June 2019 WOODSIDE NEWS CONTENTS BUDGET 2019-2020 Board Meeting Highlights 2 Two final drafts of the 2019-2020 budget were presented for board approval Manager’s Report 2 at the May 28 Board Meeting. One version had no dues increases and the Maintenance Report 2 other had dues increases with an average of $17. The version with dues Proposed Rule Change 2 increases was approved 5-1 with one abstention after much discussion. Security & Safety 3 Safety Alert 4 The board discussed a need for a more consistent and regular budget committee meeting schedule throughout the year. Comments from the floor supported this concept along with managing cost variables and outsourcing financial management support. The annual disclosures will be mailed out to the community with the revised fee schedule and detailed report. An allocation of $350,000 has been approved for the north hot water loop, and additional $60,000 for boiler replacement, in addition to repairs and improvements for campus-wide infrastructure. Financial lenders typically use specific criteria to review properties such as Woodside when processing major repair loans. A primary determining factor is the community’s ongoing attempt to increase or replenish reserve balances. Monthly Assessments by Unit Type 2019-2020 The Association’s monthly assessments have increased. Please pay your monthly dues according to your Unit Type: Management Office (916) 922-8469 [email protected] Woodside Security (916) 849-6828 Office Hours Monday - Friday 8:00 AM to 6:00 PM (Closed Wednesdays 1-4) 2274 Woodside Ln. Sacramento, CA 95825 www.woodsidehoa.com Note: Unit Type F includes Unit 2252 If you have any questions, please feel free to contact the office. If your unit contains Gas Logs, please add that amount to your monthly dues. !1 BOARD MEETING HIGHLIGHTS MANAGER’S REPORT • At the May 28 board meeting during open forum, a • Pool pit flooding costs were not as high as expected resident requested HOA review of its pick-up truck with a final cost of $6000. parking policy and enforcement of reasonable restrictions We would like to remind our residents of the Fourth of • in the future. July Party. It is coming together! There are flyers Damage reports to dumpster lids by our waste company • was provided for management to investigate. located around the property and on this issue’s calendar • Another resident thanked management for the page pullout. Maintenance Request Form available online. • Dog park hose is back and the faucet is fixed. • Prior to budget approval, members asked for frequent and • “PLEASE DO NOT FEED THE DUCKS OR FISH” regularly scheduled budget meetings, process R&R 30.7 signs were ordered in addition to a dozen improvements for managing cost variables, and 12”x18” advisory signs: “Wait for Gates to be fully consulting with a financial specialist to provide alternate open before proceeding.” budget scenarios and projections to complement reserve • The new bridge installation at the pond in East has studies. delayed the entire rehab project. We cannot place the • Reserve Study and the monthly Financial Report were approved and there was a net monthly income loss due to liner in the second half of the pond until the welds for Sac Val plumbing expenses. the new railing is done. • Security reported that an event at The Center at 2300 • Help us keep an eye out for vandals on the property. Sierra Blvd was monitored by police helicopter after Someone dammed up a side of the water ways crowds did not disperse and a fight broke out in the preventing the pond from working correctly. Please parking lot, which spilled out onto the main road. notify Security if you see anything suspicious. • The East hot water loop was tabled, but on-demand hot water installation estimates are being pursued. -Adrianna Nand, CCAM, Community Manager- • Sierra Clubhouse roof pitch and room configurations are under consideration. MAINTENANCE The next Board Meeting is June 25 at 7PM. • Pond bridge in East will be an additional 2-3 weeks out Smoke Survey Results due to custom fabrication. Wood planks were delayed by a month causing the entire project to push deadlines. In favor of a smoke-free campus: 41 [35 owners, 5 tenants, & 1 unknown.] Eight of these respondents also favored designated • Building 841 in East should be completed with paint by smoking areas. June 10. In favor of designated area only (and did not endorse a smoke- • Carports around campus are expected to be completed free campus): 4 [3 owners & 1 unknown.] June 15. Not in favor of smoke-free campus and support current • Storage unit repairs are in progress. nuisance rules: 30 [28 owners & 2 tenants.] • Fence repairs are in progress including a perimeter breach on Northrop Ave. due to a traffic accident. OFFICIAL NOTICE OF PROPOSED CHANGE • Roof replacements at buildings 788, 611, and 613 are expected to start soon. Woodside HOA’s Board of Directors have Redwood tree removals