AGENDA MATERIALS TRI-DAM PROJECT TRI-DAM POWER AUTHORITY \\II 11\\ BOARD MEETING December 14, 2017 SPECIAL BOARD MEETING AGENDA TRI-DAM PROJECT ofTHE OAKDALE IRRIGATION DISTRICT and THE SOUTH SAN JOAQUIN IRRIGATION DISTRICT DECEMBER 14,2017 9:00A.M. CALL TO ORDER: South San Joaquin Irrigation District 11011 Highway 120 Manteca, CA 95366 FLAG SALUTE -PLEDGE OF ALLEGIANCE ROLL CALL: John Holbrook, Bob Holmes, Dave Kamper, Dale Kuil, Ralph Roos, Gail Altieri, Brad DeBoer, Herman Doornenbal, Tom Orvis, Linda Santos PUBLIC COMMENT: The Joint Board of Directors encourages public participation at Board meetings. Matters affecting the operation of the Tri-Dam Project and under the jurisdiction of the Joint Districts and not posted on the Agenda may be addressed by the public. California law prohibits the Board from taking action on any matter that is not on the posted Agenda unless the Board determines that it is a situation specified in Government Code Subsection 54954.2. ACTION CALENDAR ITEMS 1-10 1. Review and approve the regular board meeting minutes of October 19, 2017 2. Review and approve October 2017 financial statements and statement of obligations a. Investment portfolio and reserve fund status 3. Review and approve November 2017 financial statements and statement of obligations a. Investment portfolio and reserve fund status 4. 2017 FishBio presentation and review and consider approval of20 18 budget proposal 5. Review and consider approval2018 Draft Budget 6. Review and consider approval ofjob descriptions 7. Review and consider approval of performance recognition for unrepresented staff 8. Review and consider approval of Save the Stan contract amendment- MHO Group 9. Purchase Authorizations a. 2017.12.01 2018 Chevy 2500!-!D 4WD Technician Crew Truck b. 2017.12.02 60Kw Standby Generator- Beardsley Gate House I 0. Review and consider approval of adjustment to the salary schedule- after closed session DISCUSSION ITEM 11 11. 2017 IBEW Performance Recognition COMMUNICATIONS ITEMS 12-15 12. Staff reports as follows: a. General Manager Report b. Maintenance Report c. Operations Report d. Compliance Report 13. Generation Report 14. Fisheries studies on the Lower Stanislaus River 15. Directors' Comments CLOSED SESSION ITEM 16 16. a. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Section 54957.6 Agency Negotiator: General Manager Employee Organization: Unrepresented Employees ADJOURNMENT ITEM 17 17. Adjourn to the next regularly scheduled meeting D Items on the Agenda may be taken in any order. 0 Action may be taken on any item listed on the agenda. D Writings relating to an open session agenda item that are distributed to members of the Board of Directors will be available for inspection at the Tri-Dam Project office, excluding_ writings that are not public records or are exempt from disclosure under the California Public Records Act. iJ ADA Compliance Statement: Jn compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the Clerk at (209) 965-3996 ext. 110. Notiflcation 48 hours prior to meeting will enable the Project to make reasonable arrangements to ensure accessibility to this meeting. MEETING MINUTES TRI-DAM PROJECT MINUTES OF THE JOINT BOARD OF DIRECTORS REGULAR MEETING . October 19, 2017 Manteca, California The Joint Boards of Directors of the Oakdale Irrigation District and the South San Joaquin Irrigation District met in joint session at the office of South San Joaquin Irrigation District located in Manteca, California on the above date for the purpose of conducting business of the TRI-DAM PROJECT, pursuant to the resolution adopted by each of the respective Districts on July 29, 1955. President Kuil called the meeting to order at 9:00a.m. OlD DIRECTORS SSJID DIRECTORS DIRECTORS PRESENT: GAIL ALTIERI BOB HOLMES LINDA SANTOS RALPH ROOS STEVE WEBB JOHN HOLBROOK HERMAN DOORNENBAL DALE KUIL DAVE KAMPER DIRECTORS ABSENT: Also Present: Ron Berry, General Manager and Secretary, Tri-Dam Project; Rick Dodge, Finance Manager, Tri­ Dam Project; Genna Modrell, Finance Assistant, Tri-Dam Project; Susan Larson, Compliance Coordinator, Tri-Dam Project; Thorn Hardie, Interim Operations Supervisor, Tri-Dam Project; Troy Hammerbeck, Maintenance Supervisor, Tri-Dam Project; Mia Brown, District Counsel, SSJID; Peter Rietkerk, General Manager, SSJID; Scott Lewis and Andy Kositsky, Condor Earth Technologies; Sam Bologna, Engineer, SSJID; Eric Thorburn, Water Operations Manager, OlD; Jason Jones, Support Services Manager, OlD PUBLIC COMMENT None. ITEM #1 Review and Approve Minutes of the September 21, 2017 Regular Meeting President Kuil presented the September 21, 2017 minutes ofthe Regular Board meeting. Director Roos moved to approve the September 21, 2017 minutes of the Regular Board