Minutes of the Ordinary Meeting of Council Wednesday 23 May 2018 4.00pm Council Chambers 209 Comur Street, Yass Minutes of the Ordinary Meeting of Council held on 23 May 2018 Table of Contents 1. Prayer ................................................................................................................................ 2 2. Apologies ........................................................................................................................... 2 3. Declaration of Interest/Disclosures ..................................................................................... 2 4. Confirmation of Minutes ..................................................................................................... 3 5. Mayoral Minute .................................................................................................................. 4 5.1 Mayoral Minute - Barton Highway - RMS Industry Briefing ................................................................ 4 6. Director of Planning Reports ............................................................................................... 5 6.1 Bango Wind Farm - Community Enhancement Scheme ...................................................................... 5 6.2 Development Application No 5.2018.31.1 - Small Bar License, 15 Queen Street, Binalong ....................................................................................................................................................... 5 6.3 Development Application No 5.2018.18.1 - Dental Surgery, 40 Middle Street, Murrumbateman ....................................................................................................................................... 7 6.4 Weed Management Arrangements......................................................................................................... 7 6.5 Assessment Panels: Yass Valley Grant Programs .................................................................................. 8 7. Director of Engineering Reports ........................................................................................... 8 7.1 Bus Shelter Construction .......................................................................................................................... 8 7.2 Murrumbateman, Bowning, Bookham and Binalong Flood Study - Tender YVC/ASS/10.2018 ....................................................................................................................................... 8 7.3 Murrumbateman BMX Track Update ........................................................................................................... 9 7.4 Drainage Concerns Browne Street Yass ........................................................................................................ 9 8. Director of Finance & Corporate Reports ............................................................................................. 10 8.1 2018/19 Operational Plan (including Making of the Rates)........................................................................ 10 8.2 Q3 Quarterly Budget Review Statement 2017/18 ...................................................................................... 11 8.3 Investment and Borrowings Report ............................................................................................................ 11 8.4 Councillor Fees 2018/19 ............................................................................................................................. 12 9. General Manager Reports ................................................................................................................... 12 9.1 Governance and Finance Committee ......................................................................................................... 12 10. Notice of Motion ................................................................................................................................... 3 10.1 Wind Turbines in Yass Valley ........................................................................................................................ 3 11. Questions with Notice ......................................................................................................................... 13 11.1 Questions on Notice - Cr G Frost ................................................................................................................ 13 12. Minutes and Recommendations of Council Committees ..................................................................... 14 12.1 Minutes of the Traffic Management Committee held on 2 May 2018 ....................................................... 14 13. Confidential Matters ........................................................................................................................... 16 13.1 Murrumbateman, Bowning, Bookham and Binalong Flood Study - Tender YVC/ASS/10.2018 ........................................................................................................................................ 16 This is page 1 of 18 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 23 May 2018 Open Forum Presentations to Council – Items on the Meeting Agenda 6.2 – Development Application No 5.2018.31.1 – Small Bar License, 15 Queen Street, Binalong Nick Arokiaswamy Jan Giles – Applicant Adrian Sykes – Applicant 7.4 – Drainage concerns Browne Street, Yass Dennis Pollack Notice of Motion – Wind Turbines in Yass Valley Noelene Hazell Jim Field John McGrath Jackie Groom Robyn Winterflood Paul Regan David Sainsbury Barbara Folkard Council Meeting - The Mayor declared the meeting open at 4.51 pm. Present Councillors Rowena Abbey, Mayor, in the chair, Cecil Burgess, Geoff Frost, Nathan Furry, Allison Harker, Jasmin Jones, Michael McManus, Mike Reid and Kim Turner. Also present were the General Manager – David Rowe, Director of Planning – Chris Berry, Interim Director of Engineering – Steven Beasley, Director of Finance & Corporate – Sharon Hutch and Corporate Planning & Executive Support Officer – Shirree Garland. 1. Prayer 2. Apologies Nil 3. Declaration of Interest/Disclosures Councillor M McManus declared a non-significant, non-pecuniary conflict of interest in the Notice of Motion Wind Turbines in Yass Valley and stated that he believed that his interest would not preclude him from voting Reason: Councillor McManus declared an interest as he is employed by Transgrid who connect most wind farms in NSW to the network. This is page 2 of 18 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 23 May 2018 Councillor Burgess declared a pecuniary interest in the Bango Wind Farm – Community Enhancement Scheme and stated that he believed that his interest would preclude him from voting. Reason: Councillor Burgess declared a pecuniary interest as a neighbouring property may be entering into a financial arrangement with the proponent. Councillor Jones declared a non-pecuniary, non-significant interest in development Application No 5.2018.18.1 – Dental Surgery, 40 Middle Street, Murrumbateman and stated that she believed her interest would not preclude her from voting. Reason: Councillor Jones declared an interest as the dentist is the one she attends. MOTION RESOLVED that Item 10.1 Notice of Motion Wind Turbines in Yass Valley be brought forward and dealt with following confirmation of the minutes. (McManus/Harker) 79 FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner AGAINST: Nil 4. Confirmation of Minutes RESOLVED that the minutes of the Ordinary Council Meeting held on 26 April 2018 covered by page numbers 3-11 inclusive and resolution numbers 58-78 inclusive, copies of which had been circulated to all Councillors, be taken as read and confirmed. (Turner/Furry) 80 FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner AGAINST: Nil 10. Notice of Motion 10.1 Wind Turbines in Yass Valley Councillor Geoff Frost has given notice that at the Ordinary Council Meeting on 23 May 2018, he will move the following motion. RESOLVED Council opposes in principle the siting of new industrial wind turbines in Yass Valley. (Frost/Turner) 81 FOR: Councillors R Abbey, G Frost, A Harker, J Jones and K Turner AGAINST: Councillors C Burgess, N Furry, M McManus and M Reid Note: Notice of a Rescission Motion was received on Thursday 24.06.2018 that will be considered at the next Council meeting scheduled for the 27.06.2018 This is page 3 of 18 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 23 May 2018 FORESHADOWED MOTION 1. That Yass Valley Council remain impartial to any permissible development and that we continue to judge all applications on their merits 2. That Yass Valley Council continues to work in the best interests of the whole community. 3. That Council put out a survey to the community (McManus/ MOTION RESOLVED that Council reconvenes for a special workshop to determine appropriate wording to present to the State Government on its position on industrial wind turbine farms which will come back to Council for a vote. (Jones/Turner) 82 FOR: Councillors R Abbey, C Burgess, G Frost, A Harker, J Jones, M Reid and K Turner AGAINST: Councillors N Furry and M McManus 5. Mayoral Minute 5.1 Mayoral Minute - Barton Highway - RMS Industry Briefing SUMMARY Roads and Maritime held