Guidelines for customs processing and forwarding of cargo for the 29th Winter Universiade Krasnoyarsk 2019 Contents Introduction 3 Section A Cargos 3 A1. Before shipping goods to Russia 3 A2. Shipping cargos 7 A3. Points of customs processing in Russia 8 A4. Customs broker 9 A5. Customs declaration 10 A6. Customs documents 10 A7. Restricted goods and permissive documentation 12 A8. Intellectual property rights 14 A9. Customs procedures 15 A10. Biathlon weapons and ammunition 22 A11. Delivery to venue and logistic support on site 23 A12. Pickup procedure 23 Section B Personal belongings 24 B1. Customs procedures on arrival 24 B2. Customs procedures at departure 29 Section C Procedure for enrolment in the customs list of the Winter Universiade 2019 31 Section D Logistics team of ANO Directorate Krasnoyarsk 2019 32 Section E Logistics operator 32 Annexes 33 2 Introduction These guidelines for customs processing and forwarding of cargo (hereinafter the Guidelines) are purported as an overview of the processes for importing, exporting and customs processing of cargos intended for the 29th Winer Universiade Krasnoyarsk 2019 (hereinafter the Winter Universiade 2019). These Guidelines are intended mainly for: the International University Sports Federation (FISU); leading broadcasting companies and media stakeholders; sports delegations; other suppliers of commodities and services. Participating FISU, media and other information companies and delegations should refer to respective dedicated publications. Customs procedures in Russia differ depending on the method of shipment and the exporting countries, and also whether the goods are intended for private or commercial use: goods shipped by a logistic company as cargo or escorted baggage imported on behalf and for the purposes of an organization; hand baggage carried by individuals as personal items for private use. Procedures concerning both categories are described in separate sections of these Guidelines. Russia is member of the Eurasian Economic Union with Belarus, Kazakhstan, Armenia, and Kyrgyzstan. This needs to be considered when choosing transportation routes, whereas direct shipments to Russia should be preferred. The FISU, mass media and other information companies, delegations, their suppliers of goods and services are responsible for organizing international carriage of their cargos for the Winter Universiade 2019. If you need help from ANO Directorate Krasnoyarsk 2019 in informing the customs on your international shipments, please see section A1 "Before shipping goods to Russia", Stage 3. This publication contains general information only, which shall in no case be considered as legally binding. If you need information on more specific questions or issues, please consult ANO Directorate Krasnoyarsk 2019, Russian customs authorities, your logistics operator or customs brokerage service providers or professional advisors and lawyers. Section A – Cargos Please read carefully the following instructions concerning the import of goods that will be shipped as cargo/freight by a logistics company. A1. Before shipping goods in Russia Stage 1. Decide who will be in charge for customs processing in Russia 3 In some cases goods may be imported to Russia for the purposes of the Winter Universiade 2019 on the basis of an agreement made with a Russian company (e.g. under a sales contract, marketing contract, or contract for provision of services using the goods so imported). In this case such Russian company will be in charge for customs processing and shall be applicant (importer of record) under the Russian law (regardless of the Incoterms conditions or contractual obligations). If a foreign company is importing its own goods for doing business in Russia without making contracts with Russian entities, such foreign company will be in charge for the customs processing and will be the applicant (importer of record). If goods are imported under a contract between two foreign companies (for example, a foreign supplier is importing any goods of the FISU/commercial partner of the FISU/broadcaster, or a commercial partner of the FISU is importing any goods of the FISU), then they have to decide who will be in charge of the customs processing of the goods so imported by reference to their contractual obligations, the expected customs procedure, and depending on who will be in charge of the goods during their stay in Russia, fulfilling requirements for completing the customs procedure, and be responsible for re-exporting the goods upon the end of the event, and other circumstances. As a general rule, ANO “Directorate Krasnoyarsk 2019” recommends importing goods in the name of the company that will be using them while in Russia and will be in charge of the goods and their return upon the end of the event. Note that logistics companies and customs brokers act on behalf of companies and are not deemed as applicants/importers of record. Stage 2. Choose a transport and logistics company and a customs broker It is recommended to select a transport and logistics company and a