1 DON ROWING CLUB ANNUAL MEETING OF THE MEMBERS - 2020 ________________________________________________________________ Minutes of the Annual Meeting of Members of the Don Rowing Club (hereinafter also referred to as “DRC”) held on October 24, 2020, scheduled to commence at 2:00 p.m. via Zoom. PRESENT MEMBERS GUESTS PROXIES REGISTERED Alex Ng Horacio Tendilla Kelly McKenzie Amanda Caromicoli Ani Altounian Brant Ottnad Brian Howe Carrie Strachan Cheryl Leonhardt Christoph Richter Cori Simms Cynthia Drewry Danielle McDowell David Johnson Duncan Cameron Elene Brett-Evans Ernst Peters Gerd Hauck Gilda Wainwright Graciela Conde Gudrun Hahn Heather Alexi Horacio Tendilla Rocha Ian Marshall Ingo Ensminger Jack Welton Jane Breitman Jane Ohberg Julie-Anne Fiore Laura Heberle Leanne Larmondin Louise Soucy-Fraser Lynda Dundas Marion Hendry Marko Saban Michael Neary Nancy Simpson Nancy Sweet Nancy Wong Shameek Sarkar Tessa Mandrapilias Tina Carton 2 Vilma Faccani-Von Buren Walter Benko Yen Chu CALL TO ORDER Lynda Dundas, President, occupied the chair and Brian Howe, Secretary, recorded the minutes. The Meeting was called to order at 2:05 p,m. REGISTRATION OF PROXIES Proxies were accepted in the names of the members listed above. FILING OF NOTICE The Secretary placed before the Meeting a copy of the Notice calling the Meeting. QUORUM A quorum of at least twenty Members being present, the Meeting was declared validly constituted. PREVIOUS MINUTES The draft Minutes of the previous Annual Meeting of Members held on March 30, 2019 were reviewed by the Members, The Members considered, and adopted, the following resolution. Upon Motion duly made (Marko Saban) and seconded (Ian Marshall), it was resolved that the Minutes of the Meeting of the Members held on March 30, 2019 be approved. Motion was approved unanimously. BUSINESS ARISING FROM PREVIOUS MINUTES None. REPORTS PRESIDENT’S REPORT: Lynda Dundas presented the President's Report, as attached hereto. TREASURER’S REPORT AND FINANCIAL STATEMENTS: Ms. Simms presented the Treasurer's Report together with the Financial Statements for the year ending December 31, 2019, as attached hereto. Members considered, and adopted, the following resolution. Upon Motion duly made (Laura Heberle) and seconded (Leanne Larmondin), it was resolved that the Reports (as attached) and Financials be accepted with congratulations on a job well done. Motion was approved unanimously. 3 ELECTION OF DIRECTORS The candidates proposed for election to the position of Director of the DRC each for a 3- year term are Graciela Conde, Ingo Ensminger, Julie-Anne Fiore, Michael Neary, Vilma Faccani-Von Buren, and Walter Benko. An election was held electronically in advance of this meeting, the results of which are attached. As such, the Members considered, and adopted, the following resolution. Upon Motion duly made (Ernst Peters) and seconded (Ani Altounian), it was resolved that Graciela Conde, Julie-Anne Fiore, Michael Neary, Vilma Faccani-Von Buren, and Walter Benko be elected as Directors of the Don Rowing Club and that the Directors of the Don Rowing Club for 2019/2020 are as follows: NAME TERM Brian Howe 1 year Cori Simms 1 year Dan Lebl 2 years Donald Loucks 2 years Elene Brett-Evans 2 years Graciela Conde 3 years Ian Marshall 2 years Julie-Anne Fiore 3 years Michael Neary 3 years Shameek Sarkar 1 year Vilma Faccani-Von Buren 3 years Walter Benko 3 years APPOINTMENT OF AUDITORS The Members considered, and approved unanimously, the resolution that the accounting firm of Capstick McCollum LLP be appointed as auditor of the Don Rowing Club for the 2020 financial year. RATIFICATION The Members considered, and approved unanimously, the resolution that all the acts, proceedings, contracts, by-laws, appointments, elections and payments enacted, made, done or taken by the Board of Directors, the Officers, agents and employees of the Don Rowing Club since the last Annual Meeting of the Members of the Don Rowing Club as recorded in the minutes of the Meetings of the Board of Directors and the Members, or on the books or records of the Don Rowing Club, be, and the same are hereby ratified, approved and confirmed. NEW BUSINESS Special appreciation was expressed to Lynda Dundas for all her hard work over the past year leading the club as President. Lynda Dundas announced the recipients of Rowing Canada and Row Ontario Awards. RCA Long Service Awards were bestowed upon Ernst Peters for 30+ years, Vaclav Honsa for 25 years, and Patrick Vincent for 30 years. 