State of Oregon Department of Human Services Office of Child Welfare Programs Annual Progress & Service Report 2017 Covering activities from July 1, 2015 through June 30, 2016 Dr. Reginald C. Richardson, Deputy Director Department of Human Services 500 Summer Street NE, E67 Salem, OR 97301-1067 Submitted in June 2016 Resubmitted August 2016 Link: http://www.oregon.gov/dhs/children/Pages/publications/index.aspx Date of posting: Dependent upon CB approval data Questions regarding this report should be directed to Annajean Goins (503) 945-6897 or Sherril Kuhns, (503) 945-6679. Page 2 of 112 Table of Content Subject Page 1. General Information Collaboration ………………………………………………………………………… 5 2. Update on Assessment of Performance ……………………………………….... 6 3. Update on Plan for Improvement and Progress Made to Improve Outcomes 6 Plan for Improvement …………………………………………………………………..... 7 Goals, Objectives, Interventions, Progress and Benchmarks …………………. 7 Implementation Supports …………………………………………………………… 39 Progress Made to Improve Outcomes ………………………………………………….. 42 Feedback Loop (involved or impacted by intervention) ……………………….. 43 Update on the Title IV-E Foster Care Program Improvement Plan …………. 44 4. Update on Service Description …………………………………………………… 44 Title IV-B, Part 1 ……………………………………………………………………. 44 Title IV-B, Part 2 ……………………………………………………………………. 44 CFCIP and ETV …………………………………………………………………….. 45 Any expansion of existing services ………………………………………………… 51 Populations at greatest risk for maltreatment …………………………………… 52 Services for Children under Five …………………………………………………. 54 Services for children adopted from other countries ……………………………. 55 5. Program Support …………………………………………………………………………. 55 Training and technical assistance provided ……………………………………… 55 Anticipated capacity building needs ……………………………………………… 56 Any QA, research, evaluation, management information systems implemented since 2016 APSR …………………………………………………… 56 6. Consultation and Coordination between States and Tribes …………………… 56 7. Monthly caseworker visit Formula Grants ……………………………………… 64 8. Adoption and Legal Guardianship Incentive Payments ……………………….. 64 9. Waiver Demonstration Activities ………………………………………………… 65 10. Quality Assurance System ……………………………………………………….. 66 11. CAPTA State Plan Requirements and Update …………………………………. 66 12. CFCIP ……………………………………………………………………………… 76 National Youth in Transition Database ………………………………………….. 100 Homeless Prevention ………………………………………………………………… 101 Consultations with Tribes …………………………………………………………… 104 Education and Training Voucher Program ……………………………………… 104 13. Targeted Plans within the 2015-2019 CFSP ……………………………………. 106 Foster and Adoptive Parent Diligent Recruitment Plan ……………………….. 106 Health Care Oversight and Coordination Plan ………………………………… 108 Disaster Plan ………………………………………………………………………… 108 Training Plan ………………………………………………………………………… 109 14. Financial Information ………………………………………………………….… 111 Payment Limitations – Title IV-B, Subpart 1 Page 3 of 112 Payment Limitations – Title IV-B, Subpart 2 FY 2016 Funding – Revised CFS-101 Budget Request. FY 2017 Budget Request – CFS-101, Parts I and II 15. Attachments …………………………………………………………………… 112 1. Statewide Assessment, March 25, 2016 2. State Plan Assurances, Governor’s letter 3. CAPTA Panel Final Recommendations 4. Department Response 5. FCFIP Collaborations Chart 6. C3 Mission 7. Chafee OR NYTD Cohort (two documents 8. Chafee ILP Provider Annual Report 9. Chafee Graduation Rates 10. Chafee Household Expectations draft document 11. Homeless and Runaway Youth Provider Map 12. Home and Runaway Youth Advisory Committee 13. Chafee ETV Chart 14. Chafee Performance Based Contract Monthly Report 15. State Disaster Plan 16. State Training Plan 17. CFS-101 Part I 18. CFS-101 Part II 19. CFS-101 Part III 20. Signed CFS 101 Page 4 of 112 1. General Information Collaboration The following individuals provided administrative data and other information included in this report and/or reviewed drafts and provided input into the item narratives. The DHS Tribal Affairs manager authored the ICWA sections of this report. Each of the Department staff listed below contributed information, review, data, or feedback during the preparation of this annual report. Clyde Saiki, Director, Department of Human Services Dr. Reginald Richardson, Deputy Director, Department of Human Services Jason Walling, Deputy Director, Office of Child Welfare Programs, DHS Ryan Vogt, Deputy Chief Operating Officer, DHS Stacy Lake, Safety Program Manager, OCWP, DHS Stacey Ayers, Safety Program Manager, OCWP, DHS Kathy Prouty, Permanency Program Manager, OCWP, DHS Lacey Andresen, Title IV-E Waiver Program Manager, OCWP, DHS Kevin George, Well Being Program Manager, OCWP, DHS Laurie Price, Well Being Program Manager, OCWP, DHS