X Picnics And Barbecues Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats Onsite Policies • No Pets Please • No Outside Food or Beverage • Please Do Not Remove Food or Beverage from Picnic Grounds Oatlands Promotes Responsible Drinking • Guests Must be 21 Years or Older to Consume Alcohol; Please Bring a Valid I.D. • Oatlands Reserves the Right to Restrict or Limit Alcohol Served • Alcohol Service Closes One-Hour Before End of Your Event Weather Policy • Our Picnics Take Place In Rain or Shine Cancellation Policy • Parties are Required to Submit a 50% Non-Refundable Deposit Upon Booking Event Date • Final Venue Balance Due 60 Days Prior to Event Date ALL ABOUT X X X X X X X X X X X OATLANDS Picnics And Barbecues Oatlands : Picnics and Barbecues Summertime Picnics Family reunions Company retreats Oatlands Historic House and Gardens 20850 Oatlands Plantation Lane Leesburg, VA 20175 Telephone: 703.777.3174 Fax: 703.777.4427 Oatlands is located six miles south of Leesburg on Route 15, approximately 45 miles from Washington, DC From DC/Arlington I-66 West to Exit 67 (Dulles Airport) to 267 West (toll road) to Leesburg. Exit 1A then second right (15 South Warrenton). Oatlands’ front gates are five miles on the left. From Fairfax Route 50 to Route 15 North at Gilbert’s Corner. Turn right (north). Oatlands’ front gates are six miles on the right. From Baltimore, Frederick I-70 West to Frederick. Route 15 South to Leesburg Route 15 bypass to 15 South Warrenton. Oatlands’ front gates are five miles on the left. REntals X X X X X X X X X X X Picnics And Barbecues Summertime Picnics Family reunions Company retreats SAMPLE RENTAL PRICES (Exclusive to Oatlands) Chair Rentals* $1.85 Each Basic White Non-Padded Folding Chair $3.15 Each White Padded Folding Chair Table Rentals* 5’ Round Tables -- $10.25 Each 6’ x 30” Banquet Tables -- $7.95 Each 8’ x 30” Banquet Tables -- $8.95 each Various Picnic Table Selections are Available* Full Service Rentals inclusive of picnic and BBQ linens, napkins, flatware, china and stemware are also available * Tent Rental Options * 40’ x 40’ -- $880.00 40’ x 60’-- $1320.00 40’ x 80’ -- $1760.00 20’ x 20’ -- $220.00 ($.55 Per Square Foot) * Inquire for Additional Options and Pricing.