Minutes for Ordinary Meeting Wednesday, 15 April 2015 Bass Coast Shire Council Heritage Centre, 89 Thompson Avenue, Cowes 5.00pm 1. These minutes are due to be confirmed on 20 May 2015 2. Any decision included in these minutes is subject to change resulting from a rescission motion passed by Council. Minutes of Ordinary Meeting - 15 April 2015 Bass Coast Shire Council TABLE OF CONTENTS A Present and Apologies ................................................................................................. 4 B Community Question Time ........................................................................................ 5 B .1 David Hamer, on behalf of the 4Shore Sk8 Park Committee - Funding for skatepark maintenance and supervison in the Shire ...................................... 5 B.2 Maurice Schinkel, Cowes - Independent Broad-based Anti-corruption Commission ............................................................................................................. 6 B.3 Les Larke, Wonthaggi - Wonthaggi Public Cemetery ........................................... 6 B.4 Walter Broussard, Cowes - Blue Gum Reserve ..................................................... 8 B.5 Bernie McComb, Cowes - Community Energy ...................................................... 8 B.6 Bernie McComb, Cowes - Vegetation damage ................................................... 10 B.7 Pauline Taylor, Cowes - Green waste ................................................................. 10 B.8 Maurice Schinkel, Cowes - Agenda item E.1 Amendment C134 ........................ 11 B.9 Marnie Chadwick - Suicide support groups ........................................................ 11 B.10 Jason Cameron, Rhyll - Item E.3 27 lot subdivision Rhyll-Newhaven Road, Rhyll ............................................................................................................ 11 B.11 Ian Samuel, Cowes - Car ferry ............................................................................. 12 B.12 Cr Phil Wright - Planning applications (Health Spa Newhaven, Caravan Park Forrest Caves, Intensive dairy farming and milk bottling facility Kernot), Bass Coast Shire Council and VicRoads meetings and Newhaven skate ramp .......................................................................................... 12 C Confirmation of Minutes............................................................................................ 13 C.1 Ordinary Meeting held on 18 March 2015 ......................................................... 13 C.2 Special Meeting held on 25 March 2015 ............................................................ 13 D Petitions and Deputations ......................................................................................... 14 E Reports Requiring Council Decision ......................................................................... 16 E.1 C134 - Implementation of Policy Neutral Changes to the Bass Coast Planning Scheme ................................................................................................... 16 E.2 Cowes Activity Centre Plan Draft Report ........................................................... 20 E.3 140066 - 27 lot subdivision at 17-31 Rhyll-Newhaven Road, Rhyll ................... 23 E.4 140167 - Use and development of a self-serve service station at 6 Webb Drive, Wonthaggi ....................................................................................... 49 E.5 Rhyll Traffic Management Plan ........................................................................... 62 E.6 Pine Avenue/Churchill Drive Estate Special Charge Scheme No.25 - Finalisation of costs .............................................................................................. 66 E.7 Council Endorsement of Municipal Emergency Management Plan 2014 ......... 75 E.8 Road Declarations Inverloch ................................................................................ 78 E.9 Proposed Leases of the Newhaven Jetty Shed, Beach Crescent Newhaven, Cowes Caravan Park, 164-188 Church Street Cowes, Newhaven Caravan Park, Old Bridge Drive, Newhaven and the Inverloch Bowling Club, 20 The Esplanade, Inverloch ....................................... 82 E.10 Wonthaggi and San Remo Cemetery Trust Quarterly Report .......................... 86 E.11 Risk Management Policy ...................................................................................... 91 E.12 Bass Coast Shire Long Term Financial Plan 2015-2025 ..................................... 94 E.13 Bass Coast Shire Rating Strategy ....................................................................... 106 E.14 Council Service User Fees and Charges for 2015-2016 .................................... 115 F Notices of Motion ..................................................................................................... 119 G Committees and Delegates Reports ...................................................................... 121 G.1 Phillip Island 150th Celebrations Planning Committee .................................... 121 Bass Coast Shire Council Page 2 Minutes of Ordinary Meeting - 15 April 2015 Bass Coast Shire Council G.2 Municipal Emergency Management Planning Committee .............................. 123 G.3 Inter Council Aboriginal Consultative Committee............................................ 124 G.4 Access and Inclusion Advisory Committee ........................................................ 125 G.5 Domestic Animal Management Advisory Committee ...................................... 126 G.6 Community Safety and Events Advisory Committee ........................................ 127 H Performance Monitoring Reports ........................................................................... 129 H.1 Planning Permits under delegation - February 2015 ........................................ 129 H.2 Planning statistics for the month of February 2015.......................................... 132 H.3 Building Permit Statistics for the month of February 2015 .............................. 133 H.4 Contracts Awarded Report ................................................................................ 134 I Watching Bass Coast ............................................................................................... 136 I.1 CEO's Report - April 2015 .................................................................................. 136 I.2 Continuous Improvement Report - Project Management Delivery through Annual Supply Contract Procurement ................................................ 138 I.3 Assembly of Councillors Report ......................................................................... 143 I.4 Events Update ..................................................................................................... 145 J Acknowledgements .................................................................................................. 150 J.1 Acknowledgements - Cr Jordan Crugnale .......................................................... 150 J.2 Acknowledgements - Cr Clare Le Serve ............................................................. 150 J.3 Acknowledgements - Cr Phil Wright .................................................................. 150 J.4 Acknowledgements - Cr Neil Rankine ............................................................... 150 J.5 Acknowledgements - Cr Kimberley Brown ........................................................ 151 K Urgent Business ........................................................................................................ 152 L Confirmation of minutes ......................................................................................... 154 L.1 Closed Ordinary Meeting held 18 February 2015 ............................................. 154 M Items Closed to the Public ...................................................................................... 154 M.1 Personnel matters ............................................................................................... 154 M.2 Other matters ..................................................................................................... 154 N Urgent business ........................................................................................................ 154 N.1 Other matters ..................................................................................................... 154 Bass Coast Shire Council Page 3 Minutes of Ordinary Meeting - 15 April 2015 Bass Coast Shire Council Meeting commenced The meeting commenced at 5.04pm Prayer: Cr Brown read the prayer. Acknowledgement: Cr Crugnale read the acknowledgement. Statement: Cr Drew read the Councillor Statement. A Present and Apologies Councillors: Cr Kimberley Brown, McHaffie Ward (Mayor) Cr Jordan Crugnale, Townsend Ward (Deputy Mayor) Cr Andrew Phillips, Thompson Ward Cr Bradley Drew, Anderson Ward Cr Clare Le Serve, Leadbeater Ward Cr Neil Rankine, Hovell Ward Cr Phil Wright, Churchill Ward Officers: Mr Paul Buckley, Chief Executive Officer Mr Mark Brady, General Manager Governance and Organisation Development Mr David Elder, General Manager Healthy Communities Ms Felicity Sist, General Manager Infrastructure Mrs Allison Jones, General Manager Sustainable Development and Growth Ms Sarah Male, Governance Officer Mr Steve Fuery, Web Communications Officer Apologies: Nil Bass Coast Shire Council Page 4 Minutes of Ordinary Meeting - 15 April 2015 Bass Coast Shire Council B Community Question Time B .1 David Hamer, on behalf of the 4Shore Sk8 Park Committee -