CITY OF SHOREVIEW AGENDA CITY COUNCIL Monday January 04, 2021 7:00 PM MEETING FORMAT - This meeting is taking place virtually due to COVID-19. Members of the public may join the meeting the following ways: PC, Mac, iPad, iPhone, or Android device https://us02web.zoom.us/j/85646981511?pwd=U2JmSXlUYmxROURwS0tORmZibGJyZz09 Password: 007680 Phone Call 1-312-626-6799 Webinar ID: 856 4698 1511 Passcode: 007680 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. STATE OF THE CITY 6. PROCLAMATIONS AND RECOGNITIONS 7. CITIZENS COMMENTS - Individuals may address the city council about any item not included on the regular agenda. Specific procedures that are used for citizens comments are available on notecards located in the rack near the entrance to the council chambers. Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes. Generally, the city council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. 1 8. COUNCIL COMMENTS 9. CONSENT AGENDA - These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a councilmember or citizen so requests, in which event the item will be removed from the consent agenda and placed elsewhere on the agenda. 9.a December 21, 2020 City Council Workshop Minutes 9.b December 21, 2020 City Council Meeting Minutes 9.c Receipt of Committee/Commission Minutes 9.d Claims and Purchases 9.e Approve Tree Timmers Licenses 9.f Adopt Ordinance 988 establishing Tenant Protections and amending Administrative Citations 9.g Ordinance amending Section 703, Solid Waste Haulers 9.h Revise and increase membership composition of the Bikeways and Trails Committee 10. PUBLIC HEARINGS 11. GENERAL BUSINESS 11.a Committee/Commission Reappointments 11.b Appointment to the Bikeways and Trails Committee 11.c Designate Legal Newspaper for 2021 11.d Council Assignments for 2021 12. SPECIAL ORDER OF BUSINESS 13. ADJOURNMENT * Denotes items that require four votes of the City Council. 2 Memorandum TO: City Council FROM: Amy Truhlar , Deputy Clerk DATE: January 4, 2021 SUBJECT: December 21, 2020 City Council Workshop Minutes ITEM 9.a NUMBER: SECTION: CONSENT AGENDA REQUESTED MOTION Approve December 21, 2020 city council workshop minutes INTRODUCTION City council is being asked to approve the December 21, 2020 city council workshop minutes. DISCUSSION RECOMMENDATION It is recommended that the city council approve the minutes of the December 21, 2020 city council workshop as presented. ATTACHMENTS City council workshop minutes; December 21, 2020 3 CITY OF SHOREVIEW MINUTES CITY COUNCIL WORKSHOP MEETING December 21, 2020 CALL TO ORDER Mayor Martin called the workshop meeting of the Shoreview City Council to order at 4:30 pm on December 21, 2020. The meeting took place by virtual format due to COVID-19. ROLL CALLout The following attended the meeting: City Council: Mayor Martin; Councilmembers Denkinger, Johnson, Quigley and Springhorn Staff: Terry Schwerm, City Manager Renee Eisenbeisz, Assistant City Manager Steven Benoit, Park and Recreation Director LHB Lydia Major GENERAL BUSINESS REVIEW OF DESTINATION PLAYGROUND CONCEPT FOR SHOREVIEW COMMONS PARK City Manager Schwerm stated that the concepts presented are true to the general layout reviewed by the council last summer. Staff has been working with a local firm, Landscape Structures in Delano, MN. This company has been involved with most destination playgrounds in Minnesota and also well known nationally and internationally. This structure will be in place for 15 to 20 years, and it will be easier to maintain with a local manufacturer. Landscape Structures has an excellent reputation. Presentation by Lydia Major The council reviewed a concept site plan for Commons Park that included the destination playground with a reconfigured parking area and safe crossing to the playground. 1 4 Features of the destination playground include: - Hill slide with bouldering and climbing features - Woodland edge specialty swings - Marsh play area - Picnic shelter - Prefab restrooms - Bench swings and pergolas - ZipKrooz and swingset - Climbing forest - Arches with lighting - Challenge course - Tree grove with seating and picnic tables Councilmember Quigley asked if trees have to be removed and if the hill on Victoria can still be used for sliding. Ms. Major answered that only two trees will be removed. No further tree removal is planned. The hill on Victoria is being preserved for sledding and water sliding. Mayor Martin asked if the picnic shelter will be built. Ms. Major answered that there will be a picnic shelter but not a restroom/storage building. Mr. Schwerm added that because of budget issues the