in Sierra were due to structural proposed revisions to the Rules and Regulations. • Before adopting or amending an operating rule, damage at buildings 611 & 613. the Board must provide notice of a proposed rule • Building dry rot and light damage repairs to buildings change at least 30 days before making the rule 601, 649, 602, 600, 740, 776, 790, 792, 722, 724, 800, change. [Civ. Code §4360(a)] 802, 2226, 2290, 236, 2202, and other areas are in- progress. Visit woodsidehoa.com to preview the proposed • Waiting on building permit approval to reside rules changes. On the home page under buildings, 648, 629, 713 and 883. “Community Notices”, click on the “Rules Revision • 2202- Alleged trespassers were found in a vacant Old Submitted to the Board” link. A copy of the Woodside unit and the Sheriff’s Department was called. proposed changes will also be included with the Two more suspects came back an hour later. Keep an Annual Policy Statement mailed out later this eye out for vacant units and for transient persons. month. -Steve Spann, Facilities Manager- !2 OFFICE SECURITY Bike barn and leased parking Security will continue to report and contact responsible parties when violations are space fees are due July 1. reported and found. When reporting an alleged violation to security personnel, please TOPS property management provide your building and unit number along with the precise policy you believe is software is now live. Homeowners being violated. CC&Rs and Rules & Regs are available on the HOA website. Security will have access to account encourages all residents and guests to stay informed of current Woodside HOA policy balances, violations, open work to assist themselves and their neighbors. Security remains committed to 24/7 orders, payment options, and protection of the property, residents, staff, and guests. Here is the monthly summary: documents. VEHICLE RELATED ISSUES GENERAL ISSUES You should have received an email from [email protected] to Cars Cited 101 Suspicious Person 22 register for your new account. If Type to enter text y o u h a v e n o t r e c e i v e d t h e Cars Towed 2 General Violations 53 registration email, please email [email protected]. Cars Stolen 0 Noise/Disturbance 9 For further help with online access, Unsightly Cars 10 Gate Calls please go to woodsidehoa.com and 249 select the How To Login…button under Community Notices. Speeding Violations 2 Maintenance Issues 278 24-hour Security (916) 849-6828 To login to TOPS on the website Cars Ransacked 4 homepage, find the Homeowner Josiah Finnamore, Security Manager Login Portal button under Quick Suspicious Cars 5 Links. Security Officers Cindy Arroyo Allen English, Brandon Hartwig, Administrative Assistant Sheriff’s Department: (916) 874-5115 or call [email protected] 9-1-1 In case of life-threatening emergency. Jamal Reddrick, Kelonie Vandiver, Art Walker Soanne Walker WOODSIDE HOA hopes our security systems provide some deterrence to crime. However, the community can never be crime- Property Accountant free. For example, it is possible for someone to enter the property under false pretenses to commit crimes, for residents to [email protected] commit crimes against their own neighbors, for guests of residents to commit crimes, and for employees to commit crimes. As a result, the association cannot guarantee your security. You should NOT rely on the association to protect you from loss or (916) 922-8469 harm. You should provide for your own security by keeping your doors locked; refusing to open your door to strangers; asking Closed Wednesdays 1 - 4 workers for identification; installing a security system; carrying insurance; and emergency preparedness. Thank you. Security cameras will be installed at the vehicle gates within the next couple months once a surveillance policy is approved and adopted. In the meantime, please report safety, health, and welfare hazards such as broken or HIDE sub-standard lighting issues, uneven paths or stairwells with tripping risks or missing railings, and any suspicious YOUR THINGS trespassers, abandoned property, illegal dumping, and inappropriate or non- compliant signage. Stay tuned in… -Safety & Lighting Committee - The next Rules Revision Committee LOCK meeting is July 1 at 7PM in the Old Woodside Clubhouse. Security camera surveillance policy was discussed at YOUR CAR the June 3 meeting. The cameras will be installed later this year, and this is just the beginning of the process to introduce new procedures for using the data this technology provides. The committee will present its policy development at the June 25 board meeting. Thank You! TAKE -Rules Revision Committee- YOUR KEYS !3 VOLUNTEERS NEEDED! SAFETY ALERT Meal and package delivery drivers are creating TREE & LANDSCAPE road hazards for pedestrians. Please provide instructions either by phone or online that COMMITTEE vehicles exceeding 10 mph are in violation of traffic rules.