Harpeth River Franklin, Tennessee Floodproofing Project Guide Section 205, Flood Risk Management April 2021 (This page intentionally left blank for two-sided printing) Table of Contents 1.0 Introduction ....................................................................................................................................... 3 2.0 Message to Homeowner .................................................................................................................... 4 3.0 Message to Contractor ...................................................................................................................... 9 Attachment 1 – Application Attachment 2 – List of Contractors Attachment 3 – Contractor Proposal Worksheet Attachment 4 – Floodproofing Agreement Attachment 5 – Floodproofing Covenant 1 (This page intentionally left blank for two-sided printing) 2 1.0 INTRODUCTION Under a joint U.S. Army Corps of Engineers (USACE) and City of Franklin, TN program, 35 homes have been identified eligible for voluntary elevation (Table 1). It is noteworthy that Williamson County building codes now require first floor elevations to be 3 feet above the 100- year floodplain, thus the requirement for raised first floor elevations to exceed the 100-year floodplain by 3 feet for the purposes of this project. All elevations will be verified prior to actual floodproofing. Table 1 - Eligible Structures Current First Base Flood Amount of Structure Floor Elevation, Elevation Raising Square Strc_ID Address Feet (100-year) (Feet) Footage 2680 101 Monticello Road 625.93 627.86 4.93 3,192 2762 914 Rebel Circle 625.33 626.39 4.06 2,190 2771 514 Crafton Avenue 625.36 626.40 4.04 2,586 2783 513 Crafton Avenue 625.34 626.52 4.18 2,283 3056 150 Lancaster Drive 632.65 635.17 5.52 3,468 3064 154 Lancaster Drive 630.09 635.17 8.08 1,994 3110 147 Lancaster Drive 632.01 635.17 6.16 2,661 3111 151 Lancaster Drive 631.94 635.17 6.23 2,702 3135 174 Lancaster Drive 633.45 635.63 5.18 3,580 3148 182 Lancaster Drive 633.68 635.91 5.23 2,947 3154 178 Lancaster Drive 634.27 635.72 4.45 3,555 3185 169 Lancaster Drive 635.44 636.86 4.42 5,269 3216 173 Lancaster Drive 634.61 636.87 5.26 2,684 3221 177 Lancaster Drive 634.89 636.72 4.83 2,360 3427 109 Daniels Drive 635.69 639.79 7.10 1,727 3428 111 Daniels Drive 635.59 639.79 7.20 1,500 3429 107 Daniels Drive 635.35 639.79 7.44 1,249 3449 221 North Margin Street 632.43 636.94 7.51 860 3768 717 Fair Street 633.68 636.28 5.60 1,322 3799 406 Eddy Lane 634.72 642.50 10.78 1,158 4190 413 Murfreesboro Road 637.72 643.04 8.32 1,920 4342 101 Ewingville Drive 638.16 643.59 8.43 2,060 4362 159 Ewingville Drive 638.77 643.59 7.42 2,991 4449 135 Ewingville Drive 641.56 644.39 5.83 3,713 4462 134 Ewingville Drive 638.49 644.42 8.93 2,540 4476 133 Ewingville Drive 639.38 644.40 8.02 1,968 4484 132 Ewingville Drive 639.47 644.44 7.97 3,359 4503 112 Ewingville Drive 639.68 644.50 7.82 4,236 4508 131 Ewingville Drive 639.43 644.43 8.00 2,590 4520 130 Ewingville Driver 640.16 644.47 7.31 3,525 4531 114 Ewingville Drive 637.55 644.54 9.99 2,523 4538 129 Ewingville Drive 639.73 644.45 7.72 2,704 4551 115 Ewingville Drive 638.05 644.61 9.56 3,359 4553 126 Ewingville Drive 640.65 642.46 4.81 2,336 4593 125 Ewingville Drive 640.74 644.56 6.82 1,848 3 2.0 MESSAGE TO HOMEOWNER As you are probably aware, the costs for implementing the Harpeth River project must be shared by a local sponsor. For this project, the City of Franklin is acting as that cost sharing sponsor. USACE is responsible for 65% of total project costs and the sponsor’s share is 35%. The City of Franklin Board of Mayor and Aldermen has voted to split the 35% of project costs with the homeowners. What this means to you as a participant in the project, is that you will be responsible for 17.5% percent of costs associated with the floodproofing of your home. Any additional work you may request the contractor to perform will be your responsibility. If you have additional questions, you may contact the following persons associated with the project: Ramune Matuliauskaite William Banks USACE Project Manager City of Franklin Project Manager 615-736-7853 615-550-6677 [email protected] [email protected] This program is voluntary. The following paragraphs outline the steps on how to participate. 