AGENDA - MEETING OF THE DEVELOPMENT AND LEISURE COMMITTEE TO BE HELD ON MONDAY, 10 DECEMBER 2018 AT 7.30PM IN THE ROBING ROOM, THE CASTLE, HERTFORD 1. RECORDING OF MEETING To establish if it is the intention of any person present to record the meeting. 2. APOLOGIES FOR ABSENCE To receive apologies for absence . 3. DECLARATIONS OF INTEREST To receive M embers’ declarations of Disclosa ble Pecuniary Interests (as defined by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012) where these Disclosable Pecuniary Interests: a) Have not already been entered into the register and b) Relate to a matter to be considered To note that such interests so declared must be formally notified to Town Clerk and the Monitoring Officer at East Hertfordshire Di strict Council of the interest within 28 days. To receive Members’ declarations of Declarable Interests in accordance with Hertford Town Council’s Code of Conduct (adopted 8 th April 2013). 4 THE MINUTES To confirm as correct the minutes of the meeting he ld on 1 October 18 and to authorise the Chairman to sign the same . 5. MATTERS ARISING FROM THE MINUTES NOT DEALT WITH ELSEWHERE ON THE AGENDA The Action Sheet is attached as PAPER A (page 5) 6. QUESTIONS AND/OR STATEMENTS FROM MEMBERS OF THE PUBLIC Members of the public may speak about specific items on this agenda which contain a recommendation, provided they have advised the Town Clerk of their wish to speak no later than midday on the Friday before the meeting (or midday of the last working day of the week before the meeting). A list giving details of the name(s) and relevant agenda item(s) will be circulated to Councillors before the meeting commences . 1 7. TOURISM AND PROMOTION (a) Report on Town & Tourist Information Centre (T&TIC) To receive report on the recent activities of the T&TIC - PAPER B (page 7) (b) Hertford Town Council Events To receive a report detailing the feedback from the 201 8 programme - PAPER C (page 17) (c) Town Centre Update To receive a report from the To wn Centre Coordinator – PAPER D (page 23) (d ) Hertford Entrepreneurs To receive a report on the activities of the Hertford Entrepreneu rs – PAPER E (page 29) 8. VENUES (a) Venue Hire Report A report on the current position with the hire of venues – PAPER F (page 37) (b) Friends of Hertford Castle To receive the minutes of the meeting of the Friends of Hertford Castle – PAPER G (page 49) 9 CCTV REPORT CCTV Statistics and Taxi Marshals Update To receive a report on the CCTV statistics and Taxi Marshals – PAPER H (page 53) 10 . NEIGHBOURHOOD AREA PLAN To receive the minut es of the Bengeo Working Party held on 11 October and 8 November 2018 and the Sele Working party held on 28 November 2018 - PAPER I (page 57) 11. SELE WARD NEIGHBOURHOOD AREA PLAN 2 To approve the Sele Neighbourhood Area Plan - PAPER J (page 63) 12 . HERTFORD CASTLE GROUNDS - GREENSPACE ACTION PLAN To receive a report on the draft document - PAPER K (page 67) 13. PLANNING SUB COMMITTEE To receive th e Minutes of the Planning Sub -Committee meetings of 1 October, 15 October, 29 October and 12 November 2018 . These minutes have each been circulated. Councillors are asked to bring their copies with them. 14 . PROGRESS ON OBJECTIVES 2016/19 To note th e progress on the Objectives - PAPER L (page 70) 15. FINANCE - SECOND QUARTER INCOME AND EXPENDITURE 2018/19 To receive a report on the second quarter income and expenditure for 201 8/19 . – PAPER M (page 77) 16 . DRAFT BUDGET To consider items for inc lusion in the budget for 2019/20 – PAPER N (page 85) 17. PUBLIC SPACES PROTECTION ORDER To receive a report on the consultation being undertaken by East Herts Council on the Public Spaces Protection Order 2016 - PAPER O (pag e 87) 18. EXCLUSION OF PRESS AND PUBLIC It is recommended that in view of the confidential nature of the following item, that contains exempt information as defined in Schedule 12A of the Local Government Act 1972 (as amended ), the public sha ll be excluded while the following item is discussed. 