PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) RSPO PRINCIPLE AND CRITERIA PUBLIC SUMMARY REPORT ☐ Initial Assessment ☒ Annual Surveillance Assessment (1_4) ☐ Recertification Assessment (Choose an item.) ☐ Extension of Scope Client Company name (Parent Company): Sime Darby Plantation Berhad Client company Address: Level 3A, Main Block, Plantation Tower, No. 2, Jalan PJU 1A/7 47301 Ara Damansara, Selangor, Malaysia Certification Unit: Strategic Operating Unit (SOU 4) – Flemington Palm Oil Mill Location of Certification Unit: Lot 5138, Jalan Sg Dulang, Sungai Sumun 36309 Teluk Intan, Perak, Malaysia Date of Final Report: 01/01/2021 Page 1 of 196 PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) TABLE of CONTENTS Page No Section 1: Scope of the Certification Assessment ....................................................................... 4 1. Company Details ............................................................................................................... 4 2. Certification Information .................................................................................................... 4 3. Other Certifications ............................................................................................................ 5 4. Location(s) of Mill & Supply Bases ...................................................................................... 5 5. Description of Supply Base ................................................................................................. 5 6. Plantings & Cycle ............................................................................................................... 6 7. Certified Tonnage of FFB (Own Certified Scope) .................................................................. 6 8. Certified Tonnage of FFB (from other certified unit(s)) ......................................................... 6 9. Non-Certified Tonnage of FFB (outside supplier – excluded from certificate) ......................... 7 10. Certified Tonnage .............................................................................................................. 7 11. Actual Sold Volume (CPO) .................................................................................................. 8 12. Actual Sold Volume (PK) .................................................................................................... 8 13. Independent Smallholders Certification Claims ..................................................................... 8 Section 2: Assessment Process ................................................................................................ 9 2.1 Assessment Methodology, Programme, Site Visits ................................................................ 9 2.2 BSI Assessment Team: .................................................................................................... 11 2.3 Assessment Plan ............................................................................................................. 12 Section 3: Assessment Findings ............................................................................................. 15 3.1 Normative requirement applied for this assessment: .......................................................... 15 3.2 Multiple Management Units and Time Bound Plan .............................................................. 15 3.3 Progress of scheme smallholders and/or outgrowers (if applicable to this assessment) ........ 18 3.4 Details of Nonconformities ............................................................................................... 19 3.4.1 Status of Nonconformities Previously Identified and Observations ....................................... 28 3.4.2 Summary of the Nonconformities and Status ..................................................................... 30 3.5 Stakeholders and previous land owner / user consultation.................................................. 31 3.6 Impartiality and conflict of interest ................................................................................... 33 Formal Signing-off of Assessment Conclusion and Recommendation ......................................... 34 Appendix A: Summary of Findings include the appropriate checklist used for assessment ........... 