TOWNSHIP OF OTONABEE-SOUTH MONAGHAN General Committee/Planning Council Meeting Monday, April 27, 2015 @6:00 pm Council Chambers, Keene AGENDA: General Committee/Planning Meeting MEETING: Monday, April 27, 2015 Page 1. CALL TO ORDER 2. DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting. 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA 4. ADOPTION OF AGENDA 5. DELEGATIONS 3-22 a) Carolanne Nadeau, CEO - OSM Library - Library Board Presentation 6. FINANCE 23 a) Kennel Licences 7. PLANNING a) Cell Towers (Deferred at the request of Bell Canada) 24-26 b) Lift Hold Notice - Burnham Meadows Subdivision (Safe Harbour) 8. BY-LAWS 27-31 a) 2015-28 Agreement - Merger - Driscoll 32-34 b) 2015-29 Zoning - Safe Harbour (Burnham Meadows) Lift Hold Removal Page 1 of 67 Page 9. CORRESPONDENCE 35-37 a) Madawaska Valley - Hydro Rates 38-42 b) Otonabee Conservation - Minutes (03-19-2015) 43-44 c) Joyce Armstrong - Septic System Re-inspection & Rates 45 d) North Shore Public School Council - Farm Grant 10. INFORMATION 46-47 a) Canadian Pacific Railway - 2015 Vegetation Control Program 48-50 b) Infrastructure Ontario - Fibre Optic Easement 51-52 c) Ministry of Energy - Ontario Hydro Shares 53 d) Ontario Provincial Police - Citizen Self Reporting 11. OTHER 54-65 a) Draft Outdoor Skating Rink Policies & Procedures (Clerk) 66 b) OSM Community - Conceptual Drawings 67 c) Proclamation - "Day of Mourning" 12. CLOSED SESSION Closed Session in accordance with the Municipal Act, S.O. 2001, c.25 Section 239(2) (b) personal matters about an identifiable individual, including municipal or local board employees; (Fire);(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (specifics of the matter to be discussed are not being referred to because the release of information related to the individual's names would undermine the confidentiality that requires the matter to be dealt with in closed session) 13. ADJOURNMENT Page 2 of 67 ... Agenda Item # 5a) Otonabee South Monaghan Library Board 2014-2015 Work plan TO BE PRESENTED TO THE OTONABEE SOUTH MONAGHAN MUNICIPAL COUNCIL 2015 Carolanne Nadeau, CEO - OSM Page 3 of 67 Library - Library Board ... Agenda Item # 5a) Our Mission “To enrich community life by fostering the joy and love of reading, and encouraging life-long learning in a welcoming environment.” Carolanne Nadeau, CEO - OSM Page 4 of 67 Library - Library Board ... Agenda Item # 5a) Purpose: The purpose of this presentation is to inform Council of what we have accomplished in 2014 and our priorities for 2015. Carolanne Nadeau, CEO - OSM Page 5 of 67 Library - Library Board Library Carolanne Nadeau, CEO Highlights of 2014 ... - Library Board A Health and Safety Strategy was implemented and all staff participated on an on-line health and safety awareness training - OSM Human Resources Policies have been updated A Grant Committee was established to determined various ways to procure additional funding Seniors Community Grant Project The library implemented CanadaHelps which is the registered charity that brings donors and charitable organizations together online. It was put on our website. This 3.9% is deducted from the donation before being disbursed to the library, and covers all aspects of processing the transaction, including the credit card merchant rate, credit card transaction Agenda Item # 5a) charge, reconciliation, receipting and disbursements. Page 6 of 67 The library’s web site was redeveloped and user friendly Library Carolanne Nadeau, CEO 2014 Continued ... - Library Board We are continuing to update the library catalogue to bring it up to library - OSM standards! We continue to organize and provide creative displays for all collections! We are continuing to provide excellent programming for children and adults! We continue provide excellent patron service by following Operational Standards and maintaining the level of service our patrons have come accustomed to. Agenda Item # 5a) Page 7 of 67 Library Carolanne Nadeau, CEO Summer Programming ... - Library Board This year for our younger children ages 0-6 we used the theme “Old MacDonald Had a Farm”. We asked some of our local area - OSM farmers to come in and speak to the children. Our farmer “Geraldine” came with a spinning wheel, fresh wool off of a sheep and a baby lamb. Another farmer “Marg” came and talked to the children about her Dairy Farm. Marg described the different types of cows that they had and how often they changed to different milking cows during the year. Then we had “Wooley Wonderland Farms” visit. Karen the Agenda Item # 5a) owner sang songs with the children. Next they got to go out and pet a large array of farm animals. The children and parents had a lot of fun, 30 children & 19 adults attended. Page 8 of 67 Library Carolanne Nadeau, CEO Summer Programming Continued ... - Library Board For our