Attachment 5 Public Involvement Report 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report TABLE OF CONTENTS LIST OF FIGURES ERROR! BOOKMARK NOT DEFINED. LIST OF TABLES I 1.0 INTRODUCTION I 2.0 PUBLIC INVOLVEMENT OBJECTIVES 2 3.0 PUBLIC INVOLVEMENT PRINCIPLES 3 4.0 PUBLIC INVOLVEMENT PROCESS 4 5.0 PUBLIC INVOLVEMENT SUMMARY 6 6.0 PUBLIC INVOLVEMENT COMMENTS AND CONCERNS 7 LIST OF TABLES Table 1. Public Involvement Meetings 4 Table 2. Summary of Public Involvement Comments and Concerns 7 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 1.0 INTRODUCTION This section describes the public involvement program used to gather, assess and consider input from the communities in the Tulita District of the Sahtu Settlement Area (SSA) regarding the activities proposed in this land use permit application. The public involvement program has been designed and conducted in accordance with the Mackenzie Valley Land and Water Board’s Public Involvement Guidelines for Permit and License Applicants to the Mackenzie Vallei’ Land and Water Board dated October 2003 (the Guidelines). Public feedback and concerns regarding the 2005 Winter Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District (the Program) were collected during meetings held in Tulita, Nonnan Wells, and Deline in 2003 and 2004. Concerns gathered during these public involvement meetings have been considered for this land use permit application. I of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 2.0 PUBLIC INVOLVEMENT OBJECTIVES Consistent with the Guidelines, the objectives of the public involvement program include: • advising the community that an application is forthcoming • introducing the geotechnical activities to key stakeholders, including SSA communities, aboriginal organizations and regulatory authorities, who might be affected by the Program • identifying and responding, where possible, to public concerns • incorporating concerns and traditional knowledge • demonstrating how negative impacts will be reduced • providing an indication of how a specific proposal was modified or prepared to reflect the public concerns • demonstrating the extent of public involvement 2 of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 3.0 PUBLIC INVOLVEMENT PRINCIPLES The principles underpinning the public involvement program include the following attributes: • transparency: providing comprehensive and relevant information about the activities that is clearly understandable for non-technical people • inclusiveness: ensuring that local people, aboriginal groups and regulatory parties that might be affected by the activities are given the opportunity to participate in the public involvement program • respect: ensuring that the views and opinions, the culture, language and level of education of all participants as well as the protocols and traditional communication structure are respected • reasonableness: ensuring that the process and time required for reviewing and providing concerns and comments of the residents are reasonable 3 of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 4.0 PUBLIC INVOLVEMENT PROCESS Information regarding this land use permit application was provided to the Tulita District through open house meetings and focus group sessions. Various mediums used to advertise the scheduled meetings in the local communities, included: • distributing posters and bulletins throughout the local communities, • placing postcard announcements in all residence mailboxes • advertising public involvement meetings on local CBC Radio in Yellowknife and Inuvik • mailing letters to RRCs, Land Corporations and other key organizations inviting them to appoint representatives to attend the focus group sessions Geotechnical investigation work proposed in 2003 was deferred into the 2005 Program, and now includes investigations at the proposed compressor station facility site at Norman Wells, a proposed infrastructure site at Little Smith Creek, and a screw anchor study site outside of Tulita. Table I includes the public involvement meetings conducted in 2003 and subsequent 2004 meetings relating to the Program proposed for the Tulita District. Deline District is not included in the scope of work for the Program. However, the Deline community might benefit from employment opportunities resulting from the Program and was included in the public involvement meetings. The dates, locations and communities or organizations that participated in the meetings are also included in Table 1. TABLE 1. PUBLIC INVOLVEMENT MEETINGS Meeting Date Location Meeting (Attendees) Format Community or Organizations Time May 15, 2003 Norman Wells (25) Open House Public 5:00 p.m.. 7:00 p.m. May 16, 2003 Norman Wells (19) Meeting Chamber of Commerce 11:30a.m.- 12:30 p.m. May 22, 2003 Norman Wells (3) Focus Group RRC . 