Rosemary Iavenditti, Independent Living Program Coordinator, OCWP, DHS Sherril Kuhns, Federal Policy, Planning and Resources, OCWP, DHS Angela Skyberg, OR-Kids Business Manager, OCWP, DHS Vera James, ICPC Manager, DHS Karyn Schimmels, Training Manager, OCWP, DHS Nadja Jones, Tribal Affairs Director, Senior ICWA Manager, DHS Matthew Rasmussen, HRY Coordinator Billy Cordero, Foster Care Coordinator Melanie Parent, Foster Care Coordinator Catherina Stelzer, Education Coordinator Page 5 of 112 Leola McKenzie, Director, Juvenile Court Improvement Program Conor Wall, Data Analyst, Juvenile Court Improvement Program Zachary Hackett, Training Specialist, Child Welfare Training Unit Anna Cox, Data Collection and Reporting Manager, OBI, DHS Judy Helvig, Research Analyst, OBI, DHS Kathryn Wolf, Research Analyst, OBI, DHS Jeremy Lecoure, Research Analyst, OBI, DHS Eloise Rasmussen, Research Analyst, OBI, DHS A draft of the 2017 APSR was provided to each of the child welfare management groups and each of the child welfare advisory committees listed here and each was offered the opportunity to provide input, feedback, edits, or corrections to the draft report prior to finalization. These partner groups will be involved in the development of the Program Improvement Plan at the conclusion of the Round 3 CFSR review process and will monitor the progress made on Department strategies and activities to improve child and family outcomes. These advisory and programmatic groups meet at regularly scheduled times and locations, some monthly, some bi- monthly, and some quarterly throughout the year. Child Welfare District Managers Child Welfare Program Managers Child Welfare Office Managers Parent Advisory Committee Child Welfare Governance Child Welfare Advisory Committee Indian Child Welfare Advisory Committee 2. Update on Assessment of Performance Please see Attachment 1, the Statewide Assessment, prepared in conjunction with the Round 3 CFSR for current information on Oregon’s assessment of performance. Page 6 of 112 3. Update on Plan for Improvement and Progress Made to Improve Outcomes Plan for Improvement Over the past year, Oregon has seen significant changes. With the high profile closure of one of Oregon’s contracted foster care providers, other media attention, and several legal actions, the Department is undergoing significant change. The two, tenured senior administrators have left the agency. The search for a new child welfare director is currently underway. The Department is undergoing structural changes that will result in a single line of responsibility and authority over both child welfare program and child welfare field administration services. Oregon is midway through the Round 3 Child and Family Services Review, having completed the self-assessment in March, 2016 and currently in month 3 of the six month self- conducted case review process. Oregon is aware of the need for improvement and has made the decision to focus on three primary areas of child welfare practice in the state plan over the next 12 months. These primary focus areas are reflected in the revised objectives, strategies and outcome measures. The outcome measures, in large part are the measures the Department is incorporating into the Quarterly Business Review (QBR process) and the ongoing review of the CFSR case review outcome measures. The three primary areas of focus are: Assessing and managing safety throughout the life of the case (Please see Goal 1 for additional information.) Improved timeliness to permanency through data driven system analysis and improved case planning and service delivery (Please see a revised Goal 2, which incorporates the case review Well Being measures.) Increasing safe substitute care capacity (Please see a revised Goal 3, which focuses the statewide efforts to improve Oregon’s capacity to increase both Department certified foster care resources and contracted placement resources for children with complex needs.) Oregon will continue the work of increasing racial equity within child welfare. (Goal 4) All of these areas of focus will be driven through a continuous quality improvement lens, in order to both understand the root causes of needed system improvements and to sustain lasting change in child welfare outcomes for children and families. (Goal 5) Goals, Objectives, Interventions Page 7 of 112 Goal 1: Safety: Children in Oregon who come to the attention of child welfare will be protected from abuse and neglect and will be safely maintained in their homes, whenever possible and appropriate. Objective 1: Implement case practice improvements regarding safety planning during the CPS process. Key Activities: 1. Conduct screening fidelity reviews in every District (including both calls assigned and those