CENTRAL RAILWAY REVIEW OF STAFF WORKING AT STORE UNIT AT MATUNGA Officers & Inspectors Officers Inspectors Shri. Rajesh Sahani Shri Santosh Handore SECY (PG)/HQ WSI/BB Shri. A. K. Gupta Shri Swapnil Awale DWSO/BB WSI/HQ Shri R. Subramanian Shri Akbar Sayed Dy. Secretary & APIO WSI/BB Officers & Inspectors Officer Supervisors Shri. Bajrang Lal Agarwal Shri.P M Bhosekar Dy.CMM/MTN Ch.OS(EST) Shri.Arvind Hatmode Ch.OS(Gen) 1 SYNOPSIS OF THE STUDY Study Number : WSCR/Stores/HQ/2/17-18 : : Review of staff working at Store Name of Study Unit Matunga. Approved by : AGM Department : Stores Division : Mumbai Date of Commencement : 08-06-2017 Date of Completion : 10.11.2017 Date of Submission : 06.03.2018 No. of Recommendations : 01 Sanctioned Strength : 399 No. of Men studied : 205 No. of vacancies : 194 No. of posts identified surplus : 52 Financial Implication(Tentative) : Rs. 2,45,37,240 2 INDEX No. Contents Page No. Acknowledgement, Terms of Reference, Authority And 1 04 Methodology 2 Summary of Recommendations 05 3 Chapter – I Introduction 06 4 Chapter – II Existing Scenario 08 5 Chapter – III Critical Analysis 32 6 Chapter – IV Recommendations & Suggestions 33 7 Chapter – V Financial Implications 34 3 Acknowledgement The work-study team takes this opportunity to express heartily thanks to Shri Bajrang Agarwal, Dy.CMM/CWE for the valuable guidance provided by them for successful completion of study. The work study team also likes to thanks all Chief Office Superintendent of various sections and all Chief Depot Material Superintendent & Depot Material Superintendent of various wards for the guidance rendered to the work study team for early completion of the study. The work-study team is also thankful to other staff of all depot who rendered guidance to the team in conducting the study. Authority and Term of Reference The work-study on “Review of staff working at Store Unit Matunga” has been included in work-study Program 2017-18 with No. WSCR/Stores/HQ/2/17- 18. The term of reference for the given work-study is “Review of staff working at Store Unit Matunga”. Methodology The work-study team has adopted the strategy as under: 1. Collection of data of details of existing staff strength, workload, allotment of duties, existing/New procedures to carry out the work. 2. Discussion in details with supervisors & other staff of store department regarding existing scenario. 3. Critical analysis of the data collected. 4 SUMMARY OF RECOMENDATION Sr. Page Recommendations and Suggestions No. No. Recommendations 1: 52 posts of Group C Staff/ 1 33 erstwhile Group D staff may be surrendered. 5 CHAPTER 1 INTRODUCTION Store depots are of considerable importance for smooth functioning of the workshops as timely supply of required materials and spare parts are very much essential for the unit to achieve the targeted out-turn. The responsibility of planning, processing, liaison, inspection, and stocking etc of the required materials and prompt supply of the same to various shops, besides accounting of the receipts and issues is lying with the attached store depot. Objectives of Material Management: The following are concepts of good Material Management:- a. To ensure timely availability of required material for production, maintenance requirements b. To maintain uninterrupted material supplies at minimum cost c. To minimize purchase/product cost and reduce percentages of obsolesce of inventories. d. To reduce material/product costs through standardization, value analysis and import substitution, indigenization, EOQ analysis and other material management techniques e. To maintain public accountability at all stages of transaction f. Efficient control of inventories to reduce working capital g. To suggest measures to prevent deterioration of materials and to eliminate losses, pilferages maintain shelf life. h. Timely disposal of surplus, non-moving, not-required and unwanted materials In modern era, where Integrated Materials Management Information System (iMMIS) with online facility is being provided in all stores depots of Indian Railways. In view of the above factors, the work-study on “Review of staff working at Store Unit Matunga” has been included as a annual study for the year 2017- 18, with the approval of AGM. The Carriage Workshop, Matunga was set up in 1915 as a repair workshop for broad gauge and narrow gauge coaches and wagons of the erstwhile Great Indian Peninsular (GIP) Railway. The workshop primarily serves the Carriage Workshop Matunga and in addition to this it also serves Vidyavihar Car Shed, Kalva Car Shed, Sanpada Car Shed, Diesel Loco Shed Kalyan, and Electrical Loco Shed Kalya. The Stores Depot, MTN is functioning under the administrative control of