19. COUNCIL SERVICES To receive a repor t – PAPER P (page 103) 3 This page is intentionally blank 4 PAPER A Development and Leisure Committee Action Plan from 1 October 2018 Meeting Action Required By Lead Status officer Progress Maidenhead Street Ongoing JW Progress has been made to develop detailed proposals for the HUDS scheme of improvement to The Wash, Project – now including Maidenhead Street and Bull Plain. Formal consultation on proposed changes to the Traffic Regulation The Wash and Bull Plain as Orders commenced in May 2018. Work has commenced with works to the Wash now complete and works to a package of projects. Maidenhead Street to be completed by end of November 2018. Works will be suspended for all of December 2018 to reduce disruption to Christmas trade in the town centre. Works on Bull Plain to take place in New Year with scheduled completion by beginning of March 2019. Financial Reporting– 1 October 18 LW & Included in reports Changes to both TTIC MB reports and Finance reports requested. TTIC reports to put income into context against expenditure, with 55 5 graphs and Finance Report ‘At a glance’ figures be reported in monetary terms rather than percentages. This page is intentionally blank 6 REPORT TO A MEETING OF THE DEVELOPMENT AND LEISURE COMMITTEE – 10 DECEMBER 2018 PAPER B AGENDA 7 (A) – HERTFORD TOWN & TOURIST INFORMATION CENTRE (TTIC) FOR THE PERIOD SEPTEMBER TO OCTOBER 2018 1. PURPOSE OF THE REPORT This report provides the Committee with an update on activity at the Town and Tourist Information Centre (TTIC) for the above period. The report also contains an update on proposals to increase income and services at the TTIC. 2. STATISTICS REPORT Visitor enquiries categorised as per the below table: September October Accommodation 11 6 Attractions 392 328 Council 39 75 Directions 120 96 Events 234 302 Relocation 14 2 Services 50 55 Souvenirs 244 435 Ticket sales 108 133 Transport 58 74 Walks & Cycling 50 24 Other 127 129 TOTAL 1447 1659 Event enquiries increased in October due to The Hertford Food and Drink Festival. Souvenir enquiries increased in October as a result of alcohol sales and the Hertford Calendar, as well as interest in 3D printed items. Telephone enquiries categorised as per the below table: September October Accommodation 5 1 Attractions 9 7 Council 28 35 Directions 1 3 Events 21 34 Relocation 1 0 Services 2 1 Souvenirs 12 9 7 Ticket sales 28 66 Transport 1 1 Walks & Cycling 1 2 Other 15 22 TOTAL 124 181 Telephone enquires increased due to ticket sales enquiries for the October Halloween Walks. Written enquiries categorised as per the below table: September October Accommodation 1 0 Attractions 9 3 Council 7 5 Events 10 12 Souvenirs 3 5 Ticket sales 22 2 Transport 0 0 Walks & Cycling 1 0 Other 5 6 TOTAL 58 33 The majority of written enquiries received are from organisations asking the TTIC to promote events, attractions or services. Promotional material is often sent by email instead. Email enquiries categorised as per the below table: September October Accommodation 1 1 Attractions 45 26 Council 39 126 Directions 5 0 Events 113 126 Relocation 0 0 Services 5 7 Souvenirs 47 43 Ticket sales 17 25 Transport 1 3 Walks & Cycling 3 3 Other 14 22 TOTAL 290 382 Council enquiries increased in October due to the Maidenhead Street works; residents and traders wanted more information. 8 3. SALES & STOCK Gross Retail Sales Income The income comparison with 2017 for the reporting period is: · September up by £274.87 (34%), · October up by £619.64 (69%) · Sales are up on the same period last year by £966.51 (55%). The gross retail income target for the 2018/2019 financial year at the TTIC is £18540. The total gross retail income generated for 2018/2019 covering April – October is £8,745.59. Event and Coach Ticket Sales Income The income comparison with 2017 for the reporting period is as follows: · September up by £661.60 (37%) · October down by £454 (15%) · Sales are up on the same period last year by £207.60 (4%) The event and coach ticket income target for the 2018/2019 financial year at the TTIC is £24,720. Appendix A details that from April – October, the TTIC have taken £30,944.55, exceeding the budget. It is important to note that £12,432 of this income was generated for Open Air Cinema ticket sales, the income from this event goes into the Event income budget code 4220 to assist with offsetting the cost of the events. Income of £70 was generated from ticket sales for a Hertford Entrepreneurs Network Event and transferred to budget code 4229. To date, the TTIC have generated a total of £18,512.55 for the 2018/2019 event and coach ticket sales income. Guided Walks The TTIC organise town centre walks to generate income, increase the footfall into the town, promote the area and promote a healthy lifestyle. Organised walks covering the period are shown below Title Date Ticket Available Tickets Total price tickets sold Buildings of 9th September Free 60 24 00.00 Delight 9 Buildings of 16 th Free 60 19 00.00 Delight September Food Glorious 14 th October £6 25 7 £42.00 Food Haunted 26-31 October £6 250 163 £978 Hertford The Buildings of Delight Walks are free to attend and organised during Hertford Heritage Weekend.