meeting as presented. Director Santos seconded the motion. The motion passed OlD 4-0; SSJID 5-0. Page 1 TDP October 19, 2017 ITEM #2 Financial Matters a) Review and Approve the Financial Statements Finance Manager Dodge reviewed the September 2017 financial statements, noting net revenue of $1.29 million for the month. Dodge also discussed various expense accounts and responded to questions. b) Review Investment Portfolio and Reserve Fund Status Finance Manager Dodge presented the monthly activity and securities held in each of the Project's reserve funds. Dodge also discussed the negative mark-to-market loss in the investment portfolio due to the recent rise in interest rates. c) Review and Approve the Statement of Obligations Finance Manager Dodge reviewed the monthly statement of obligations and responded to questions. d) Five Year Capital Improvement Plan Update GM Berry, Finance Manager Dodge, and Maintenance Supervisor Troy Hammerbeck presented an updated capital improvement plan and responded to questions. The first year of the CIP will be incorporated into the 2018 draft budget, which will be brought to the advisory committee and then the full board in November. Director Doornenbal moved to approve the financial statements and statement of obligations as presented. Director Holmes seconded the motion. The motion passed OlD 4-0; SSJID 5-0. ITEM #3 Discussion and possible reconsideration of Resolution 2015-03 Maintenance Fund Distribution regarding .one transformer FM Dodge provided a brief summary of the resolution, which included the payment for one recently purchased Donne lis GSU transformer from the maintenance fund. Director Holmes stated that he believes the resolution should stand as approved. Director Holbrook stated that the resolution was originally passed primarily due to the drought and the corresponding weak Tri-Dam cash flow and minimal distributions to the Districts. Inasmuch as the last water year provided substantial generation and Tri-Dam cash flow, he believes the resolution is no longer necessary. Director Holbrook therefore moved to revise the resolution and omit paying for the transformer from the maintenance fund. The motion failed due to the lack of a second. ITEM# 4 Presentation by Condor Earth Technologies, Inc. related to the update of the Joint Main Canal Phase 2 Hazard Evaluation Report Scott Lewis presented Condor's updated Phase 2 study of site conditions that have changed since 2007. After reviewing the findings and alternatives, Condor recommended Alternative 1 as the most reliable method for improving the Joint Main Canal for continued long-term use. ITEM #5 Consider approval of purchase authorizations a. 2017.10.01 Digital Radio Upgrade and Additional Repeater Page 2 TOP October 19, 2017 GM Berry presented authorization 2017.10.01 as presented. Director Roos moved to approve PA 2017.10.01 as presented. Director Santos seconded the motion. The motionpassed: OlD 4~0; SSJID 5"0. ITEM #6 Review and consider approval of Resolution TDP 2017-10 to conduct surplus property sale GM Berry recommended the sale of one (1) 2010 Ford F150 (VIN ending #01361), one (1) COATS 4050A Tire Changer, and one (1) Ranger DST 1000 Tire Balancer. Director Roos moved to approve the three items recommended as surplus property. Director Santos seconded the motion. The motion passed with a roll call vote: OlD 4-0; SSJID 5-0. ITEM #7 Review and consider approval of Resolution TDP 2017-11 to declare four used transformers as surplus property and sell to Transformer Technologies, LLC GM Berry noted that the recently replaced GSU transformers from Donnells powerhouse are surplus property and recommended selling to Transformer Technologies, LLC. Director Roos moved to approve as presented. Director Webb seconded the motion. The motion passed with a roll call vote: OlD 4-0; SSJID 5-0. ITEM #8 Staff Reports In addition to the written reports in the Directors' package, GM Berry reported staff is drafting a list of items to be considered regarding consolidation of Project and Authority. ITEM #9 Generation Report No discussion. ITEM #10 Fisheries Studies on the Lower Stanislaus River No discussion. Recess to Tri-Dam Power Authority Director Webb moved to recess to the Tri-Dam Power Authority Board of Commissioners meeting at 10:47 a.m. Director Roos seconded the motion. The motion passed OlD 4-0; SSJID 5-0. The Tri-Dam Project meeting resumed at 10:54 a.m. after the Tri-Dam Power Authority meeting adjourned. ITEM #11 Directors Comments None. ITEM #12 Closed Session GM Berry announced before closed session that the following item would be discussed: Page 3 TOP October 19, 2017 a. Closed Executive Session: Litigation The Tri-Dam Project Board may discuss litigation matters pursuant