Dy.CMM/CWE who is assisted by 1 SMM and 2 AMM. This stores depot is mainly catering the Carriage & Wagon Workshop, Matunga for supply of spare parts and other materials required for day-to-day working. The administrative control of Stores depots under SMM/VVH, AMM/EMU/SNPD, AMM/EMU/KLW, AMM/DCL/KYN, SMM/ELS/KYN is also under Dy.CMM/CWE. Purchase of Stock items is normally done through concerned section of Controller of Stores office, CSTM which is based on the requirement as per AAC finalized by the CWM/MTN in consultation with the WAO/MTN. 6 Materials are received in Store Depot/MTN by trucks, trains or by hand delivery and are checked first for correctness of quantity and quality as per Purchase order issued by COS office. The materials are inspected by Store/technical inspectors and DCOS/ACOS to check whether the materials received are as per specifications etc indicated in the PO. The step-wise procedure for purchase of Stock items through COS/CSTM is as under:- Preparation of estimate sheets of items Verification of quantity by associated accounts unit i.e. WAO/MTN Forwarding of the vetted figures to COS Clubbing of demands of all depots and vetting by FA&CAO Floating of tender enquiries at HQ Opening of tenders and acceptance PO sent to HQ finance for pre-check PO released for firm by HQ Receipt of material at MTN Inspection of material After acceptance, preparation of RO and material handed over to ward. If rejected, material is returned to the firm. Taken on bin cards Storage and issue of material On accepting the material as per specifications, Receipt order (RO) is prepared and the materials are transferred to the concerned wards where necessary entries are made in the records. Similarly material when issued to the shops, the transaction is recorded in the wards. Sometimes, material is issued to different Store depots also through depot transfer. 7 CHAPTER 2 EXISTING SCENARIO The Stores Depot, MTN is functioning under the administrative control of Dy.CMM/CWE who is assisted by 1 SMM and 2 AMM. This stores depot is mainly catering the Carriage & Wagon Workshop, Matunga for supply of spare parts and other materials required for day-to-day working. The administrative control of Stores depots under SMM/VVH, AMM/EMU/SNPD, AMM/EMU/KLW, AMM/DCL/KYN, SMM/ELS/KYN is also under Dy.CMM/CWE. Purchase of Stock items is normally done through concerned section of Controller of Stores office, CSTM which is based on the requirement as per AAC finalized by the CWM/MTN in consultation with the WAO/MTN. Materials are received in Store Depot/MTN by trucks, trains or by hand delivery and are checked first for correctness of quantity and quality as per Purchase order issued by COS office. The materials are inspected by Store/technical inspectors and DCOS/ACOS to check whether the materials received are as per specifications etc indicated in the PO. The step-wise procedure for purchase of Stock items through COS/CSTM is as under:- Preparation of estimate sheets of items Verification of quantity by associated accounts unit i.e. WAO/MTN Forwarding of the vetted figures to COS Clubbing of demands of all depots and vetting by FA&CAO Floating of tender enquiries at HQ Opening of tenders and acceptance PO sent to HQ finance for pre-check PO released for firm by HQ Receipt of material at MTN Inspection of material After acceptance, preparation of RO and material handed over to ward. If rejected, material is returned to the firm. Taken on bin cards Storage and issue of material On accepting the material as per specifications, Receipt order (RO) is prepared and the materials are transferred to the concerned wards where necessary entries are made in the records. Similarly material when issued to the shops, the transaction is recorded in the wards. Sometimes, material is issued to different Store depots also through depot transfer. 8 Sanctioned Strength of Group C staff and erstwhile Group D staff of Stores Deport Matunga and Other Depots falling under its jurisdiction is given in following tables dated, Group 'C' Staff Depot/ Bill Unit S/S MoR Vac MTN 2040 124 81 43 MTN 2100/2102 28 10 18 VVH 2043 26 12 14 KVLA 2046 13 9 4 DSL 2038 16 12 4 ELS 2045 31 16 15 SNPD 2094 19 11 8 Total 257 151 106 Croup 'D' Staff MTN 2040 30 13 17 MTN 2100/2102 212 103 109 VVH 2043 19 11 8 KVLA 2046 8 6 2 DSL 2038 6 8 -2 ELS 2045 26 17 9 SNPD 2094 8 4 4 Total 309 162 147 9 Detailed sanctioned strength of sanctioned posts along with On roll staff and vacancies thereof at Store Depot Matunga is given in following tables respectively, Sanctioned Sr. Category Man On Roll Vacancy Strength 1 CDMS 16 18 -2 2 DMS 10 9 1 3 Ch.OS/OS 54 36 18 4 Sr.Clerk/Jr Clerk 26 9 17 5 Steno 5 1 4 6 Typist 4 1 3 7 Tech Insp.