12:00 p.m. - 1:00 p.m. Ernie McDonald Land Corporation May 22, 2003 Tulita (61) Open House Public 5:00 p.m. - 7:30 p.m. May 22, 2003 Tulita (8) Focus Group RRC Tulita Land Corporation 3:00 p.m. - 4:30 p.m. Fort Norman Metis Land Corporation August 6, 2003 Norman Wells (10) Open House Public 5:30 p.m. - 7:00 p.m. August 13, 2003 Norman Wells (9) Focus Group RRC . 12:00p.m.. 1:00 p.m. Ernie McDonald Land Corporation August 13, 2003 Tulita (3) Focus Group Land Corporations 4:00 p.m. - 5:00 p.m. August 13, 2003 Tulita (22) Open House Public 5:00 p.m. - 7:30 p.m. 4 Of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report Meeting Date Location Meeting (Attendees) Format Community or Organizations Time May 19, 2004 Tulita (14) Focus Group Tulita Land Corporation Tulita Dene Band RRC Tulita District 8:45 a.m. - 10:30 am. Hamlet of Tulita Economic Development Tulita Self Government June 23, 2004 Norman Wells (3) Meeting Ernie McDonald Land Corporation NIA Norman Wells Town Manager Norman Wells Mayor June 24, 2004 Tulita (3) Meeting Fort Norman Metis Land Corporation July 7, 2004 Deline (14) Open House Deline Public 4:00 p.m. - 7:00 p.m. July 8, 2004 Deline (4) Meeting Deline RRC 9:00 a.m. - 10:00 a.m. Deline Elders July 12, 2004 Norman Wells (1) Meeting CEO Sahtu Health and Social Services 1:20 p.m. Authority July 12, 2004 Norman Wells (1) Meeting Norman Wells RCMP Constable 3:30 p.m. July 13, 2004 Norman Wells (4) Meeting GIS Mapping- Sahtu 9:00 am. Student, & Sahtu Renewable Resource Board (SRRB) Wildlife Technician for Sahtu Wildlife Management for Sahtu July 13, 2004 Norman Wells (10) Meeting Ernie McDonald Land Corporation 12:30 p.m. (EMLC)Members July 13, 2004 Norman Wells (2) Meeting Members of Education, Culture and 1:00 p.m. Employment Program July 13, 2004 Norman Wells (1) Meeting Dept. of Indian and Northern Affairs 3:00 p.m. July 13, 2004 Norman Wells (36) Open House Public 5:00 p.m. - 8:00 p.m. July 14, 2004 Norman Wells (1) Meeting Municipal and Community Affairs (MACA), 9:30 am. - 10:00 a.m. GNWT July 14, 2004 Norman Wells (1) Meeting Norman Wells Cross-Country Ski Club NIA July 15, 2004 Norman Wells (6) Meeting Norman Wells Town Council Members 12:00 p.m. - 1:30 p.m. July 27, 2004 Tulita(2) Meeting SRRB 10:00 a.m. - 12:00 p.m. July 27, 2004 Tulita (37) Open House Public 4:00 p.m. - 7:00 p.m. July 28, 2004 Tulita (1) Meeting Hamlet of Tulita 10:00 a.m. - 10:30 am. August11, 2004 Deline (28) Meeting SSA Elders Representatives from Deline, 9:00 a.m. - 12:00 p.m. Tulita, Norman Wells, FGH and Colville Lake September 22, 2004 Calgary (3) Meeting Tulita Land Corporation 11:00 a.m. - 11:30 a.m. 5 of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 5.0 PUBLIC INVOLVEMENT SUMMARY The public involvement program has included 29 meetings held in communities within the Tulita and Deline District which were attended by approximately 332 individuals. Imperial provided the following information regarding the Program: • the proposed Program will involve drilling approximately 164 geotechnical holes at 35 sites: • 144 geotechnical holes at 24 borrow sites, • 16 geotechnical holes at three river crossings, • 12 geotechnical holes at four frost heave sites, • 16 geotechnical holes at one facility site, • 10 geotechnical holes at the one infrastructure site, • 20 geotechnical holes at the screw anchor study site • the geotechnical holes will be drilled to a depth of 15 to 20 meters at the river crossing sites • the proposed screw anchor study will be conducted to collect technical test data on the installation and load capability of pipe hold-down anchors • the Program will incorporate infonnation collected through the Traditional Knowledge studies in the affected areas • the objective of the Program is to gather information for an assessment of the soil and ground conditions • the information obtained from the Program will be used in the engineering and construction studies for a potential pipeline in the Mackenzie Valley and for preparing subsequent regulatory applications • the Program is proposed to commence in early January 2005 and end by mid April 2005 • environment and wildlife monitors from local communities will serve as integral members of the team • Program personnel will be housed in two 65 man portable rigs; one located near Saline River and the other located near Tulita • potable water for Program needs will be hauled in from either Tulita or Norman Wells. Waste and sewage will be hauled to the nearest approved disposal facilities 6 of 8 2005 Winter Field Geotechnical Investigation Program in the Sahtu Settlement Area — Tulita District Public Involvement Report 6.0 PUBLIC INVOLVEMENT COMMENTS AND CONCERNS Table 2 describes the comments and concerns raised during the Tulita and Deline District open houses and focus group sessions.