Administrator Reference Guide for OU Campus v10 Long, Support Site Version OmniUpdate, Inc. 1320 Flynn Road, Suite 100 Camarillo, CA 93012 OmniUpdate, Inc. 1320 Flynn Road, Suite 100 Camarillo, CA 93012 800.362.2605 805.484.9428 (fax) www.omniupdate.com Copyright ® 2014 OmniUpdate, Inc. All rights reserved. Document Number: b-019 Publish Date: 8/12/2015 ® OmniUpdate and OU Campus™ are trademarks or registered trademarks of OmniUpdate, Inc. Any other company and product names, and trademarks mentioned within are property of their respective owners. Content is subject to change without notice. About OmniUpdate, Inc. ® OmniUpdate is the leading web content management system (CMS) provider for higher education. The company focuses on providing an exceptional product and customer experience to its OU Campus™ CMS users who manage more than 700 web and mobile sites in the U.S. and around the world. OU Campus is secure and scalable, server and platform independent, and seamlessly integrates with other enterprise campus systems. It provides college and university web developers, administrators, and marketers with the user- friendly tools and deployment flexibility they need to achieve excellence. For more information, visit . About This Guide The Administrators Reference Guide provides a list of the commonly used functionality for administrators of the OU Campus CMS. It includes overview topics and step-by-step procedures related to the configurations at the account and site level. The intended audience is administrators of OU Campus. End users of the system may find more detailed content regarding the basic use of OU Campus in the End-User Reference Guide and the Support site. OU Campus Support The Support site is available to everyone and users are encouraged to visit and browse the site for information. An institution's administrators are also available if the answer cannot be found on the Support site or further explanation and clarification is needed. Administrators may contact the OmniUpdate Support Team. Ways to access the OU Campus support documentation include: • Support site: http://support.omniupdate.com/ • The help link in the main interface of OU Campus • The WYSIWYG Help link • Help links embedded in the system • Text instructions are provide onscreen for specific fields and functionality • OmniUpdate Community Network (OCN): http://ocn.omniupdate.com/ Conventions Shorthand for navigation through the OU Campus CMS is indicated with a greater-than sign and bolded: > For example, Setup > Sites. Code snippets use Courier New and a shaded background. OU Campus Page 2 of 289 Contents Administrator Introduction.................................9 Overview...........................................................24 OU Campus Support..........................................9 Broken Links and Dependency Tags............... 25 Getting Started................................................. 10 Viewing Broken Link Tags................................25 Filter....................................................................11 Preview View................................................. 25 Overview...........................................................11 Edit View........................................................26 Filtering in the Pages List View..................... 11 WYSIWYG Editor...........................................26 Filtering and Selecting All.............................. 11 Source Editor................................................. 27 Filter Tool in Asset Manager..........................11 Deleting Broken Dependency Tags..................27 Quick Search..................................................... 13 Deleting or Changing an Asset Tag from the Overview...........................................................13 WYSIWYG Editor...........................................27 Using Quick Search......................................... 13 Deleting a Broken Asset or Dependency Tag Advanced Search............................................. 13 from the WYSIWYG Editor............................ 27 Advanced Search Fields................................14 Deleting a Broken Asset or Dependency Tag in the Source Editor.......................................27 Scope.............................................................14 Out of Sync Pages............................................29 Search Results................................................. 15 Overview...........................................................29 Indexing............................................................ 15 Publishing Dirty Pages...................................29 Building and Rebuilding the Index................. 16 Exporting the Out of Sync Report..................30 Additional Information and Reminders............. 16 Checked Out Content....................................... 32 Servers............................................................... 17 Overview...........................................................32 Overview...........................................................17 Sorting Checked Out Content.......................... 33 Staging..............................................................17 Checking In Content.........................................34 Production.........................................................17 Checking in a Single File...............................34 Publish Targets................................................ 18 Checking in Multiple Files..............................34 Auxiliary Sites...................................................18 Checking in Content with a Scheduled Publish or Binary Management......................................... 18 Expiration..........................................................35 Server Choice...................................................18 Pending Approvals........................................... 37 Symlinks in Production Environments.............. 19 Overview...........................................................37 Reports...............................................................20 Actions Menu....................................................38 Overview...........................................................20 Reassign........................................................ 38 Reports Menu for Different User Levels.........20 Check In.........................................................40 Required Actions........................................... 21 Approve and Publish..................................... 40 Checked Out Content.................................... 21 Decline........................................................... 41 Pending Approvals.........................................21 Scheduled Actions............................................43 Scheduled Actions......................................... 21 Overview...........................................................43 Site Check..................................................... 21 Recent Saves.....................................................44 Custom Reports.............................................21 Overview...........................................................44 Recent Saves................................................ 22 Save Type Reference Table..........................45 Recent Publishes...........................................22 Recent Publishes.............................................. 47 Required Actions.............................................. 23 Overview...........................................................47 Overview...........................................................23 Publish Type Reference Table...................... 48 Broken Pages.................................................... 24 OU Campus Page 3 of 289 Site Check..........................................................50 Variations of Enabling Spell Check.................. 85 Overview...........................................................50 Enabling Spell Check with Page Check.........85 Running a Site Check...................................... 50 Enabling Spell Check with Final Check......... 86 Reviewing Site Check Results......................... 52 Customizing the Spell Check Dictionaries........ 88 All Broken Links.............................................52 Granting Privileges to a User........................... 89 Broken Links by Page................................... 53 Editing a Dictionary File................................... 90 Rerunning a Site Check.................................54 Publish Threshold.............................................91 Invalid Pages................................................. 55 Overview...........................................................91 About the Validator...........................................55 Configuring Threshold for Assets..................... 91 Setup.................................................................. 57 Login Page.........................................................92 Overview...........................................................57 Overview...........................................................92 Account.............................................................57 Customizing the Announcement Page............. 92 Sites..................................................................57 Creating the Announcement Page.................93 Users................................................................ 58 Configuring the Logout URL.............................93 Groups..............................................................58