TOWNSHIP OF HOWELL JUNE 19, 2012 TOWNSHIP COUNCIL WORKSHOP/REGULAR MEETING PAGE 1 1. Meeting Called to Order Deputy Mayor Gotto called this meeting to order at 6:00 PM. Opening Statement and Roll Call Township Clerk Wollman read the opening statement. Adequate notice of the holding of this meeting of the Howell Township Council was provided for in the following manner: (1) By the posting of a copy of said notice upon the bulletin board in the Township Municipal Building on June 8, 2012. (2) By the faxing of a copy of said notice to the Asbury Park Press, Tri Town News and Star Ledger for information and publication on June 8, 2012. (3) By the filing of a copy of said form of notice in the Township Clerk's office on June 8, 2012. The public will be allowed to attend and will be allowed to participate pursuant to the Open Public Meetings Law. The public is reminded that civility and decorum will be maintained during the meeting. Any contracts awarded at this meeting, or between now and the next meeting will be required to comply with the requirements of Public Law 1975 Chapter 127 (NJAC 17:27). Roll Call: Present: Mayor Robert F. Walsh (6:lO PM), Deputy Mayor William J. Gotto, Councilman Juan A. Malave, Councilman Robert Nicastro, Councilwoman Pauline M. Smith (6:05). Also present: Township Manager Helene Schlegel, Director of Community Relations Steven Fecher, Township Attorney McKenna Kingdon, Township Clerk Penny Wollman, Chief Financial Officer Jeffrey Filiatreault, Township Engineer Bill Nunziato. 2. Executive Session There is a need to go into executive session for subjects to be discussed per N.J.S.A. 10:4-12, specifically under Personnel. The Township Council will reconvene in public session thereafter. Councilman Nicastro made a motion, seconded by Councilman Malave. Roll Call: Ayes: Mr. Malave, Mr. Nicastro, Deputy Mayor Gotto. Meeting reconvened 7:30 3. Pledge of Allegiance. Moment of silence to recognize soldiers overseas. Mayor Walsh announced that the Executive Session Minutes from tonight's meeting can be disclosed to the public at next month's Regular Meeting, providing the need for confidentiality no longer exists. 4. Acceptance of Minutes of Previous Meetings May8,2012 Workshop Meeting Councilman Nicastro made a motion to accept the above minutes, seconded by Deputy Mayor Gotto. Roll Call: Ayes: Mr. Malave, Mr. Nicastro, Mr. Gotto. Abstain: Mrs. Smith, Mayor Walsh. OR~O~NALMINUTES APPROVED ON l'MS WE TOWNSHIP OF HOWELL JUNE 19, 2012 TOWNSHIP COUNCIL WORKSHOP/REGULAR MEETING PAGE 2 May22,2012 Regular Meeting + Executive Session Executive Session Minutes for Public Release May 22,2012 Deputy Mayor Gotto made a motion to accept the above minutes, seconded by Councilman Nicastro. Roll Call: Ayes: Mr. Malave, Mr. Nicastro, Mrs. Smith, Mr. Gotto, Mayor Walsh. 5. Reports of Township Officials Township Engineer Bill Nunziato reported on the road contracts, stating that Aldrich Road East resolution is on tonight's agenda. Mr. Nunziato stated that the Engineering Department is inspecting and cleaning the 67 detention basins the Township owns. Chef Financial Officer announced that the Township has received notification from MRRSA that there will be a Public Hearing on July 18thto review and discuss the connection fees. The meeting will begin at 5:30 PM at their offices on Havens Bridge Road. Councilman Nicastro asked if the Township's MRRSA Representatives could attend and brief the governing body at the next Township Council Meeting of July 17th. Townshi Manager Helene Schlegel announced the launchng of the Township's new website on June 23' a. Residents can create their own profile; visitors can choose modules that they would like to see most often. This website is much more interactive for the Township residents with new features and apps each month. Township Manager Schlegel informed the governing body of the municipal aggregation of electrical service that she is currently working on to save the residents money. This service would group the whole town's electric. Township Manager Intern Matt Lawlor stated that the notifications for summer camp have been e-mailed to all the participants in an effort to Go Green, eliminating paper and postage. Director of Community Relations Steven Fecher stated that Howell Day is scheduled for Saturday, July 7th from 2:00 PM - 7:00 PM with free rides, music, pony rides, face painting, music from The Nerds and The Eddie Testa Band and will conclude with a Movie in the Park 9:00 PM - 10:30 PM, showing E.T. Township Clerk Penny Wollman advised that there have been Additional Items that have been placed on the agenda from Preliminary to Final Agenda: Resolution 7A.24 R-12-195 Refund for unused Field Light Usage Fees, Howell Central Little League, $265.00 Resolution 7A.25 