customs broker as soon as possible to arrange the shipment and customs processing of goods that you want to import for the purposes of the Winter Universiade 2019 (at least 3- 4 weeks before the planned delivery of goods). A customs broker must be a Russian legal entity and have a special permit (license) for the provision of customs brokerage service. If you engage a foreign logistics operator for shipment and customs processing, it is required to sign a separate agreement for customs service in Russia with a Russian organization registered as a customs broker who will perform all procedures related to customs processing on your behalf. We strongly encourage you to engage a transport and logistics company and a customs broker with broad knowledge in import procedures and Russian customs legislation, including special customs rules applying to the Winter Universiade 2019, to avoid unnecessary delays. For more information, see Section A "Shipment of cargo" and Section A4 "Customs broker". 4 You can choose any forwarder or customs broker at your own discretion. For contact details of the ANO “Directorate Krasnoyarsk 2019” logistics operator, refer to Section E. Stage 3. Prepare an invoice/proforma invoice/shipping specification As soon as you determine the list of goods that will be imported to Russia and as early as possible (at least 3-4 weeks prior to shipment): Fill-in an invoice or a proforma invoice or a shipping specification using your standard templates and forms. To make sure your list of goods contains all necessary data, see Section A6 "Customs documents". If you need support from ANO “Directorate Krasnoyarsk 2019” in informing the customs on your international shipments, please fill-in the form given in annex H2 and send it in advance to the Organizing Committee enclosing the invoice/commercial invoice/shipping specification. Stage 4. Determine the customs procedure for exporting goods from your country Before shipping the goods, you have to select a customs procedure for exporting the goods and check with local customs authorities what requirements apply in respect of the export and return of the goods from/to your country. In particular, find out the regulations applied in your country to the sanctions regime that have to be considered in respect of freight shipments to Russia. Stage 5. Check and exclude any forbidden goods from the consignment. Certain commodities are forbidden to Russia. See some examples of such commodities below: certain ozone-depleting substances and hazardous industrial waste; images of extreme violence or rudeness, or pornography, materials in support of terrorism, etc.; crop protection agents included in schedules A and B of the Stockholm Convention on Persistent Organic Pollutants; certain kinds of weapons and ammunition; certain kinds of fishing nets and electric fish traps; other. For the full list of forbidden items, visit the Federal Customs Service official website (available in Russian language only): http://fl.customs.ru/index.php?option=com_content&view=article&id=106& Itemid=1829 5 Some foodstuffs (meat, poultry, fish, seafoods and products of them, milk and dairy products, cheese, fruit, vegetables, nuts, sport nutrition, salt, etc.) made in Albania, Australia, Canada, EU, Iceland, Lichtenstein, Montenegro, Norway, Ukraine and USA cannot be imported to Russia due to the economic sanctions regime. Some commodities cannot be carried by air due to the air transportation rules. Check with your customs broker and transport and logistics company for a list of such forbidden items and remove them from your shipment and from the transport documents. Import of forbidden goods into Russia may result in administrative fines (up to 200% of the cost of such goods) and/or forfeiture of the goods. Stage 6. Determine the customs procedure for the import Choose a relevant customs procedure for import and provide clear instructions regarding the customs procedure and expected period of stay of the goods in Russia to your customs broker. The import procedure will largely depend on how you are going to use the goods for the Winter Universiade 2019 and upon its completion. See Section A9.1 for details on commodities admitted by ATA carnets. Information on the use of the special customs procedure for sporting events (SCP), which concerns temporary admitted goods, goods for free distribution, goods consumed and expended during the event, is set out in Sections A9.2-A9.4. Section A9.5 provides detailed information on the release for domestic consumption (RDC) procedure. Stage 7. Check that you are included in the list of persons authorized to place goods imported into the Russian Federation and intended for the organization and holding of the Winter Universiade 2019 under a special customs procedure. If you are a FISU-related organization and have chosen a special customs procedure, make sure that you are included in the list of persons eligible to apply for exemption from customs duties, which is provided by the special customs procedure (Winter Universiade 2019 customs list).