1. Application and Site Visit Submit an application and right-of-entry form (see Attachment 1) along with a copy of your property deed to the address below to get started. This enables USACE to verify the ownership and title and visit the property to gather information to aid in developing an independent government estimate (IGE). During the initial visit to the property we will discuss with you the work to be performed and what items would be included as part of the floodproofing, such as foundation, exterior features, gutter extensions, porches, steps, ramps, HVAC, landscaping, etc. After the visit we will provide you with a scope of work and technical criteria to assist you with soliciting proposals. Submit the application and right-of-entry form along with a copy of your property deed to: By email (preferred) to: [email protected] By mail to: Attn: Ramune Matuliauskaite Planning Branch (Harpeth River Project) U.S. Army Corps of Engineers 110 9th Avenue South, Room A405 Nashville, TN 37203 If sending by mail, please call 615-736-7853 to let us know to expect your application arrival. 2. Estimates Once your application is cleared, you are responsible to solicit at least 3 estimates for floodproofing your home. Contractors should forward proposals to you for your review, and it is recommended that you send in the proposals from contractors that you are satisfied with, however, it is not necessary to send in proposals from contractors that you do not desire to use. You may solicit proposal(s) from your choice of contractors, provided that 4 they meet all the requirements of the State for doing business in the project area. A list of contractors who have expressed an interest in participating in the floodproofing program is attached (see Attachment 2). This list is only for your convenience and does not represent an endorsement or recommendation by the Corps of Engineers of any contractor. You are not required to select a contractor from this list. Each contractor's proposal must include all floodproofing construction costs, overhead, and profit. The Contractor Proposal Worksheet for use by the contractors is included in Attachment 3. In addition to construction costs, the contractor's proposal should include any temporary housing costs to cover the expenses that you and your family would incur (over and above those normal monthly expenses that you would pay if you stayed in your home) during the floodproofing construction work period. The temporary housing needs to be estimated based on the family size and the average hotel pricing of the area. Reimbursement of your reasonable temporary housing expenses will be made to you by your contractor according to the construction agreement executed between you and your contractor. Ask the contractor to put their estimates on the worksheet provided (Attachment 3). Furnish all the bids to the project manager via email: [email protected]. If you cannot do so, please mail the bids to: Attn: Ramune Matuliauskaite Planning Branch (Harpeth River Project) U.S. Army Corps of Engineers 110 9th Avenue South, Room A405 Nashville, TN 37203 Following the Corps' review of your contractor's proposal(s) and comparison with the Corps' estimate of the floodproofing work, we will provide you with a written "Government Estimate" (lump sum dollar amount) for having your home floodproofed. Also, we will provide you with technical information relative to the proposal(s) submitted that will assist you in negotiating with your selected contractor(s), if further negotiations become necessary. It will be your responsibility to negotiate with your selected contractor a "fair- and-reasonable" price for having your home floodproofed. The "Government Estimate" will be the basis for your negotiations. Any costs negotiated with your selected contractor for floodproofing your home that are in excess of the "Government Estimate" are your (the homeowner's) financial responsibility and must be approved by the Corps before executing the construction contract. 3. Floodproofing Agreement and Contracts Once you have agreed upon a price with your contractor, including any temporary housing expenses, you and the Corps and the City will execute the FLOODPROOFING AGREEMENT (see Attachment 4). This agreement authorizes you to initiate the floodproofing construction, for which the Corps and the City will provide payment based on the "Government Estimate". The City of Franklin will have a separate agreement with 5 you regarding the cost-sharing of floodproofing contract costs. You and your contractor will then execute a CONSTRUCTION CONTRACT. The content and negotiation of the construction contract is entirely between you and your contractor. The only requirements that the Corps has are that the contract include specific language allowing the Corps to conduct "post construction audits" and that the contractor perform all floodproofing work in compliance with the technical criteria provided by the Corps. In order to comply with these requirements the contract must contain the following specific language: (1) "The Contractor agrees that all floodproofing work will be accomplished in accordance with the technical criteria previously provided by the Nashville District U.S.