DRAFT MINUTES OF ORDINARY MEETING OF THE PARISH COUNCIL HELD ON MONDAY 4th MARCH 2019. STARTING AT 7.30PM. 41/19 To record those present and list of apologies Those Present: Councillors: G Clements – Chairman, B Swan, K Lamb, J Worrall, K Allen, S Peall, Councillor S Carey, 1 member of the public and Clerk. Apologies: Were received from Councillor C Johnson, E Arnold-Newing, K Percival and Gary Harrison. 42/19 To declare any Disclosable Pecuniary Interests (DPI), Other significant Interests (OSI’s) or a Voluntary interest relating to items on the agenda. Councillor Clements declared a Voluntary Interest reference Planning Application Y19/0145. 43/19 To note and agree the minutes of meeting. a) The minutes of the February Ordinary Parish Meeting were agreed and signed as a true record. b) The minutes of the Extraordinary meeting on 13th February were agreed and signed as a true record. 44/19 To consider any matters arising from the Minutes. Y19/0001 – 105 comments were registered with Folkestone and Hythe District Council. Due to the type of application consent is preapproved. Folkestone and Hythe District Council have refused Y18/1629 - Certificate of Lawful Development, as they have decided that it is not classed as agricultural. Cllr Peall will assist the farm owner with the appeal and take the application to Committee. Folkestone and Hythe District Council have advised the owner that full planning permission would be required. Clarity is required from Folkestone and Hythe District Planning as to why Y19/0001 was approved despite the comments/objections received and Y18/1629 where the dairy is an established agricultural business, yet it is refused. Clerk to send a letter requesting the difference between the two applications and requesting the criteria of scrutiny for the two applications. Cllr Peall sent an email to Folkestone and Hythe District Planning department. 1 Minutes 4/3/19 V draft 1 45/19 Core Strategy Review Submission Draft Following a brief discussion, it was agreed that Elham Parish Council would not be submitting comments and that Councillors will submit individually. 46/19 Folkestone and Hythe Heritage Strategy Public Consultation Following a brief discussion, it was agreed that Elham Parish Council would not be submitting comments and that Councillors will submit individually 47/19 Public Contributions Comments received from the public: Y19/0001 – Longland Farm, Exted – a member of the public discussed that it is their belief that planning permission is required for the hardstanding and access to the site. 48/19 Finance 1) The following invoices were agreed, and cheques signed: Name Reason Gross (VAT) Clerk* Salary £693.55 Hopkins + * AED Infant Electrodes £195.00 (£32.50) Boys and Maughan * Recreational legal fees £1,060,00 (£260.00) Clerk * Expenses £42.80 (£2.13) Viking Stationery £80.16 (£13.36) Viking Stationery £55.24 (£2.13) K.Giles Trees £80.00 * Bacs payment authorised by 2 Councillors. 2) It was agreed to employ Lionel Robbins to carry out the Internal Audit. 3) It was agreed to adopt the Risk Management Register and Risk Management Plan. 49/19 Employment Committee 1) It was discussed and agreed that the Clerks hours would be extended to 80- 90 maximum hours per month if required. 2) It was agreed that the Clerk would receive a statutory salary increase from 1st April 2019. 50/19 County Councillors Report Brexit Preparations for Highways were discussed. Grants have been awarded to Elham Parish Council for the Infant Electrodes for the defibrillator and bark for the King George V play park. District Councillor Report Otterpool Plans have been submitted to Folkestone and Hythe. It is for 8500 which is going through the validation process. This has received some additional Government funding of £1.25 million to help with the preparation of plans. A total of £2.8 millions have been received in support from the Government. 2 Minutes 4/3/19 V draft 1 The Council provided funding of £3,000 for the Safety in Action workshops for Year 6 children at Three Hills Sports Centre in Folkestone. The sessions teach children about some of the dangers they may face as they become more independent and prepare for transition to secondary school. Children take part in different safety scenarios in teams, covering everything from drugs and alcohol awareness to fire safety and first aid, and are awarded points for their responses. The workshops are also supported by Kent Police, Kent Fire and Rescue Service, the RNLI, Kent County Council, British Transport Police and other agencies. Council Tax has now been agreed, with an increase of 1.92% for the Folkestone and Hythe District Council proportion, which is below the rate of inflation. Ward Grant Contributions have been granted for the Burial Ground notice board, bark for the King George V play park and replacement trees to the Churchyard. Community Warden Nothing to report. 