Location: Tom Davies Square Commencement: 5:00 PM Minutes Adjournment: 7:25 PM For the City Council Meeting held Tuesday, April 9, 2013 Committee Room C-11 DEPUTY MAYOR LANDRY/ALTMANN, IN THE CHAIR Present Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Rivest; Kilgour; Belli; Craig; Caldarelli; Kett; Mayor Matichuk City Officials Doug Nadorozny, Chief Administrative Officer; Bill Lautenbach, General Manager of Growth & Development; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Kevin Fowke, Director of Human Resources & Organizational Development; Brian Bigger, Auditor General Declarations of Pecuniary Interest None declared. Closed Session CC2013-112 Kilgour/Berthiaume: THAT the City of Greater Sudbury Council move to Closed Session to deal with one Labour Relations/Employee Negotiations Matter in accordance with the Municipal Act, 2001, s.239(2). CARRIED Recess At 5:20 p.m., Council recessed. Reconvene At 6:05 p.m., Council commenced the regular meeting in the Council Chamber. HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR Present Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Dupuis (A7:05pm); Rivest; Kilgour; Belli; Craig; Caldarelli; Kett; Landry-Altmann City Officials Doug Nadorozny, Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Catherine Matheson, General Manager of Community Development; Bill Lautenbach, General Manager of Growth & Development; Allan Lekun, Deputy Chief of Police; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Tony Derro, Acting Chief Financial Officer/Treasurer; Kevin Fowke, Director of Human Resources & Organizational Development; Jamie Canapini, City Solicitor; Eliza Bennett, Manager of Communications & French Language Services; Franca Bortolussi, Council Assistant, Danielle Derochie, Audio/Video Operator MOMENT OF SILENT REFLECTION DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. Community Delegations 1 . David Courtemanche and Franco Mariotti, Co-Chairs, made an electronic presentation entitled ‘Connect the Creek – Junction Creek Waterway Park’. 2 . Steven Woolfenden, Manager, Corporate Environmental Approvals and Permits, and David Brown, Environmental Services, made an electronic presentation entitled ‘ IAMGOLD’s Côté Gold Project’. Matters Arising from the Closed Session Rise and Report Deputy Mayor Landry-Altmann, as Chair of the Closed Session, reported that Council met in Closed Session to deal with one Labour Relations/Employee Negotiations Matter in accordance with the Municipal Act, 2001, s.239(2). Pursuant to Article 239(6), Council, by way of a show of hands vote, directed the Director of Human Resources and Organizational Development to enter into renewal collective agreements with CUPE and its Local 4705 Inside and Outside Units consistent with a tentative agreement reached by the Parties on March 23, 2013. Matters Arising from Audit Committee Approval of Audit Committee Recommendations Approval of Audit Committee Recommendations Councillor Belli, as Vice-Chair of the Audit Committee, reported on the matters arising from the Audit Committee Meeting of March 19, 2013. The following motion was presented: CC2013-113 Belli/Kilgour: THAT the City of Greater Sudbury approve Audit Committee Recommendations AC2013-01 and AC2013-02 from the meeting of March 19, 2013. CARRIED The following are the Audit Committee recommendations: Appointment of Committee Chair and Vice-Chair AC2013-01 Belli/Dupuis: THAT Councillor Dupuis be appointed as Chair and Councillor Belli be appointed as Vice-Chair of the Audit Committee for the term ending December 31, 2013, or until his/her successor is appointed. CARRIED Audit Protocol for Auditor General and Staff AC2013-02 Belli/Dupuis: THAT the City of Greater Sudbury receive the report dated March 14, 2013 from the Auditor General regarding Audit Protocol For Auditor General and Staff for information only. CARRIED Matters Arising from Finance and Administration Committee Approval of Finance and Administration Committee Recommendations Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of March 19, 2013. The following motion was presented: CC2013-114 Berthiaume/Belli: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2013-01 and FA2013-03 to FA2013-11 inclusive from the meeting of March 19, 2013. CARRIED The following are the Finance and Administration Committee recommendations: Appointment of Committee Chair and Vice-Chair FA2013-01 Kett/Belli: THAT the City of Greater Sudbury appoint Councillor Terry Kett as Chair of the Finance and Administration Committee for the term ending November 30, 2014 and defer the