older children ages 7-11 we used the theme “Indiana Jones Doctor of Archaeology”. - OSM Each week was a different theme. We traveled through ancient Egypt to Mexico to China and Canada. The children learned that Archaeology is not “Shoot ‘Em Up Bang Bang” like on Indiana Jones movies. Laurie from Hiawatha First Nation came to visit us and brought artefacts that were found at Serpent Mounds Park. These artefacts were at least 3,000 years old and Agenda Item # 5a) part of the Hiawatha First Nation History. Page 9 of 67 7 children participated ... Agenda Item # 5a) Children’s Programs The library continues to provide Tuesday Morning Pre School Story Time at Keene Branch – 1,547 children and 290 adults (moms, dads and grandparents) attended Carolanne Nadeau, CEO - OSM Page 10 of 67 Library - Library Board ... Agenda Item # 5a) Outreach Services We continue to provide Outreach Services to Hiawatha First Nation Child Care – 336 children and Northern Lights Daycare – 1,261 children In 2014 the library increased programing to 19 from 13 Carolanne Nadeau, CEO - OSM Page 11 of 67 Library - Library Board Library Carolanne Nadeau, CEO Seniors Programs ... - Library Board We received a grant from the Seniors Secretariat of Ontario to provide monthly workshops to help - OSM encourage and educate seniors in computers, health/wellness and crafting. This grant runs from October 2014 to March 2015. So far we have had 52 seniors attend our programs. We plan to continue programming for seniors based on this model. Workshops: Me and My iPad Healthy Mind Healthy Body Create Your Own Christmas Wreath Internet Safety Agenda Item # 5a) The library received an iPad, two laptops, and e-books Page 12 of 67 from this grant Library Carolanne Nadeau, CEO Initiatives ... - Library Board We were approved for a Job for Rural Youth position – summer 2014 - OSM We kept the youth on as Casual Clerk We received a grant from Industry Canada – Youth Initiative to provide Internet/technology assistance at our Bailieboro Branch We hired our Rural Youth person to fill this position. We also provided Free Income Tax Clinics at the Agenda Item # 5a) Keene and Bailieboro Branches which saw about 82 people use this service Page 13 of 67 Library Carolanne Nadeau, CEO Program Attendance and Membership ... - Library Board The library saw a decrease in program attendance in 2014 due to the - OSM implementation of all day junior/senior kindergarten and raising the cost of computer lessons from $5 to $10. In 2014 program attendance was 4,033 in 2013 program attendance was 4,855. Currently the library has 2,519 memberships; with 123 new memberships in 2014 – a 7% increase from last year. At total of 12,383 people visited the library in 2014. Currently we are undergoing a Patron Usage Scan – we want to get an Agenda Item # 5a) understanding of who our patrons are what their needs may be at our two smaller branches. We have begun the scan August 2014 and will continue Page 14 of 67 until July 2015. Library Carolanne Nadeau, CEO Volunteers ... - Library Board Volunteers play a vital role at OSM Public Library they are an important - addition to the Library’s staff and perform specific duties and functions OSM that are important to the operation of the library. In 2014 the library had 52 volunteers who worked over 7,000 hours in various duties and positions within the library system. For example: Fundraising Two Small Rooms The Boutique Friends of OSM Library Keene Library – Circulation Desk Volunteer Student Volunteer Agenda Item # 5a) Library Catalogue Database Volunteer Bailieboro – Youth Clerk Page 15 of 67 Library Board Library Carolanne Nadeau, CEO New Web Site ... - Library Board - OSM • September 2014 the library updated its website. • It is more user-friendly and now has a survey for people to take part in. • We have partnered with Canadahelps.org to assist with online donations. Agenda Item # 5a) • We are able to provide more information about us through our site. • Check us out at: www.otosoumon.library.on.ca Page 16 of 67 • We are on Facebook and Twitter ... Agenda Item # 5a) Costs & Circulation of Our Collection Carolanne Nadeau, CEO - OSM Page 17 of 67 Library - Library Board Library Carolanne Nadeau, CEO Fundraising and Donations ... - Library Board The library relies heavily on fundraising, and donations to help with sustaining the library’s mission statement and the level of service patrons have become accustom to. We would - OSM not be able to continue do so if not for the hard work and dedication of our volunteers and supporters. Two Small Rooms $8,750 The Boutique $1,663 Friends of OSM Library $3,101 General Fundraising $889 Keene Lions $2,000 Liz Coleman Memorial $500 Donations $1,045 Nexicom (Internet Fees, Keene Branch) $820 Agenda Item # 5a) Page 18 of 67 Library Carolanne Nadeau, CEO Our Partners ..