4 Special Recognition of Patrick Vincent for his years of service to the DRC- Board member, Treasurer, LTR instructor, Friend of the Dons founder and rower in both Masters and Rec over the years. He is 86 years old and still going strong! RO Volunteer Certificates to Vilma Faccani-Von Buren, Gina Bin, Carrie Strachan, and Graciela Conde. NEXT MEETING The next Annual Meeting of the Members of DRC will be held on Saturday, March 20, 2021 in the Pogue Room, Don Rowing Club, 25 Front Street, Mississauga, Ontario. This Meeting will commence at 10 a.m. TERMINATION Upon Motion duly made and seconded, it was resolved that the Meeting be terminated. Motion was approved unanimously. The Meeting terminated at 2:45 p.m. ______________________________ CHAIRMAN _______________________________ SECRETARY THE DON ROWING CLUB OF MISSISSAUGA ANNUAL MEETING OF MEMBERS Saturday October 24, 2020 – 2:00 P.M. via Zoom The Don Rowing Club is generously supported by the Ontario Trillium Foundation The Don Rowing Club is supported by, and offers programs via the City of Mississauga. Don Rowing Club of Mississauga 113 Lakeshore Rd. W., Suite 44 Mississauga, ON L5H 1E9 Table of Contents AGENDA .................................................................................................................................................. 2 PESIDENT’S REPORT ................................................................................................................................ 3 TREASURER’S REPORT ............................................................................................................................. 6 HEAD COACH REPORT ............................................................................................................................. 7 ROWING & HOUSE COMMITTEE REPORT ............................................................................................. 16 MEMBERSHIP COMMITTEE REPORT ..................................................................................................... 19 1 Don Rowing Club of Mississauga 113 Lakeshore Rd. W., Suite 44 Mississauga, ON L5H 1E9 AGENDA 1. Call to Order L. Dundas 2. Registration of Proxies B. Howe 3. Filing of Notice of Annual Meeting B. Howe 4. Quorum B. Howe 5. Approval of Previous Minutes L. Dundas a) Minutes – March 30, 2019 6. Business Arising from the Minutes L. Dundas 7. Reports a) President’s Report L. Dundas b) Treasurer’s Report and Financial Statements C. Simms c) Other L. Dundas 8. Election of Directors (Resolution) B. Howe 9. Appointment of Auditors (Resolution) C. Simms 10. Ratification of Board Actions (Resolution) B. Howe 11. New Business B. Howe a) Special Appreciation 12. Next Meeting B. Howe March 20, 2021 Subject to Covid-19 Restrictions 13. Motion to Terminate B. Howe Total Time Estimated for the Meeting – 1 Hour 2 Don Rowing Club of Mississauga 113 Lakeshore Rd. W., Suite 44 Mississauga, ON L5H 1E9 PESIDENT’S REPORT What a year this has been! It is difficult to think back to what transpired at the club through the summer and fall of 2019. We trained, we rowed, we raced, and we had fun socially with our rowing family. I will leave the highlights of our successes on the water to our Head Coach to report. Congratulations to all those who fought and won on the racecourse! We applied for and received an Ontario Trillium Foundation grant for a new truck and trailer. Last week we took possession of the truck and for the first time - we have a blue vehicle! We await the opening of the border for delivery of the trailer. Once we start travelling to regattas again, we will be well equipped and safe! You the members supported two food drives in 2019, at Thanksgiving and Christmas, with proceeds donated to the Compass in Port Credit. Last week you once again demonstrated the generosity and caring that the DRC is known for by donating 375 pounds of non-perishable food to Mayor Crombie’s Thanksgiving Food Drive. Thank you to all who helped to make this happen! 3 Don Rowing Club of Mississauga 113 Lakeshore Rd. W., Suite 44 Mississauga, ON L5H 1E9 I would be remiss if I did not publicly thank Peter and Patrick Okens at this time, for the donation of their beautiful Hudson single. Peter, a life member of the club, has decided to hang up his oars after many years of service. Peter, we hope you will still come for breakfast and a visit once we are back to “normal”. Our summer camp program of 2019 was a great success under the able direction of Matt Pamenter and Lexi Wright and their coaching team. From the camps twenty new juniors joined us last September. In November under the able guidance of Vilma Von Buren and her Captains Dinner crew we celebrated not only the accomplishments of the year but also our 141st Anniversary! This fall unfortunately we will have to put the event on hold. On March 14, 2020, two weeks before our originally scheduled AGM the world and rowing hit a big speed bump as COVID-19 took over our lives. We went from scrambling to get disinfectant and clean everything in sight to being totally shut down within two weeks! Our COVID-19 committee was formed. Steve Dmytrasz as chair along with Brant Ottnad, Julie Gentilcore, Paule Dion, Yara Ensminger, Karen Drysdale-Chung and the coaches took on RCA’s Risk Management Tool and Protocols and worked hard to allow us to get back to rowing in singles once the Province and the City allowed it. They continue to monitor and respond to Peel Public Health and the varying demands of the pandemic. We cannot thank them enough for their ongoing guidance and attention to safety. As we will not likely be able to train indoors over the winter months the committee is considering how best to keep our members engaged.