R- 12- 196 Claim against Performance Bond, Ardena Acres 4 (aka Riverwalk), Case No. SD-2791 Resolution 7A.26 R- 12-197 Award of Contract to the 20 12 Consulting Engineer, Birdsall Engineering, for the 2012 Capital Program #3, Resurfacing of Aldrich Road East, not to exceed $69,750. Resolution 7A.27 R-12-198 Return of Unused Escrow Funds, Sherrybrook, Route 9, $3,581.67, Case No. 86-30 Resolution 7A.28 R-12-199 Authorize Sustainable Jersey Grant funded by PSEG TOWNSHIP OF HOWELL JUNE 19, 2012 TOWNSHIP COUNCIL WORKSHOP/REGULAR MEETING PAGE 3 Items that have been removed from the agenda from Preliminary to Final Agenda: Resolution 7A.2 1 R- 12-192 Sanitary Sewer Approval, Howell Plaza, LLC, Global Park, Oak Glen Road, Case No. SP-977 Councilman Robert Nicastro thanked Township Engineer Nunziato and staff as he has received positive feedback on the Aldrich Road work. Councilman Nicastro requested Township Manager Schlegel to set up a meeting regarding basins, fencing, and landscaping as to coordinate dialogue with Planning Board members and Township staff. Councilwoman Pauline Smith questioned if the Township is using the basin funds for the basin work. Township Manager Schlegel responded that we are using those funds. Councilwoman Smith asked for the status from Monmouth County regarding WDI pumping wells. Township Manager Schlegel stated that she has reached out to County Representative Tom Rospos who has been involved with WDI from the start and is waiting for a response back. Deputy Mayor Gotto congratulated the graduates of the Howell Middle Schools and Howell High School. Deputy Mayor Gotto questioned, in light of the upcoming heat wave, have plans been made to open the cooling centers. Township Manager Schegel stated that it is not determined to be dangerous so no cooling centers are open yet. Should there be confirmation, cooling centers can be turned on. Mayor Walsh questioned the transfer of Old Tavern Road. Currently Old Tavern Road is a County Road. Presentation Todd A. Cohen, Esq for Seven Oaks at Howell- Boulder at Eagle Oaks, Request to vacate Remington Court. Mr. Cohen stated that he is requesting to vacate an existing road, Remington Court, so it can be maintained by the Homeowners Association. He is also requesting to own the two basins for homeowner maintenance (currently maintained by the Township). Council agreed. Township Attorney kngdon to prepare an ordinance to reflect same. 6. Hearing of Citizens Evelyn O'Donnell, 25 Casino Drive. Ms. O'Donnell questioned if 7A.14, Appointment of Municipal Magistrate, had to be a 3 Year Term. Governing body responded that statutorily, this position is a 3 Year Term. Close Hearing of Citizens 7. Consent Agenda Council reviewed and discussed the Consent Agenda. Councilwoman Smith made a motion to approve the Consent Agenda, seconded by Councilman Nicastro. Roll Call: Ayes: Mr. Malave, Mr. Nicastro, Mrs. Smith, Mr. Gotto, Mayor Walsh. TOWNSHIP OF HOWELL JUNE 19, 2012 TOWNSHIP COUNCIL WORKSHOP/REGULAR MEETING PAGE 4 7A. Resolutions R- 12-172 7A. 1 Authorize Refund of Recreation Program Fees R-12-173 7A.2 Authorize Refund of Construction Permit Application, Gary Weaver Electric, $20 1.oo R- 12-174 7A.3 Authorize the Return of 113 Cash Repair Deposit Guarantee, Road Opening Permit #2011-032, Larry Royce, 59 Villanova Drive, $166.68 R-12-175 7A.4 Authorize a Payment Plan for a Sewer Utility Customer, Archangel Michael Coptic Church, 167 Kent Road R- 12-176 7A.5 Authorize the return of Unused Engineering Inspection Fees, Oak Glen Farm, Michael Hammer, 232 Victory Road, $83 1.98, Case No. SD-283 1 R-12-177 7A.6 Authorize Request for Reduction of Performance Guarantee, TJC at Howell, LLC, Coddington Hill, Block 84.08, Lots 72.0 1-72.17, Coddington Court, Site Improvements, Case No. SD-2945 R-12-178 7A.7 Authorize Request for Reduction of Performance Guarantee, TJC at Howell, LLC, Coddington Hill, Block 84.08, Lots 72.01-72.17, Coddington Court, Sanitary Sewer Improvements, Case No. SD-2945 R-12-179 7A.8 Authorize Execution of a 6-Month Transportation Agreement between the Township of Howell and the County of Monmouth, Bus Shuttle, $16,000 R- 12-180 7A.9 Authorize Renewal of 20 12/20 13 Alcoholic Beverage Control Licenses R-12- 181 7A. 10 Request Review and Approval of Howell Township's Affordable Housing Trust Fund Spending Plan R- 12- 182 7A. 11 Authorize Affordable Housing Agreement between the Township of Howell and A.W. Holdings, LLC d/b/a Benchmark Human Services and A.W.S. Foundation, Inc., Grant Amount $250,000.00 R- 12- 183 7A. 12 Amend Resolution R- 12-157, Authorize the execution of a Uniform Shared Services Agreement between the Township of Howell and Borough of Farmingdale for Emergency Medical Services for the period June 19,2012 - December 3 1,2015.