51/19 Correspondence The following correspondence was noted: Date From Contents Action required 06/02/19 FHDC Planning Application Clerk to respond. Planning Y19/0098 07/02/19 FHDC Guide to elections. Informative. Democratic Service Manager 08/02/19 Keep Britain Campaign from 22nd March Clerk to arrange. Tidy to 22nd April. 10/02/19 Resident Telephone Mast health Clerk to respond. concerns. 12/02/19 S.Tucker Longland Farm, Exted Informative. 13/02/19 FHDC Planning application Clerk to respond. Planning Y19/0123. 14/02/19 Clerk Shepway Area Committee Informative. Saltwood Agenda. Parish Council 18/02/19 FHDC Decision Longlands Farm, Informative. Planning Exted. Officer 18/02/19 FHDC Planning application Clerk to respond. Planning Y19/0145. 19/02/19 Clerk Shepway Area Committee Informative. Saltwood Dec 2018 minutes. Parish Council 19/02/19 FHDC Remittance advice for Ward Informative. Grant. 19/02/19 Resident Ideas for the village. Clerk to respond. 3 Minutes 4/3/19 V draft 1 19/02/19 Resident Telephone mast - Response Informative. to the Clerks response. 21/02/19 FHDC New designated point of Informative. Planning contact. 21/02/19 Resident Remembrance Garden. Clerk to respond. 21/02/19 Resident Emergency Services. Clerk to respond. 22/02/19 Resident Defibrillator Information Clerk to respond. 22/02/19 SLCC Website Regulations. Informative. 27/02/19 FHDC Planning application Clerk to respond. Planning Y19/0120. 27/02/19 FHDC Planning application Clerk to respond. Planning Y19/0184. 28/02/19 Resident Ideas for The Gore. Clerk to respond. 28/02/19 D.Hickman Village Gate Ways. Clerk to action. Kent Highways 01/03/19 KALC February Newsletter. Informative. 01/03/19 Lyminge Defibrillator contribution Clerk to respond. Parish Council for Rhodes Minnis. 52/19 Highways 1) It was discussed that Stagecoach buses are not obeying the Highway Code and forcing vehicles to mount the verge which is causing damage the grass verges, smaller vehicles are being forced off the carriageway, the buses are no longer using Worlds Wonder as a passing place. Elham Parish Council have previously written to Stagecoach regarding this matter. It was agreed that evidence would be compiled of the damage being caused to verges, hedges etc and write to Stagecoach. 2) Site meeting with Kent Highways – Cllr Allen has made a request for a site meeting regarding the possibility of yellow lines to the War Memorial. The request has been logged and assigned to Traffic Schemes. 53/19 Defibrillator 1) Thank you to Cllr Susan Carey for Grant Funding enabling the purchase of Infant Electrodes for the defibrillator. 2) Training for the defibrillator has been arrange for Friday 15th March at 11.30am in the Peggy Pike Room. 54/19 East Kent and West Street Hunt After a brief discussion it was agreed that the Hunt Committee would attend a meeting in April called by EK&WSH. At this meeting there will be representative from Folkestone and Hythe District Council, the Police and the landlords for the village hostelries to discuss the way forward with the tradition of the Boxing Day meet. 4 Minutes 4/3/19 V draft 1 55/19 Planning 1) To note the receipt of received applications and agree comments Y19/0005/NMA - Sleepers Cottage, The Halt, Duck Street, Elham, Canterbury Kent CT4 6TP - Non material amendment to application – Resolved – Informative. Y19/0098 - Barn, Old Mount Farm, Mount Hill, Rhodes Minnis - Erection of a detached garage and store building. – Resolved - No Objections. Y19/0145 Little Graces, Park Gate Hill, Elham, Canterbury, Kent CT4 6NF - Erection of part single storey and part two storey side extension. – Resolved - No Objections. Y18/1296 – Lower Court, Shuttlesfield Lane, Ottinge - Erection of an extension to be used as an entrance hall to join the main dwelling and existing garage, erection of external walls to the existing garage and boiler room to allow the garages to be used as a utility room, erection of a porch to the existing barn, installation of gates in existing boundary walls along with the installation of a tennis court and an external swimming pool and detached pool house building. – Resolved – Informative. Y18/1297 – Lower Court, Shuttlesfield Lane, Ottinge - Listed Building Consent for the erection of an extension to be used as an entrance hall to join the main dwelling and existing garage, erection of external walls to the existing garage and boiler room to allow the garages to be used as a utility room, use of part of the existing barn as a boot room along with the erection of a porch and associated internal works, along with the insertion of internal walls to subdivide the existing family room to provide a home gym.- Resolved – Informative. Y19/0120 - Charcoal Farm, Charcoal Lane, Bladbean, Canterbury, Kent CT4 6LZ - Erection of detached garage building with playroom over (Resubmission of Application No: Y18/1227/FH).