appointment of Vice-Chair to the next meeting of the Committee. CARRIED Transfer to Reserve for Various – 2012 Projects FA2013-03 Kett/Belli: THAT the City of Greater Sudbury approve that funding for the following FA2013-03 Kett/Belli: THAT the City of Greater Sudbury approve that funding for the following projects/purchases totalling approximately $490,000 be contributed to the Reserve for various projects in the approximate amounts of: · Corporate Expenditures - $82,000; · Administrative Services - $69,000; · Growth & Development - $49,000; · Financial Services - $48,000; · Community Development - $189,000; · Emergency Services - $57,000. CARRIED List of Planned Healthy Community Initiative Fund Projects for 2013 FA2013-04 Belli/Kett: THAT the City of Greater Sudbury approve the projects contained in the list of planned Healthy Community Initiative Projects for 2013 in the report dated March 7, 2013 from the Chief Financial Officer/Treasurer, in accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy. CARRIED 2012 Investment Report FA2013-05 Kett/Belli: THAT the City of Greater Sudbury receive the report dated March 5, 2013 from the Chief Financial Officer/Treasurer regarding 2012 Investment Report for information only. CARRIED By-Laws 87-340 and 87-341 Requiring Owners to Connect Water and Wastewater Works 2013 Exemption Amount FA2013-06 Belli/Kett: THAT the City of Greater Sudbury receive the report dated February 20, 2013 from the Chief Financial Officer/Treasurer regarding By-Laws 87-340 and 87-341 Requiring Owners to Connect Water and Wastewater Works 2013 Exemption Amount for information only. CARRIED POA Relocation Update FA2013-07 Craig/Belli: THAT the City of Greater Sudbury receive the report dated March 6, 2013 from the Executive Director, Administrative Services regarding POA Relocation Update for information only. CARRIED Reserves, Reserve Funds and Trust Funds FA2012-08 Craig/Belli: THAT the City of Greater Sudbury approve the changes to the Reserves, Reserve Funds and Trust Funds By-law, as outlined in the report dated March 7, 2013 from the Chief Financial Officer/Treasurer; AND THAT December 31, 2012 be the effective date for the amended Winter Control Reserve Fund and the new Post Employment Benefits Reserve Fund; AND THAT the Reserves, Reserve Funds and Trust Funds By-law be prepared. CARRIED CARRIED 2014 Budget Schedule and Capital Budget Process FA2012-09 Belli/Craig: THAT the City of Greater Sudbury accept the report dated March 5, 2013 from the Chief Financial Officer/City Treasurer regarding 2014 Budget Schedule and Capital Budget Process; AND THAT the 2014 Budget Schedule be approved. CARRIED Allocation of Additional Roads Capital Budget FA2012-10 Berthiaume/Dutrisac: THAT the City of Greater Sudbury authorize that the additional roads capital funding approved as part of the 2013 Capital Roads budget in the amount of $533,500 be applied to the MR 15 project to extend the limit further north from Main Street all in accordance with the report dated March 6, 2013 from the General Manager of Infrastructure Services. CARRIED 199 Larch Street – Update on Operating and Capital FA2013-11 Landry-Altmann/Berthiaume: THAT the City of Greater Sudbury receive the report dated January 15, 2013 from the General Manager of Growth & Development regarding 199 Larch Street – Update on Operating and Capital for information only. CARRIED Matters Arising from Planning Committee Approval of Planning Committee Recommendations Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of March 25, 2013. The following motion was presented: CC2013-115 Belli/Berthiaume: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2013-48, PL2013-49, PL2013-51 and PL2013-52 from the meeting of March 25, 2013. CARRIED The following are the Planning Committee recommendations: Algonquin Road, Sudbury - Dalron Construction Limited PL2013-48 Craig/Belli: THAT the City of Greater Sudbury approve the application by Dalron Construction Limited to amend the Zoning By-law 2010-100Z to change the zoning classification from "FD", Future Development to "R2-2", Low Density Residential Two, "R3-1", Medium Density Residential, and "R3-1(S)", Medium Density Residential Special in order to permit semi-detached dwellings and 122 row dwellings on those lands described as Part of PIN 73478-0607, Parcel 2877, Lot 4, Concession 5, Township of Broder, Sudbury subject to the following conditions: 1. That Lots 1 to 5 be zoned "R2-2", Low Density Residential Two. 1. That Lots 1 to 5 be zoned "R2-2", Low Density Residential Two. 2. That approximately 40 metres of the