building will not be built at this time. Prefab restrooms will be put in as they are much less expensive than constructing a building. Shaded seating will be put in when the building is constructed. Review of Each Feature Hill Climb: The hill climb will be a small creek that splits around a climbing rock at the top. This activity consists of three waterfall slides with climbing options between the slides and boulders on the side. The surface is poured in place. Near the hillside are saucer swings and face-to-face swings. Councilmember Johnson confirmed that the distance from the back of the hill climb is not too close to the sidewalk along Victoria. It is at least 30 or 40 feet from the sidewalk. Marsh Area: The surface is poured in place, but the mounds are artificial turf with planted areas around the perimeter. This play area is for hopping, climbing, balancing, using bridges. There is a lot going on and is super 2 5 friendly for ages 2 to 12. There are also areas that are somewhat enclosed— huts that are little get-away areas. Councilmember Quigley asked how the park is managed with all of the moving parts throughout. Mr. Schwerm stated that there will be cameras to record any issues that occur that can be reviewed. Typically, the park is not staffed. Ms. Major noted that there is nothing that would add liability for the city. ZipKrooz and Swingset The zipkrooz can be done by hanging on to a rope or sitting in a seat to cross. It is designed like a zip line. Traditional swings are also in this area. Climbing Forest View It is located in the oak trees on the hill. Many climbing elements are included and set among the trees. Tree House Tower Area This will be the first major play area encountered upon entering the park. There is tree climbing, net climbs, ladder climbs. There are two tree house structures with a connecting open mesh tunnel to go back and forth with a number of slides from the treehouses. Challenge Course This area is aimed at ages 13 to 18. It is closer to the skate park and oriented for older youth and adults. Possibly a timer will be available for running the course. It is challenging enough to be a good workout on artificial turf. Mr. Schwerm noted that elements of the course are still being decided with Landscape Structures. The plan is to put this project out to bid in January. It is 25% over the amount allocated, and he will be working with the finance director on how to finance all of these features. The playground equipment is over $1 million. The poured-in-place surfaces will be almost $500,000, which is the reason to delay construction of the restroom/storage building. The city may use RJM to do a price run for comparison purposes. Councilmember Quigley commented that the destination playground will be permanent once it is in which means it has to be well constructed. Mr. Schwerm stated that is one of the reasons to use Landscape Structures because their products are top quality. Ms. Major added that because of poor soils, there are meetings with engineers to make sure what is put in will last and not cause maintenance issues. Awarding a bid by late January or early February will mean construction can start as soon as possible in the spring. She encouraged a price run from RJM because it is good to have another set 3 6 of eyes outside the design team to analyze cost of the complex elements for this project. Mayor Martin stated that because of the expansive design, it is hard to see how all the trees will be protected. It is different people who develop the design than the ones who run the big machines to build it. If it means marking every tree to not be removed, that is critical. Ms. Major indicated the existing trees on the site plan and showed the different areas in the playground that will be all newly planted trees. Councilmember Quigley questioned the hours the playground is open and expressed concern about safety after dusk. Ms. Major confirmed the open hours are dawn to dusk. Discussions with staff about lighting are in process. There has to be safety lighting because there is no fence. Also, if the playground is open for special events, there is lighting at the picnic shelter. Many outlets will be included to accommodate equipment for speakers and wifi. Mr. Schwerm stated it will not be lighted like the skate park at night. Councilmember Quigley also expressed concern about bikers cutting through the area. Mr. Schwerm responded that there will have to be bike racks at the entry to the playground. Walkers are encouraged to walk through. Bikes and scooters from the skate park will have to be regulated.