35 Appendix B: Approved Time Bound Plan ................................................................................159 Appendix C: GHG Reporting Executive Summary ....................................................................183 Appendix D: Supply Chain Declaration ...................................................................................185 Appendix E: Location Map of Certification Unit and Supply bases .............................................188 Page 2 of 196 PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) Appendix F: Estate Field Map ...............................................................................................189 Appendix G: List of Smallholder Sampled ...............................................................................195 Appendix H: List of Abbreviations .........................................................................................196 Page 3 of 196 PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) Section 1: Scope of the Certification Assessment 1. Company Details Parent Company Sime Darby Plantation Berhad RSPO Membership Number 1-0008-04-000-00 Membership 07/09/2004 Approval Date Address Level 3A, Main Block, Plantation Tower, No. 2, Jalan PJU 1A/7 47301 Ara Damansara, Selangor, Malaysia Palm Oil Mill / Group Manager Strategic Operating Unit (SOU 4) – Flemington Palm Oil Mill / Estate (Certification Unit) Location / Address Lot 5138, Jalan Sg Dulang, Sungai Sumun, 36309 Teluk Intan, Perak, Malaysia Website www.simedarbyplantation.com Management Representative Mdm Shylaja Devi Vasudevan E-mail shylaja.vasudevan@simedarbypl Nair (Head, Sustainability Unit antation.com PSQM) kks.flemington@simedarbyplanta Abd Ghafar Bin Sulaiman (SOU tion.com representative) Telephone +603 78484379 (Head Office) Facsimile +603 78484363 (Head Office) +05-6489198 (Mill) +05-6489153 (Mill) 2. Certification Information Certificate Number RSPO 590802 Date of First Certification 5/10/2011 Certificate Start Date 5/10/2016 Certificate Expiry Date 4/10/2021 Scope of Certification Palm oil and Palm Kernel Production Visit Objectives The objective of the assessment was to conduct a annual surveillance assessment of the existing certification to ensure the elements of the proposed scope of registration and the requirements of the management standard are effectively addressed by the organisation's management system. Assessment Cycle ☐ Initial Assessment ☐ Recertification Assessment (Choose an item.) ☒ Annual Surveillance Assessment (RA 1 ; ASA 4) ☐ Scope Extension Applicable Standards ☐ RSPO P&C 2018 for the Production of Sustainable Palm Oil ☒ Malaysia National Interpretation 2019 for RSPO P&C 2018 for the Production of Sustainable Palm Oil ☐ Group Certification 2016 ☐ RSPO Independent Smallholders Standard 2019 Page 4 of 196 PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) Supply Chain Module ☐ Identity Preserved ☒ Mass Balance 3. Other Certifications Certificate Number Standard(s) Certificate Issued by Expiry Date MSPO 682042 MS 2530-4 Malaysian Sustainable BSI Services Malaysia Sdn 8/2/2023 Palm Oil (MSPO) Part 4 Bhd MSPO 690017 MS 2530-3 Malaysian Sustainable BSI Services Malaysia Sdn 8/2/2023 Palm Oil (MSPO) Part 3 Bhd MSPO 714138 MSPO Supply Chain Certification: BSI Services Malaysia Sdn 17/9/2024 2018 Bhd 4. Location(s) of Mill & Supply Bases Name Location GPS Coordinates (Mill / Supply Base) Latitude Longitude Flemington Palm Oil Mill Lot 5138, Jalan Sg Dulang, Sungai Sumun, 36309 3° 55' 40.71” N 101° 51' 26.60” E Teluk Intan,Perak Sungai Samak Estate Lot 4672, Ulu Bernam, 36500 Perak, Malaysia 3° 44' 57.76” N 101° 8' 51.93” E Sabak Bernam Estate Lot 2094, Jalan Haji Suhaimi, 45307 Sabak Bernam, 3° 45' 33.77”N 101° 0' 25.12”E Selangor Bagan Datoh Estate Lot 3710, Bagan Datuk 36100 Perak, Malaysia 3° 59' 33.72”N 101° 47' 24.66”E Flemington Estate Lot 4541, Jln Simpang Empat- Bagan Datuk, 36309 3° 53' 27.53”N 101° 52' 50.43” E Teluk Intan, Perak (Note for Auditors: Deg ; Minutes’ ; Seconds”. The format must be two decimal points) (Eg. 3o 51’ 14.01” N) 5. Description of Supply Base Total Planted Infrastructure (Mature + HCV Total Area % of Estate & Other Immature) (ha) (ha) Planted (ha) (ha) Flemington Estate 1,792.92 7.38 177.66 1,977.96 90.64 Bagan Datoh Estate 3,605.49 2.00 174.37 3,781.86 95.34 Sungai Samak Estate 2,766.43 7.81 251.50 3,025.74 91.65 Sabak Bernam Estate 2,355.99 1.24 154.56 2,511.79 93.80 Total 10,520.83 18.43 758.09 11,297.35 Page 5 of 196 PF441 RSPO P&C Public Summary Report Revision 11 (Sept 2020) Note: Sungai Samak Estate – The total area for HCV is 7.81 ha based on 2020 HCV report. The area miscalculated and only mentioned 0.49ha into 2019 pre audit information. 6. Plantings & Cycle Age (Years) Estate Mature Immature 0 - 3 4 - 10 11 - 20 21 - 25 26 - 30 Flemington Estate 418.63 798.77 444.18 0 131.34 1,374.29 418.63 Bagan Datoh Estate 1,034.19 1,796.10 276.22 206.20 292.78 2,571.30 1,034.19 Sungai Samak Estate 122.23 802.98 1,811.41 29.81 0 2,644.20 122.23 Sabak Bernam Estate 988.88 890.99 159.21 250.37 66.54 1367.11 988.88 Total (ha) 2,563.93 4,288.84 2,691.02 486.38 490.66 7,956.90 2,563.93 Note: 7. Certified Tonnage of FFB (Own Certified Scope) Tonnage / year Estimated Forecast